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Dynamic Purchasing System for the Provision of Ground Maintenance Equipment

The Highland Council

This public procurement record has 2 releases in its history.

Award

31 Jul 2018 at 01:00

PCS Notice - Website Contract Award Notice
Tender

08 Jun 2018 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Highland Council, based in Inverness, has initiated a Dynamic Purchasing System (DPS) for the Provision of Ground Maintenance Equipment, scheduled to end its tender period on 31 May 2023. This procurement falls under the goods category and involves a selective procedure. The DPS encompasses a range of lots addressing various equipment needs for ground maintenance, to be delivered throughout the Highland Council area. The contract value is estimated at £3,500,000, which signifies a significant opportunity for suppliers in this sector.

This tender is an excellent opportunity for businesses involved in the provision or maintenance of ground maintenance equipment, particularly those capable of offering services on a hire or purchase basis. Companies with expertise in supplying large-scale equipment such as mowers and strimmers, as well as those providing essential services such as breakdown repairs, would be well suited to meet the council's requirements. Additionally, firms that can demonstrate financial strength and provide 24/7 support are encouraged to apply, making this a suitable contract for both large companies and SMEs looking to expand their portfolio in the regional authority market.

How relevant is this notice?

Notice Information

Notice Title

Dynamic Purchasing System for the Provision of Ground Maintenance Equipment

Notice Description

This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by Highland Council for the provision of a variety of Ground Maintenance Equipment and related services on either a purchase or hire basis. The DPS will be split in to a number of Lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (See Lots descriptions for specific details).

Lot Information

Large (>750mm-30") Mower Hire and Service only

The supply, breakdown and repair and service of the full complement of equipment listed in the attached specification as follows:- 1. for the remainder of the 2018 season based on the following approximate timescales -Issue of Lot June 2018; Award of Lot July 2018; Delivery of Lot July 2018 until October 2018 2. Annually for each following season for the duration of the DPS based on the following approximate timescales - Issue of Lot August; Award of Lot August; Delivery of the Lot in the following March to October. (For clarity, the requirement for the 2019 season will be addressed in August 2018 to the above timescales). The duration of this award will be made on the most economically advantageous basis for the Council, up to 5 years. The Council reserves the right to alter the specification and numbers required based on specific requirements at the time.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Strimmer Hire and Service/Strimmer purchase

Supply, breakdown repair and service of the full compliment of equipment listed as per the specification (The Council reserves the right to amend to suit specific requirements as they arise) for the 2019 season and annually thereafter for each of the following season (March to October) for the duration of the DPS. The following expected timescales for the 2019 season will apply- Issue of Lot January 2019;Award of Lot January 2019; Delivery of Lot March to October 2019. For subsequent seasonal requirements the timescale above are expected to be applied. The duration of any hire agreement will be based on the most economically advantageous for the Council, for a period of up to 5 years. For Purchases, delivery of the Lot will be expected at any time from March 2019 onwards for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Small (<750mm-30") Mower Hire and Service or Purchase

Monthly hire, including delivery and collection and the use of a substitute if not returned to use within 24 hours of a reported failure for the 2019 season and annually thereafter for the duration of the DPS based on the following expected timescales- Issue of Lot August 2018;Award of Lot August 2018; Delivery of Lot March 2019 to October 2019. For Purchased equipment delivery will be from March 2019. The delivery of the hire will be based on the most economically advantageous basis for the Council for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Rough Cut Mower

Hire, delivery and collection and the use of a substitute if not returned repaired within 24 hours of the reported failure. Potential hire periods - Monthly; Weekly Expected timescales for the provision of this Lot- Issue of Lot July 2018; Award of Lot July 2018; Delivery of Lot October to March 2019. Delivery of the Lot will be from October to March each year for the duration of the DPS. The duration of the hire award will be on the most economically advantageous basis for the Council for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Ex-demonstrator machinery purchase

Purchase of ex-demonstrator machinery as required to fulfil Council requirements for Ground Maintenance equipment for the duration of the DPS Examples might include tractors, mini-excavators, ride-on mowers. Equipment must be less than 2 years old and must come with warranty which will allow for repairs to be undertaken within 24 hours of any reported failure. The timescales for this Lot is expected to be- Issue of Lot September 2018; Award of Lot September 2018; Delivery of Lot - as soon as practicable after award given the nature of this equipment and on agreement with Council.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Purchase of Small Plant

Chainsaws, blowers, pumps, small mowers, hedge trimmers, weedkilling backpacks, specialist mowers, and any other grounds maintenance small machinery as required. Expected timescales- Issue of Lot October 2018; Award of Lot October 2018; Delivery of Lot March 2019 onwards. The same expected timescale will apply for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Purchase of Trailers

Purchase of Trailers Expected timescales- Issue of Lot November 2018; Award of Lot 2018; Delivery of Lot from March 2019 (or by agreement with the Council). The expected timescales will apply annually for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Purchase of mini-tractors

Purchase of mini-tractors and potential provision of additional accessories to address service specific operations such as grass cutting and footpath gritting. Expected timescales for this Lot is - Issue of Lot September 2018; Award of Lot 2018; Delivery of Lot March 2019 onwards or as agreed with the Council. This expected timescale will apply annually for the duration of the DPS.. This Contract Notice is for the Creation of a DPS only. Any advertisements relating to the Lots mentioned will be advertised separately. To apply to be part of the DPS please go to Public Contract Scotland - Tender www.publictendersscotland.publiccontractsscotland.gov.uk. Express an interest in Project 10588 and complete the pqq attached to the project.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000545962
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326654
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

16160000 - Miscellaneous gardening equipment

16310000 - Mowers

16311000 - Lawnmowers

16311100 - Lawn, park or sports-ground mowers

16700000 - Tractors

34223300 - Trailers

34223310 - General-purpose trailers

34390000 - Tractor accessories

43325100 - Grounds-maintenance equipment

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1

Notice Dates

Publication Date
31 Jul 20188 years ago
Submission Deadline
31 May 2023Expired
Future Notice Date
Not specified
Award Date
8 Jun 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Highland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 5BX
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
12
Supplier Names

Fairways (GM) Ltd

Frank Nicol Farm & Garden Machinery Ltd

GAP Group Limited

Gammies Groundcare Ltd

MacGregor Industrial Supplies

Ransomes Jacobsen Ltd

Ravenhill Ltd.

Robertsons of Tain Ltd

Scot JCB Ltd

The Double A Trading Company Ltd

The Highland Council

Young Plant and Equipment Sales Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321567
    Dynamic Purchasing System for the Provision of Ground Maintenance Equipment - This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by Highland Council for the provision of a variety of Ground Maintenance Equipment and related services on either a purchase or hire basis. The DPS will be split in to a number of Lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (See Lots descriptions for specific details).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326654
    Dynamic Purchasing System for the Provision of Ground Maintenance Equipment - This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by Highland Council for the provision of a variety of Ground Maintenance Equipment and related services on either a purchase or hire basis. The DPS will be split in to a number of Lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (See Lots descriptions for specific details).

Open Contracting Data Standard (OCDS)

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