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Castle Rock Edinvar - Stair and Communal Window Cleaning Services

Castle Rock Edinvar Housing Association

This public procurement record has 2 releases in its history.

Award

04 Dec 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

16 Jul 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Castle Rock Edinvar Housing Association is conducting a procurement process for the "Stair and Communal Window Cleaning Services" tender, which falls under the housing and community amenities sector. This open procurement method involves a framework for cleaning services across the East Lothian, Edinburgh, Falkirk, Midlothian, and West Lothian regions, providing an expected annual expenditure of approximately GBP 280,000 to GBP 350,000. Key dates include a tender period closing on 15th August 2018, with the contract duration planned for two years, including options for two additional one-year extensions. The award process is already in its final stages, with contract signing completed on 4th December 2018.

This tender presents a valuable opportunity for growth, particularly for cleaning service providers, especially small and medium enterprises (SMEs) that can demonstrate relevant experience and accreditation. Suppliers interested in competitive bidding should possess strong capabilities in routine and deep cleaning and have the ability to manage the high standards expected by Castle Rock Edinvar, which aims to create well-maintained environments that enhance community satisfaction. With the framework allowing for multiple suppliers, businesses that can showcase quality service and innovation in the cleaning industry are well-positioned to succeed.

How relevant is this notice?

Notice Information

Notice Title

Castle Rock Edinvar - Stair and Communal Window Cleaning Services

Notice Description

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning Framework to achieve the standard set out within the cleaning outcome criteria documents. Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies. Castle Rock Edinvar currently spend approximately between GBP 280,000 and GBP 350,000 per annum for these services, comprising of both routine cleans and additional deep cleans.

Lot Information

Lot 1

Castle Rock Edinvar Housing Association and its Group Partners have a vision of creating neighbourhoods where people choose to live. With internal communal stair and entrance areas that are clean, tidy and well maintained, this can positively contribute to how people feel about both their home and the area where they live. Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning Framework to achieve the standard set out within the cleaning outcome criteria documents. Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies. Castle Rock Edinvar currently spend approximately between 280,000 GBP and 350,000 GBP per annum for these services, comprising of both routine cleans and additional deep cleans. It is expected that each year a proportion of the most affected developments and the commercial cleans would be deep cleaned annually, most likely on a three year cycle as an average. There are various objectives associated with the procurement. These include: Embed an enhanced standard specification across the regions Streamline processes and gain efficiencies Increase the service level provided to customers Harness best practice and innovation with regards to social value aspects As part of the Cleaning Services, Castle Rock Edinvar wish to implement a reporting and management procedure to monitor and log the service delivery of the Contractor in conjunction with the Contract Administrator (CA) and the Resident Liaison Officer (RLO) as specified in the Service Level Agreement. Contract term The initial contract term will be for a period of two (2) years with an option to extend for two (2) further periods of one (1) year each. Economic operators may be excluded from this competition of they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: The initial contract term will be for a period of two (2) years, with an option to extend for two (2) further periods of one (1) year each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000550426
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339009
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£580,000 £500K-£1M

Notice Dates

Publication Date
4 Dec 20187 years ago
Submission Deadline
15 Aug 2018Expired
Future Notice Date
Not specified
Award Date
4 Dec 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Castle Rock Edinvar Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH16 4RW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Portobello/Craigmillar
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

Caledonian Maintenance Services Ltd

Quay Community Improvements CIC

SCS CLEANING SERVICES LTD

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325538
    Castle Rock Edinvar - Stair and Communal Window Cleaning Services - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning Framework to achieve the standard set out within the cleaning outcome criteria documents. Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies. Castle Rock Edinvar currently spend approximately between GBP 280,000 and GBP 350,000 per annum for these services, comprising of both routine cleans and additional deep cleans.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339009
    Castle Rock Edinvar - Stair and Communal Window Cleaning Services - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning Framework to achieve the standard set out within the cleaning outcome criteria documents. Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies. Castle Rock Edinvar currently spend approximately between GBP 280,000 and GBP 350,000 per annum for these services, comprising of both routine cleans and additional deep cleans.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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