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National Galleries Scotland Cleaning Contract

National Galleries of Scotland

This public procurement record has 3 releases in its history.

AwardUpdate

26 Jan 2024 at 00:00

OJEU - F20 - Modification Notice
Award

20 May 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

28 Sep 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Galleries of Scotland has awarded a contract for cleaning services to ABM UK. The contracting process, led by National Galleries of Scotland, involved selecting a sole service provider for daily cleaning across multiple sites, including the National Gallery, Scottish National Portrait Gallery, and Scottish National Gallery of Modern Art. The procurement stage was completed on 20th May 2019 for a value of £1,874,346.49. The contract has been active since 17th May 2019, with recent modifications extending its duration until 31st March 2025.

This tender offers opportunities for service providers in the cleaning industry, particularly those with experience in delivering quality cleaning services and managing janitorial operations at cultural institutions. Businesses capable of providing comprehensive cleaning solutions, including regular maintenance, ad hoc cleaning for events, and adherence to environmental-friendly practices, would be well-suited to compete. The procurement emphasises the importance of complying with European legislation and delivering best value for money while enhancing the visitor experience at National Galleries Scotland's diverse art sites.

How relevant is this notice?

Notice Information

Notice Title

National Galleries Scotland Cleaning Contract

Notice Description

The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites.

Lot Information

Lot 1

National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am - 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS.

Renewal: The contract will run for a period of 36 months with an option to extend the contract by a variable period not exceeding 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000556990
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,874,346 £1M-£10M

Notice Dates

Publication Date
26 Jan 20242 years ago
Submission Deadline
5 Nov 2018Expired
Future Notice Date
Not specified
Award Date
17 May 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
2021-2023

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

ABM UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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