Design, Supply & Application of Surface Dressings

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    "date": "2018-06-01T00:00:00Z",
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    "parties": [
        {
            "id": "org-146",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Diane Sherry",
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
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                "url": "http://www.eastlothian.gov.uk"
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    "buyer": {
        "name": "East Lothian Council",
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    "tender": {
        "id": "ELC-18-1751",
        "title": "Design, Supply & Application of Surface Dressings",
        "description": "East Lothian Council wish to appoint a contractor to undertake the Design, Supply and application of surface dressing. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in Section III and IV of this notice when completing the ESPD (Scotland) on PCS-T.",
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                    {
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
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        ],
        "value": {
            "amount": 1750000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
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        "mainProcurementCategory": "works",
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        "tenderPeriod": {
            "endDate": "2018-06-15T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-06-15T14:00:00Z"
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        "documents": [
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                "id": "JUN320618",
                "documentType": "contractNotice",
                "title": "Design, Supply & Application of Surface Dressings",
                "description": "East Lothian Council wish to appoint a contractor to undertake the Design, Supply and application of surface dressing. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in Section III and IV of this notice when completing the ESPD (Scotland) on PCS-T.",
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                "description": "East Lothian Council wish to appoint a contractor for the provision of design, supply and application of surface dressing in various locations throughout East Lothian. The contract will run for a period of 3 years with the option to extend for 2 further periods of 1 year.. Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
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                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1080
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                "renewal": {
                    "description": "2 x 1 year optional extension periods."
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        "bidOpening": {
            "date": "2018-06-15T14:00:00Z"
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                    "description": "ESPD 4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidding organisations are required to evidence their accreditation to BS EN ISO9001 Sector Scheme 13A \"Supply and application of Surface Dressing to Road Surfaces\"."
                },
                {
                    "type": "economic",
                    "description": "ESPD 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below. Bidders that do not already have, or cannot commit to obtain, the required levels of insurance may be excluded from further participation in this procurement exercise. http://www.hse.gov.uk/pubns/hse40.pdf ESPD 4B.6 Bidders are required to provide evidence of their financial standing. Bidders should provide one of the following: a. A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end or b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c) below or if you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. The financial information will be evaluated using East Lothian Council financial health evaluation flowchart.",
                    "minimum": "Insurance requirement - Financial standing requirement (i) the ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. East Lothian Council may also request a parent company guarantee where this is appropriate."
                },
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                    "type": "technical",
                    "description": "ESPD 4C.1.2 Bidders are required to provide examples of works carried out in the past five years which demonstrate they have the relevant experience to deliver the services required under this contract. ESPD 2D.1 and 2D.2 Where the bidder intends to subcontract any share of the contract to third parties the bidder is required to list the proposed subcontractors. An ESPD should be submitted for each sub-contractor (Sections A & B and Part III).",
                    "minimum": "4D.1 Quality Management- The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy and procedures regarding quality management which sets out responsibilities for quality management, demonstrating the bidder has and continues to implement a quality management policy that is authorised by the Chief Executive (or equivalent) and periodically reviewed at a Senior Management level. 4D.1 - Health & Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. Note: Organisations with fewer than five employees are not required by law to have a documented policy statement. ESPD Question 4D.2 - Environmental Management. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or a regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive or equivalent"
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    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11011. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools as well as engaging in supply chain initiatives. For successful tenderers there will be a contractual obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year. (SC Ref:543893)",
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