Award

Student Management Information System Support and Maintenance

AYRSHIRE COLLEGE

This public procurement record has 2 releases in its history.

Award

19 Jul 2018 at 00:00

OJEU - F25 - Concession Award Notice
Award

04 Jul 2018 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Ayrshire College, located in Kilmarnock, UK, is conducting a procurement process for the "Student Management Information System Support and Maintenance". This procurement falls under the education industry and is currently at the award stage, having determined to contract with Capita Business Services for support and maintenance services for the UNIT-e Student Management Information System. The total contract cost is £174,104 for a duration of two years, starting from 1st August 2018. The procurement was initiated without prior publication due to the specific technical needs which only the chosen supplier can fulfil.

This contract presents significant opportunities for businesses specialising in educational software support and maintenance, particularly those experienced with Student Management Information Systems. Companies that can demonstrate technical expertise and have capacity for ongoing support could benefit greatly from this contract with Ayrshire College. As the institution aims to maintain continuity in its current systems amidst budget constraints, it is optimal for businesses with existing partnerships or licences to provide similar services, ensuring a competitive edge in the tendering process.

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Notice Information

Notice Title

Student Management Information System Support and Maintenance

Notice Description

This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Capita Business Services for the provision of support and maintenance services for UNIT-e, Student Management Information System.

Lot Information

Lot 1

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that Ayrshire College intends to contract with Capita Business Services the provision of support and maintenance services for UNIT-e, Student Management Information System (MIS). This service has a total cost of GBP 174,104 for 2 years. The contract start date is 1st August 2018. Ayrshire College holds a perpetual licence to access and use UNIT-e and associated software with Capita Business Services. Capita owns and has exclusive rights in respect of all intellectual property rights in the College's current Student MIS and Capita Business Services is, therefore, the only provider able to meet the College's need for continued support and maintenance of the MIS.

Procurement Information

The services can only be provided by a particular provider for reasons that are technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the services originally provided by the supplier. Due to the high costs of a new Student MI and budget constraints, business continuity can only be maintained with Capita Business Services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000549084
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325900
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72253200 - Systems support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jul 20187 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Jul 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AYRSHIRE COLLEGE
Contact Name
Kath Harper
Contact Email
kathleen.harper@ayrshire.ac.uk
Contact Phone
+44 1563523501

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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