Tender

Provision of Cleaning Services - Westray

ORKNEY ISLANDS COUNCIL

This public procurement record has 1 release in its history.

Tender

15 Feb 2018 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Orkney Islands Council is seeking tenders for the Provision of Cleaning Services - Westray, focusing on maintaining public conveniences and waiting rooms to a high standard. The procurement process, which is currently in the Tender stage, is using an open procedure. Bidders should be prepared to submit their proposals electronically or in writing by 12:00 PM on 9th March 2018. The anticipated contract value is £2,600, covering services in the Kirkwall area (postcode KW15 1NY) and set to run for two years with an option to extend.

This tender presents an excellent opportunity for businesses specialising in cleaning and facilities management services, especially those that have experience working with local authorities. Companies capable of providing comprehensive cleaning solutions, including reporting on building defects, will find this procurement particularly suitable. Interested bidders should ensure they understand the specific requirements and submit their bids in a timely manner to maximise their chances of success.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Cleaning Services - Westray

Notice Description

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.

Lot Information

Lot 1

The work consists of cleaning the premises to a set standard (as specified by the Authority) and reporting damage or defects to the building or fixtures and fittings. Keyholder responsibilities may be included. The Contract is expected to commence by 1st November 2017, or earlier by mutual agreement, and will be for a period of 2 years with the option to extend for a further 12 months. It is estimated that the value will be in the range of GBP 1,000.00 to GBP 1,300.00 per property per annum. All materials and equipment is provided. Prospective candidates may apply for both or just one property.

Renewal: Subject to satisfactory performance, the contract may be extended for a further period of up to 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000530973
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310259
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£2,600 Under £100K
Lots Value
£2,600 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Feb 20188 years ago
Submission Deadline
9 Mar 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Not specified
Contact Email
bruce.pinkerton@orkney.gov.uk
Contact Phone
+44 01856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000530973-2018-02-15T00:00:00Z",
    "date": "2018-02-15T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000530973",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-68",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "email": "bruce.pinkerton@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-68"
    },
    "tender": {
        "id": "OIC/PROC/0726",
        "title": "Provision of Cleaning Services - Westray",
        "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90911200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 2600,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-03-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-03-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB310259",
                "documentType": "contractNotice",
                "title": "Provision of Cleaning Services - Westray",
                "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310259",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB310259-1",
                "title": "Invitation to Quote",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB310259&idx=1",
                "datePublished": "2018-02-15T09:36:51Z",
                "dateModified": "2018-02-15T09:36:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The work consists of cleaning the premises to a set standard (as specified by the Authority) and reporting damage or defects to the building or fixtures and fittings. Keyholder responsibilities may be included. The Contract is expected to commence by 1st November 2017, or earlier by mutual agreement, and will be for a period of 2 years with the option to extend for a further 12 months. It is estimated that the value will be in the range of GBP 1,000.00 to GBP 1,300.00 per property per annum. All materials and equipment is provided. Prospective candidates may apply for both or just one property.",
                "status": "active",
                "value": {
                    "amount": 2600,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to satisfactory performance, the contract may be extended for a further period of up to 12 months."
                }
            }
        ],
        "bidOpening": {
            "date": "2018-03-09T12:00:00Z",
            "address": {
                "streetAddress": "Council Offices, Kirkwall"
            },
            "description": "Two offices with delegated authority"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "90900000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=530973. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:530973)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000530973"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}