Award

Digital Asset Management for Scottish Natural Heritage

SCOTTISH NATURAL HERITAGE

This public procurement record has 2 releases in its history.

Award

27 Sep 2018 at 00:00

Tender

11 May 2018 at 00:00

Summary of the contracting process

The procurement process involves Scottish Natural Heritage seeking a ready-made Digital Asset Management system to centralise their extensive media data, including videos, images, and documents. This procurement, classified under the services category, commenced with a tender initiated under an open procedure. Key dates include the tender submission deadline, which was set for 19th June 2018, and the contract was awarded shortly thereafter, on 26th September 2018, with a contract value of £137,070.

This tender presents significant opportunities for businesses, particularly small to medium-sized enterprises (SMEs), specialising in digital asset management solutions and environmental services. Companies that can offer scalable systems meeting strict metadata and records management standards while ensuring secure sharing capabilities would be ideally placed to compete for similar contracts. Engaging with Scottish Natural Heritage can enhance business visibility in the public sector concerning environmental protection services.

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Notice Title

Digital Asset Management for Scottish Natural Heritage

Notice Description

We aim to host all our rich media data in one location. We are looking for a ready made Digital Asset Management product which complies with our records management lifecycle, have enforced metadata standards and be able to share internally and externally in a secure and controlled manner with anyone with an internet capability that has a requirement to view or use our data. We have a large amount of data (video, images, PDF's etc.) which are too voluminous for traditional storage and delivery around our infrastructure and currently stored on network-attached storage. Examples of this would include external Planning Applications (400MB PDF documents), Sea Bed multimedia (4.5 GB files of video footage) and hundreds of thousands of photographic images, ranging from a few MB in size up to 80-90MB (although the average would be around 8MB).

Lot Information

Lot 1

Tender and let of a Digital Asset Management System. To management SNH's holdings of rich media. Full details can be found in the attached Statement of Requirements (SoR).. It is desirable that digital services meet the government's Web Content Accessibility guidelines (WCAG 2.0) Level AA, or the equivalent requirements.

Renewal: Continuation of the support services and cloud hosting services.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000541392
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332695
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48780000 - System, storage and content management software package

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£137,070 £100K-£500K

Notice Dates

Publication Date
27 Sep 20187 years ago
Submission Deadline
19 Jun 2018Expired
Future Notice Date
Not specified
Award Date
26 Sep 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH NATURAL HERITAGE
Contact Name
Procurement Team
Contact Email
contract.advertising@snh.gov.uk
Contact Phone
+44 1463725097

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

IMAGEN

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318987&idx=1
    14th May 2018 - PP1074 - Statement of Requirements - Digital Asset Management for Scottish Natural Heritage
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY318987&idx=2
    14th May 2018 - Terms & Conditions applicable to supply contracts (with / without a service element).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY318987
    Digital Asset Management for Scottish Natural Heritage - We aim to host all our rich media data in one location. We are looking for a ready made Digital Asset Management product which complies with our records management lifecycle, have enforced metadata standards and be able to share internally and externally in a secure and controlled manner with anyone with an internet capability that has a requirement to view or use our data. We have a large amount of data (video, images, PDF's etc.) which are too voluminous for traditional storage and delivery around our infrastructure and currently stored on network-attached storage. Examples of this would include external Planning Applications (400MB PDF documents), Sea Bed multimedia (4.5 GB files of video footage) and hundreds of thousands of photographic images, ranging from a few MB in size up to 80-90MB (although the average would be around 8MB).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332695
    Digital Asset Management for Scottish Natural Heritage - We aim to host all our rich media data in one location. We are looking for a ready made Digital Asset Management product which complies with our records management lifecycle, have enforced metadata standards and be able to share internally and externally in a secure and controlled manner with anyone with an internet capability that has a requirement to view or use our data. We have a large amount of data (video, images, PDF's etc.) which are too voluminous for traditional storage and delivery around our infrastructure and currently stored on network-attached storage. Examples of this would include external Planning Applications (400MB PDF documents), Sea Bed multimedia (4.5 GB files of video footage) and hundreds of thousands of photographic images, ranging from a few MB in size up to 80-90MB (although the average would be around 8MB).

Open Contracting Data Standard (OCDS)

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