Award

Provision of Transport for Urgent Care Services

NHS FIFE

This public procurement record has 2 releases in its history.

Award

02 May 2019 at 00:00

Tender

24 Oct 2018 at 00:00

Summary of the contracting process

The recent procurement process initiated by NHS Fife concerns the contract titled "Provision of Transport for Urgent Care Services". This service, classified under the healthcare industry, aims to provide drivers and vehicles for the transportation of healthcare professionals in the Fife and Kinross areas. The tender process is currently at the award stage, having begun on 2nd May 2019 and reached completion with the contract being signed on 29th January 2019. Bidders were required to submit their proposals electronically by 26th November 2018, with NHS Fife being the primary contracting authority responsible for this procurement.

This contract presents significant opportunities for businesses, particularly those providing transportation services and fleet management solutions. Companies with expertise in urgent care transportation, especially those capable of delivering low-emission vehicles and complying with NHS standards, would be well-suited to compete for similar future tenders. Bidders are encouraged to demonstrate their commitment to sustainability and community benefits, aligning with NHS Fife's objectives of maximising social and economic impacts within the local region.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Transport for Urgent Care Services

Notice Description

Provision of transport for Urgent Care Services mainly providing agreed number of drivers and vehicles suitable for the delivery of urgent care services to transport Clinicians including General Practitioners (GPs) on board with drugs, medical equipment to and from base.

Lot Information

Lot 1

NHS Fife intends to let a contract for a 365 days transport service for Urgent Care Service. The service will require up to four vehicles (no specified base) customised to suit the Urgent Care Service operating from 6pm to 8am each day from Monday to Thursday inclusive and from 6pm each Friday until 8am each Monday. There is an expectation Drivers will work within the European Working Time Regulations and as amended. The Service provider will provide and maintain the up to 4 vehicles for the provision of the service and will ensure service availability particularly over public holidays and busy times including the Winter and Easter festive periods. The service will be reviewed jointly by NHS Fife purchaser and the preferred service provider to implement changes in requirements due to service needs.. Successful bidder shall ensure car lease arrangement (if applicable) are in line with the contract period and also make the necessary arrangements for customizing and equip the vehicles to suit the services

Renewal: Possible two 12 months (2 years) extension

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000561316
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353365
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)


CPV Codes

34114100 - Emergency vehicles

34115200 - Motor vehicles for the transport of fewer than 10 persons

34144200 - Vehicles for the emergency services

60112000 - Public road transport services

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£1,715,350 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20196 years ago
Submission Deadline
26 Nov 2018Expired
Future Notice Date
Not specified
Award Date
29 Jan 20197 years ago
Contract Period
1 Apr 2019 - 31 Mar 2022 3-4 years
Recurrence
November 2023

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS FIFE
Contact Name
Alexander Odame
Contact Email
alexander.odame@nhs.net
Contact Phone
+44 1592657320

Buyer Location

Locality
KIRKCALDY, FIFE
Postcode
KY1 3NL
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Kirkcaldy East
Westminster Constituency
Cowdenbeath and Kirkcaldy

Supplier Information

Number of Suppliers
1
Supplier Name

ERS TRANSITION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000561316-2019-05-02T00:00:00Z",
    "date": "2019-05-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000561316",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-15",
            "name": "NHS Fife",
            "identifier": {
                "legalName": "NHS Fife"
            },
            "address": {
                "streetAddress": "Unit 7, Midfield Road, Mitchelston Industrial Estate",
                "locality": "Kirkcaldy, Fife",
                "region": "UKM72",
                "postalCode": "KY1 3NL"
            },
            "contactPoint": {
                "name": "Alexander Odame",
                "email": "alexander.odame@nhs.net",
                "telephone": "+44 1592657320",
                "faxNumber": "+44 1592653384",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsfife.scot.nhs.uk"
            }
        },
        {
            "id": "org-139",
            "name": "NHS Fife",
            "identifier": {
                "legalName": "NHS Fife"
            },
            "address": {
                "streetAddress": "Unit 7, Midfield Road, Mitchelston Industrial Estate",
                "locality": "Kirkcaldy, Fife",
                "region": "UKM72",
                "postalCode": "KY1 3NL"
            },
            "contactPoint": {
                "name": "Alexander Odame",
                "email": "alexander.odame@nhs.net",
                "telephone": "+44 1592657320",
                "faxNumber": "+44 1592653384",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsfife.scot.nhs.uk"
            }
        },
        {
            "id": "org-257",
            "name": "ERS Transition Ltd",
            "identifier": {
                "legalName": "ERS Transition Ltd"
            },
            "address": {
                "streetAddress": "Hetton Court, Hunslet",
                "locality": "Leeds",
                "region": "UKE42",
                "postalCode": "LS10 2AT"
            },
            "contactPoint": {
                "email": "ghodgson@ERSMedical.co.uk",
                "telephone": "+44 3332404999"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "https://www.ersmedical.co.uk/contact/"
            }
        }
    ],
    "buyer": {
        "name": "NHS Fife",
        "id": "org-139"
    },
    "tender": {
        "id": "FIF18005",
        "title": "Provision of Transport for Urgent Care Services",
        "description": "Provision of transport for Urgent Care Services mainly providing agreed number of drivers and vehicles suitable for the delivery of urgent care services to transport Clinicians including General Practitioners (GPs) on board with drugs, medical equipment to and from base.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "34114100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "34144200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60170000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "34115200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Service shall be provided throughout Fife and the Kinross area"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    },
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1715350,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2018-11-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-11-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT335263",
                "documentType": "contractNotice",
                "title": "Provision of Transport for Urgent Care Services",
                "description": "Provision of transport for Urgent Care Services mainly providing agreed number of drivers and vehicles suitable for the delivery of urgent care services to transport Clinicians including General Practitioners (GPs) on board with drugs, medical equipment to and from base.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT335263",
                "format": "text/html"
            },
            {
                "id": "MAY353365",
                "documentType": "awardNotice",
                "title": "Provision of Transport for Urgent Care Services",
                "description": "Provision of transport for Urgent Care Services mainly providing agreed number of drivers and vehicles suitable for the delivery of urgent care services to transport Clinicians including General Practitioners (GPs) on board with drugs, medical equipment to and from base.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353365",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NHS Fife intends to let a contract for a 365 days transport service for Urgent Care Service. The service will require up to four vehicles (no specified base) customised to suit the Urgent Care Service operating from 6pm to 8am each day from Monday to Thursday inclusive and from 6pm each Friday until 8am each Monday. There is an expectation Drivers will work within the European Working Time Regulations and as amended. The Service provider will provide and maintain the up to 4 vehicles for the provision of the service and will ensure service availability particularly over public holidays and busy times including the Winter and Easter festive periods. The service will be reviewed jointly by NHS Fife purchaser and the preferred service provider to implement changes in requirements due to service needs.. Successful bidder shall ensure car lease arrangement (if applicable) are in line with the contract period and also make the necessary arrangements for customizing and equip the vehicles to suit the services",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Possible two 12 months (2 years) extension"
                }
            }
        ],
        "bidOpening": {
            "date": "2018-11-26T12:00:00Z",
            "address": {
                "streetAddress": "NHS Fife Unit 7, Midfield Road, Mitchelston Industrial Estate Kirkcaldy, Fife KY1 3NL"
            },
            "description": "Electronic Tender via PCST"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
        },
        "contractTerms": {
            "performanceTerms": "Contract performance shall assessed on the basis of factors including Quality of Service Standards, Vehicle Standards and Availability, Operational levels, safety and Complaint Management"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders shall meet National Minimum Standards for operating the Service including licences for operating the service and appropriate vehicle documentation requirements (e.g. MOT, Insurance and Tax). Drivers who will work under the contract shall have up-to-date Standard Disclosure via Disclosure Scotland at all times. Service Provider shall have appropriate vehicle and driver licences from the start of the contract."
                },
                {
                    "type": "economic",
                    "description": "Minimum level(s) of standards required: The European Single Procurement Document (ESPD) Scotland forms part of this tender covers the following areas: Part II - information concerning the bidder in terms of company registration, relevant representatives, capacities and subcontractors Part III - Ground for Exclusion in terms of criminal conviction, tax payment, blacklisting, insolvency, conflict of interests and professional misconduct. Part IV - Selection Criteria including Economic and Financial Standing and insurance requirement of the bidders With reference to the ESPD Part VI, all bidders must meet the following suitability requirement as minimum: Employer's (Compulsory) Liability Insurance of 10 Million GBP Public Liability Insurance of no less than 5 Million GBP Professional Liability Insurance of no less than 1 Million GBP",
                    "minimum": "All bidders are required to provide a reference from their bank. All bidders are required to provide evidence of relevant professional risk indemnity insurance. All bidders are required to provide a statement, covering the 3 previous financial years including the overall turnover of the bidders and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. All bidders are required to provide statements of accounts or extracts from those accounts relating to their business."
                },
                {
                    "type": "technical",
                    "description": "Considerable ability and capability to deliver the service as stated in the Service specification and the Evaluation Criteria document. Meet National Minimum Standards for operating the Service and meeting all regulatory requirements in respect of registration, operations, vehicles including MOT, Insurance and Tax. Drivers who will work under the contract shall have appropriate licences and standard disclosure via Disclosure Scotland. Contract shall obtain appropriate vehicle and driver licences for the service."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "60112000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "November 2023"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 208-474934"
        }
    ],
    "description": "This tender is for an existing service/contract. Your attention is therefore drawn to the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) and as amended. As NHS Fife would be neither the transferor nor transferee of the staff in the circumstances of any contract awarded as a result of this Invitation to Tender, consideration of the application of TUPE in this case is not a matter of direct concern to NHS Fife. Nevertheless, you may wish to note that it is NHS Fife's view that TUPE may apply. It is your responsibility, however, to consider whether or not TUPE applies in the specific circumstances of your bid and to tender accordingly. It is expected that bidders will make contributions to Sustainability and Social Value including community benefits and low emissions in terms of the type of vehicles to be used if awarded the contract. (SC Ref:582676)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561316"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561316"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "FIF18005",
            "suppliers": [
                {
                    "id": "org-257",
                    "name": "ERS Transition Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "FIF18005",
            "awardID": "FIF18005",
            "status": "active",
            "dateSigned": "2019-01-29T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "429",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "430",
                "measure": "lowestValidBidValue",
                "value": 1255976.87,
                "relatedLot": "1"
            },
            {
                "id": "431",
                "measure": "highestValidBidValue",
                "value": 1587274,
                "relatedLot": "1"
            }
        ]
    }
}