CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000548812-2018-12-13T00:00:00Z",
    "date": "2018-12-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000548812",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-80",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-164",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ]
            }
        },
        {
            "id": "org-383",
            "name": "Gilgen Door Systems UK Ltd",
            "identifier": {
                "legalName": "Gilgen Door Systems UK Ltd"
            },
            "address": {
                "streetAddress": "Unit 15 Earn Avenue, Righead Industrial Estate",
                "locality": "Bellshill",
                "region": "UK",
                "postalCode": "ML4 3LW"
            },
            "contactPoint": {
                "telephone": "+44 1698835414"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-1",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-2",
            "name": "GEZE UK Ltd",
            "identifier": {
                "legalName": "GEZE UK Ltd"
            },
            "address": {
                "streetAddress": "Head Office, Blenheim Way, Blenheim Way, Fradley Park, Lichfield, Staffordshire",
                "locality": "Lichfield",
                "region": "UK",
                "postalCode": "WS13 8SY"
            },
            "contactPoint": {
                "telephone": "+44 1543443000",
                "faxNumber": "+44 1543443001"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "South Ayrshire Council",
        "id": "org-1"
    },
    "tender": {
        "id": "CE-48-18",
        "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
        "description": "South Ayrshire Council wish to appoint a suitably qualified and experienced contractor to service, certify and maintain sliding, swing and power assisted doors including call-outs for repairs and emergency call-outs including security issues. Services comprise of servicing and repair of automatic doors, swing doors and ancillary equipment as follows; a - servicing of all door gear in accordance with BS 7036 parts 1 to 5 inclusive b - repairs as necessary to keep the doors functioning safely and efficiently including repairing or replacing any faulty or obsolete components c - all emergency repair work for 24 hours every day for the duration of the contract",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM94"
                    },
                    {
                        "region": "UKM94"
                    },
                    {
                        "region": "UKM94"
                    }
                ],
                "relatedLot": "1",
                "classification": {
                    "id": "79993100",
                    "scheme": "CPV"
                }
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-08-03T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-08-03T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL324039",
                "documentType": "contractNotice",
                "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
                "description": "South Ayrshire Council wish to appoint a suitably qualified and experienced contractor to service, certify and maintain sliding, swing and power assisted doors including call-outs for repairs and emergency call-outs including security issues. Services comprise of servicing and repair of automatic doors, swing doors and ancillary equipment as follows; a - servicing of all door gear in accordance with BS 7036 parts 1 to 5 inclusive b - repairs as necessary to keep the doors functioning safely and efficiently including repairing or replacing any faulty or obsolete components c - all emergency repair work for 24 hours every day for the duration of the contract",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324039",
                "format": "text/html"
            },
            {
                "id": "OCT332686",
                "documentType": "awardNotice",
                "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
                "description": "South Ayrshire Council wish to appoint a suitably qualified and experienced contractor to service, certify and maintain sliding, swing and power assisted doors including call-outs for repairs and emergency call-outs including security issues. Services comprise of servicing and repair of automatic doors, swing doors and ancillary equipment as follows; a - servicing of all door gear in accordance with BS 7036 parts 1 to 5 inclusive b - repairs as necessary to keep the doors functioning safely and efficiently including repairing or replacing any faulty or obsolete components c - all emergency repair work for 24 hours every day for the duration of the contract",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332686",
                "format": "text/html"
            },
            {
                "id": "DEC340053",
                "documentType": "awardNotice",
                "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340053",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-10-05T00:00:00Z",
                    "endDate": "2020-03-31T00:00:00Z",
                    "durationInDays": 450
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "+1+1"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2018-08-03T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please see documents on PCS-Tender"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below: Bidders must be a member of NICEIC or Select"
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below: Insurances: Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate. Product Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate. Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies. Financial Standing: The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder's economic and financial standing. In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below: A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end. OR A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below. OR If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably). In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected."
                },
                {
                    "type": "technical",
                    "description": "Tenderer's will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the \"MTC for Servicing and Maintenance of Automatic & Power Assisted Doors\". The below requirements will be requested at the \"Request For Documentation\" Stage: Two (2) examples of the provision of similar goods/services/works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. Tenderers may also be required to provide: Technical Skills A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise. Technical Resources A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise. Technical Confirmation If available, copies of completion certificates or customers' written declaration which validates the examples you have provided. Guidance If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "44221200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "May 2022"
        },
        "coveredBy": [
            "GPA"
        ],
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please see PCS-Tender documents (SC Ref:567658)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548812"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548812"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548812"
        }
    ],
    "noticetype": "OJEU - F20 - Modification Notice",
    "awards": [
        {
            "id": "CE-48-18-1",
            "suppliers": [
                {
                    "id": "org-383",
                    "name": "Gilgen Door Systems UK Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "CE-48-18",
            "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "GEZE UK Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CE-48-18-1",
            "awardID": "CE-48-18-1",
            "status": "active",
            "value": {
                "amount": 50820,
                "currency": "GBP"
            },
            "dateSigned": "2018-09-27T00:00:00Z"
        },
        {
            "id": "CE-48-18",
            "awardID": "CE-48-18",
            "title": "CE-48-18 - MTC Servicing and Maintenance of Automatic & Power Assisted Doors",
            "status": "active",
            "period": {
                "durationInDays": 450
            },
            "value": {
                "amount": 66949.5,
                "currency": "GBP"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "id": "79993100",
                        "scheme": "CPV"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKM94"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "dateSigned": "2018-12-13T00:00:00Z",
            "amendments": [
                {
                    "id": "amd-1",
                    "description": "Due to the Rank 1 Contractor, Gilgen Door Systems withdrawing their offer for the provision of the service, the Council is proceeding with the appointment of the Rank 2 Contractor, Geze UK Ltd.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Due to the Rank 1 Contractor, Gilgen Door Systems withdrawing their offer for the provision of the service, the Council is proceeding with the appointment of the Rank 2 Contractor, Geze UK Ltd."
                }
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 188-425300"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "622",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}