Notice Information
Notice Title
Framework Agreement for the Provision of Transportation Services
Notice Description
6. The National Galleries is seeking to put in place multi supplier, multi lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures and fittings. The Framework Agreement will also include provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. The National Galleries objectives in doing so are to obtain best value for money, comply with European legislation and arrive at a way of working that is beneficial and transparent for the National Galleries and the transport agents alike.
Lot Information
Exhibition Transport International - EU and Worldwide
The contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 1 is for the provision of exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition worldwide.
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Exhibition Transport UKThe contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 2 is for the provision of exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition for predominantly UK loans exhibitions but with occasional loans from within the EU.
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Single Transfer Transport UK, EU and WorldwideThe contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 3 is for the provision of Fine Art and object packing nd transportation services and occasional storage including but not restricted to the UK, EU and world-wide.
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Transport for Specialist RequirementsThe contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 4 is for the provision of Fine Art and object packing and transportation services for works requiring specialist handling and removal (for example large sculpture, works containing hazardous substances etc.).
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Exhibition Transport UK Excluding Airport RequirementsThe contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 5 is for the provision of exhibition transport including co-ordination of the complete logistics package associated with exhibitions (excluding air freight requirements) from collection from lenders to return at the end of the exhibition for predominantly UK loans exhibitions but with occasional loans from within the EU.
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Single Transfer Transport UK, EU and Worldwide Excluding Airport RequirementsThe contract is a multi-supplier, multi-lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures & fittings. The Framework Agreement includes the provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. Lot 6 is for the provision of Fine Art and object packing and transportation services and occasional storage (excluding air freight requirements) including but not restricted to the UK, EU and worldwide.
Renewal: The Authority may, by giving notice to the Contractor, extend the period of the Framework Agreement to a date falling no later than three years from the Commencement Date.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000542967
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447157
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F20 - Modification Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
33 - Medical equipments, pharmaceuticals and personal care products
60 - Transport services (excl. Waste transport)
-
- CPV Codes
33952000 - Transport equipment and auxiliary products to transportation
60000000 - Transport services (excl. Waste transport)
Notice Value(s)
- Tender Value
- £900,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £900,000 £500K-£1M
Notice Dates
- Publication Date
- 27 Apr 20223 years ago
- Submission Deadline
- 26 Jun 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 29 Nov 20187 years ago
- Contract Period
- 3 Sep 2018 - 2 Sep 2020 2-3 years
- Recurrence
- May 2021
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL GALLERIES OF SCOTLAND
- Contact Name
- Not specified
- Contact Email
- amadeirarezende@nationalgalleries.org, graham.halliday@gov.scot, mbrowne@nationalgalleries.org
- Contact Phone
- +44 1312442739, +44 1316246214, +44 1316246374
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH4 3DS
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Inverleith
- Westminster Constituency
- Edinburgh West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY319931&idx=1
24th May 2018 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY319931&idx=2
24th May 2018 - Entire Agreement -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY319931
Framework Agreement for the Provision of Transportation Services - 6. The National Galleries is seeking to put in place multi supplier, multi lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures and fittings. The Framework Agreement will also include provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. The National Galleries objectives in doing so are to obtain best value for money, comply with European legislation and arrive at a way of working that is beneficial and transparent for the National Galleries and the transport agents alike. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338671
Framework Agreement for the Provision of Transportation Services - 6. The National Galleries is seeking to put in place multi supplier, multi lot Framework Agreement with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures and fittings. The Framework Agreement will also include provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. The National Galleries objectives in doing so are to obtain best value for money, comply with European legislation and arrive at a way of working that is beneficial and transparent for the National Galleries and the transport agents alike. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447087
Framework Agreement for the Provision of Transportation Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447086
Framework Agreement for the Provision of Transportation Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447085
Framework Agreement for the Provision of Transportation Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447084
Framework Agreement for the Provision of Transportation Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447158
Framework Agreement for the Provision of Transportation Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR447157
Framework Agreement for the Provision of Transportation Services
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "This is a modification to Lot 1 of a Framework Agreement awarded by the National Galleries of Scotland on 29 November 2018 (SC Ref: 566033). (SC Ref:691429)",
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"description": "This proposed modification is an extension of 12 months - from 3rd December 2021 to 2nd December 2022 - to an existing Framework Agreement that was advertised as being extendable annually for up to a total contract duration of three years. This modification is made in accordance with the terms of Article 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015. This proposed modification to the existing Framework Agreement is not substantial, and therefore a new procurement procedure is not required. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing Framework Agreement in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor(s) in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the Framework Agreement, nor does this modification operate to change the scope of the existing contract. Had this proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates that those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of duration does not have the effect of rendering this contract materially different from the existing Framework Agreement. During this extension period, NGS will proceed with a new procurement exercise for the Provision of Transportation Services.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Covid-19 and Brexit are continuing to have an effect on the Art Transport sector, with a range of difficulties including: - Supply chain issues, for example shortages in construction materials and of retaining HGV trained staff; - Fluctuating price and availability for the movement of air freight; and - Staffing reductions leading to reduced capacity and resources to complete a major tender exercise. NGS believe a 12-month extension period may allow for the sector to recover/stabilise, therefore allowing NGS to secure stronger market competition for re-tender."
},
{
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"description": "This proposed modification is an extension of 12 months - from 3rd December 2021 to 2nd December 2022 - to an existing Framework Agreement that was advertised as being extendable annually for up to a total contract duration of three years. This modification is made in accordance with the terms of Article 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015. This proposed modification to the existing Framework Agreement is not substantial, and therefore a new procurement procedure is not required. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing Framework Agreement in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor(s) in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the Framework Agreement, nor does this modification operate to change the scope of the existing contract. Had this proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates that those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of duration does not have the effect of rendering this contract materially different from the existing Framework Agreement. During this extension period, NGS will proceed with a new procurement exercise for the Provision of Transportation Services.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Covid-19 and Brexit are continuing to have an effect on the Art Transport sector, with a range of difficulties including: - Supply chain issues, for example shortages in construction materials and of retaining HGV trained staff; - Fluctuating price and availability for the movement of air freight; and - Staffing reductions leading to reduced capacity and resources to complete a major tender exercise. NGS believe a 12-month extension period may allow for the sector to recover/stabilise, therefore allowing NGS to secure stronger market competition for re-tender."
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{
"id": "amd-5",
"description": "This proposed modification is an extension of 12 months - from 3rd December 2021 to 2nd December 2022 - to an existing Framework Agreement that was advertised as being extendable annually for up to a total contract duration of three years. This modification is made in accordance with the terms of Article 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015. This proposed modification to the existing Framework Agreement is not substantial, and therefore a new procurement procedure is not required. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing Framework Agreement in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor(s) in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the Framework Agreement, nor does this modification operate to change the scope of the existing contract. Had this proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates that those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of duration does not have the effect of rendering this contract materially different from the existing Framework Agreement. During this extension period, NGS will proceed with a new procurement exercise for the Provision of Transportation Services.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Covid-19 and Brexit are continuing to have an effect on the Art Transport sector, with a range of difficulties including: - Supply chain issues, for example shortages in construction materials and of retaining HGV trained staff; - Fluctuating price and availability for the movement of air freight; and - Staffing reductions leading to reduced capacity and resources to complete a major tender exercise. NGS believe a 12-month extension period may allow for the sector to recover/stabilise, therefore allowing NGS to secure stronger market competition for re-tender."
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"id": "amd-1",
"description": "This proposed modification is an extension of 12 months - from 3rd December 2021 to 2nd December 2022 - to an existing Framework Agreement that was advertised as being extendable annually for up to a total contract duration of three years. This modification is made in accordance with the terms of Article 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015. This proposed modification to the existing Framework Agreement is not substantial, and therefore a new procurement procedure is not required. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing Framework Agreement in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor(s) in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the Framework Agreement, nor does this modification operate to change the scope of the existing contract. Had this proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates that those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of duration does not have the effect of rendering this contract materially different from the existing Framework Agreement. During this extension period, NGS will proceed with a new procurement exercise for the Provision of Transportation Services.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Covid-19 and Brexit are continuing to have an effect on the Art Transport sector, with a range of difficulties including: - Supply chain issues, for example shortages in construction materials and of retaining HGV trained staff; - Fluctuating price and availability for the movement of air freight; and - Staffing reductions leading to reduced capacity and resources to complete a major tender exercise. NGS believe a 12-month extension period may allow for the sector to recover/stabilise, therefore allowing NGS to secure stronger market competition for re-tender."
},
{
"id": "amd-2",
"description": "This proposed modification is an extension of 12 months - from 3rd December 2021 to 2nd December 2022 - to an existing Framework Agreement that was advertised as being extendable annually for up to a total contract duration of three years. This modification is made in accordance with the terms of Article 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015. This proposed modification to the existing Framework Agreement is not substantial, and therefore a new procurement procedure is not required. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing Framework Agreement in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor(s) in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the Framework Agreement, nor does this modification operate to change the scope of the existing contract. Had this proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates that those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of duration does not have the effect of rendering this contract materially different from the existing Framework Agreement. During this extension period, NGS will proceed with a new procurement exercise for the Provision of Transportation Services.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Covid-19 and Brexit are continuing to have an effect on the Art Transport sector, with a range of difficulties including: - Supply chain issues, for example shortages in construction materials and of retaining HGV trained staff; - Fluctuating price and availability for the movement of air freight; and - Staffing reductions leading to reduced capacity and resources to complete a major tender exercise. NGS believe a 12-month extension period may allow for the sector to recover/stabilise, therefore allowing NGS to secure stronger market competition for re-tender."
}
]
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2018/S 233-532993"
}
],
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