Notice Information
Notice Title
National Galleries Scotland Cleaning Contract
Notice Description
The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites.
Lot Information
Lot 1
National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am - 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS.
Renewal: The contract will run for a period of 36 months with an option to extend the contract by a variable period not exceeding 24 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000556990
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F20 - Modification Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,874,346 £1M-£10M
Notice Dates
- Publication Date
- 26 Jan 20242 years ago
- Submission Deadline
- 5 Nov 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 17 May 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2021-2023
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL GALLERIES OF SCOTLAND
- Contact Name
- Colin Blakebell
- Contact Email
- cblakebell@nationalgalleries.org
- Contact Phone
- +44 1316246213
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH4 3DS
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Inverleith
- Westminster Constituency
- Edinburgh West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT332710&idx=2
10th October 2018 - PCS Supplier Guide to ESPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT332710&idx=1
2nd October 2018 - ESPD in Word Format -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332710
National Galleries Scotland Cleaning Contract - The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354903
National Galleries Scotland Cleaning Contract - The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340
National Galleries Scotland Cleaning Contract
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "This modification is a further extension of 12 months - from 1st April 2024 to 31st March 2025 - to an existing contract that was advertised as being extendable annually for up to a total contract duration of five years and was due to expire on the 31st March 2024. This modification is made in accordance with the terms of Article 72(1)(b), 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015 Regulations. This proposed modification to the existing contract is not substantial, and therefore a new procurement procedure is not required. This proposed modification is in respect of duration and does not involve any changes being made to the existing contract in terms of the type of services being provided to National Galleries Scotland (NGS). Some additional site areas have been included into the contract due to the opening of the SNG project. However, the value of these additional services during the modification period totals only 5.5% increase on the annual contract cost. Whilst NGS will make payment to the Contractor in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the contract. Had the proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates than those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of contract duration does not have the effect of rendering this contract materially different from the existing contract. During this extension period, NGS will proceed with a new procurement exercise. NGS will be undertaking a new procurement strategy, incorporating the Provision of Cleaning Services into a multi-discipline contract for the Provision of Soft FM Services.",
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