Award

Supply and Delivery of Community Meals

SCOTLAND EXCEL

This public procurement record has 4 releases in its history.

Award

28 Oct 2019 at 00:00

TenderUpdate

02 Apr 2019 at 00:00

Tender

18 Mar 2019 at 00:00

Planning

11 Oct 2018 at 00:00

Summary of the contracting process

Scotland Excel, acting as a central purchasing body, is conducting a comprehensive procurement process titled "Supply and Delivery of Community Meals". This initiative aims to provide councils and participating entities with a framework for procuring healthy and nutritious community meals delivered to various locations throughout Scotland, including homes and council premises. The procurement method is open, and the process has been planned meticulously with a tender period that closed on 17 April 2019. Significant contracts have been awarded on 12 September 2019, with an estimated total contract value of £16 million for the entire framework.

This tender presents a substantial opportunity for businesses engaged in food supply and delivery services to expand their operations within the public sector. Companies specialising in catering, meal preparation, and logistics would be particularly well-suited to compete, especially those with experience in delivering services to local authorities or community organisations. The framework is designed to support various delivery methods, including bulk and frozen meal options, thereby appealing to a diverse range of suppliers capable of meeting the specified requirements.

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Notice Title

Supply and Delivery of Community Meals

Notice Description

This framework will provide councils and other participating bodies with a mechanism to procure a range of well-balanced, healthy and nutritious community meals delivered to people in their own homes, community venues and council premises.

Lot Information

Bulk Delivery to a Central Distribution Point

Bulk Delivery to a Central Distribution Point.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The Framework Contract will be for a maximum period of four years. The initial period of the Framework Contract will run for three years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Frozen Delivery Service to Customers at Home or Council Nominated Premises

Frozen Delivery Service to Customers at Home or Council Nominated Premises.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The Framework Contract will be for a maximum period of four years. The initial period of the Framework Contract will run for three years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Daily Delivery of Hot Meals to Customers at Home or Council Nominated Premises

Daily Delivery of Hot Meals to Customers at Home or Council Nominated Premises.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The Framework Contract will be for a maximum period of four years. The initial period of the Framework Contract will run for three years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000559232
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370453
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

85 - Health and social work services


CPV Codes

15880000 - Special nutritional products

15894000 - Processed food products

15894200 - Prepared meals

15894220 - Hospital meals

15894300 - Prepared dishes

15896000 - Deep-frozen products

39711362 - Microwave ovens

55320000 - Meal-serving services

55521100 - Meals-on-wheels services

55521200 - Meal delivery service

85000000 - Health and social work services

85300000 - Social work and related services

85310000 - Social work services

85312000 - Social work services without accommodation

85312200 - Homedelivery of provisions

85320000 - Social services

Notice Value(s)

Tender Value
£16,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,000,000 £1M-£10M

Notice Dates

Publication Date
28 Oct 20196 years ago
Submission Deadline
17 Apr 2019Expired
Future Notice Date
1 Mar 2019Expired
Award Date
12 Sep 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Not specified
Contact Email
socialcare@scotland-excel.org.uk
Contact Phone
+44 1416184087, +44 3003001200

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
2
Supplier Names

APETITO

ICARE (GB

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "1. Employers' Liability Insurance - in accord with Regulation 5 of the Employer's Liability (Compulsory Insurance) Regulations 1998 (as amended) to a minimum indemnity level of 10 million GBP per occurrence 2. Public Liability Insurance - to a minimum indemnity limit of 10 GBP million per occurrence 3. Products Liability Insurance - to a minimum indemnity limit of 10 GBP million per occurrence or in the aggregate 4. Motor Vehicle Insurance - in accord with the provisions of the current Road Traffic Act 1988 (as amended) to a minimum indemnity level of 5 GBP million for property damage and unlimited cover for Third Party bodily injury 5. Relative to financial stability, Scotland Excel will conduct a financial analysis for each bidder based on reports from a credit reference agency such as Equifax or similar. Should Scotland Excel identify any degree of risk following analysis bidders may be required to produce such additional documentation as Scotland Excel requires to demonstrate financial stability. If such additional documentation can not be provided this will result in the tenderers bid being deemed as non-compliant."
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                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria applies to all lots.",
                    "minimum": "Quality Management Procedures. The Tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance to BS EN ISO 9001 (or equivalent), OR The Tenderer must have the following: A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the Tenderer has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. A documented process demonstrating how the Tenderer deals with complaints. The Tenderer must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence. Health and Safety Procedures. The Tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The Tenderer must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. Note - Organisations with fewer than five employees are not required by law to have a documented policy statement. Environmental Management Systems or Standards. The Tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR The Tenderer must have the following: A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the Tenderer's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.)."
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        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
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    "description": "Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): a) The 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx b) Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx c) any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland)Act 2014. d) Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator: http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice. e) Tayside Contracts f) Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. g) Scottish Prison Service (SPS) The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. In line with clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the \"24-18 Regulation 72\" document in \"Information and Instructions\" folder. Community Benefits: In line with the terms and conditions, suppliers who have agreed to the Scotland Excel Community Benefits approach will be required to deliver a specified level of Community Benefits (points) within each council area which are proportionate to the level of spend received through the framework from that area. This information is requested bi-annually. (SC Ref:599913)",
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