Award

Licensing and Support for an Integrated Human Resources and Payroll solution

DUNDEE CITY COUNCIL

This public procurement record has 1 release in its history.

Award

23 Nov 2018 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Dundee City Council is seeking to contract with NorthgateArinso UK Ltd for licensing and support services related to an Integrated Human Resources and Payroll solution. This procurement falls under the category of general public services and is situated in Dundee, United Kingdom. The contract is currently in the Award stage, having been signed on 3rd October 2018, with a total value of £460,000. This agreement includes maintenance for the Optimum Time and Attendance flexitime software and support for the ResourceLink HR and Payroll system, both for a duration of up to five years, concluding on 31st March 2024. The procurement was executed via a limited procedure without prior publication of a call for competition, aligning with regulations regarding exclusive rights to products and services.

This tender presents significant opportunities for businesses that specialise in human resources and payroll solutions, particularly those with expertise in proprietary software maintenance and support services. Companies with the capability to integrate or enhance existing software functionalities may find potential growth by exploring similar contracts with public authorities, especially those that are already using or transitioning from various HR and Payroll systems. Businesses adaptable to the technical demands of proprietary software are encouraged to consider engaging in market testing for future procurement opportunities that may arise as Dundee City Council continues to evaluate their services throughout the contract's duration.

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Notice Information

Notice Title

Licensing and Support for an Integrated Human Resources and Payroll solution

Notice Description

This is a voluntary ex ante transparency(VEAT)notice. Dundee City Council intends to contract with NorthgateArinso UK Limited for the provision of licensing and support for: a)Optimum Time and Attendance flexitime software system and associated hardware maintenance for a period of up to five years to 31 March 2024. b) ResourceLink Integrated Human Resources and Payroll system for a period of up to five years to 31 March 2024.

Lot Information

Lot 1

This is a voluntary ex ante transparency(VEAT)notice. Dundee City Council intends to contract with NorthgateArinso UK Limited for the provision of licensing and support for: a)Optimum Time and Attendance flexitime software system and associated hardware maintenance for a period of up to five years to 31 March 2024. b) ResourceLink Integrated Human Resources and Payroll system for a period of up to five years to 31 March 2024.

Procurement Information

Dundee City Council's current requirement is strategically aligned to the functionality of the ResourceLink and Optimum products. The impact on service delivery and cost implications of changing to a new product would have significant cost of change implications. The business rationale for continuing with Northgate Arinso Resourcelink products links to the costs of change, which is not necessarily the financial aspect but the administrative aspect. Dundee City Council has developed internal processes around Resourcelink to create efficiencies generating budgetary savings e.g. workflows from a separate electronic records management system; our pay and grading modelling is linked to the use of the Northgate product Pay Modeller. Our establishment within the payroll and staffing teams have developed expertise in using this product, service standards have improved and staffing levels reflect this. The organisational and administrative burden of change would almost certainly mean enhancing staffing levels i.e. creating a new team to plan for and implement a new product, resulting in additional costs at a time where additional efficiencies savings are being explored. For these reasons, there are no financially or administratively reasonable or viable alternative or substitute systems or products other than the Northgate Arinso Resourcelink products that can meet Dundee City Council's needs during the period of the proposed contractThe required licensing and support of this product can only be provided by NorthgateArinso for technical reasons and due to the supplier's exclusive rights in and to the proprietary ResourceLink and Optimum products. Accordingly, it is considered that the proposed award of contract to NorthgateArinso meets with the requirements of EU Directive 2014/24/EC, Article 32(2)(ii) and (iii) as incorporated into Scots Law by the Public Contracts (Scotland) Regulations 2015, Regulation 33(1)(b)(ii) and (iii). The Council will continue, during the life of the contract, to carry out market testing for tendering opportunities beyond this contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000562266
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338091
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£460,000 £100K-£500K

Notice Dates

Publication Date
23 Nov 20187 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Oct 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DUNDEE CITY COUNCIL
Contact Name
Karen Lawson
Contact Email
eprocurement@dundeecity.gov.uk
Contact Phone
+44 1382434000

Buyer Location

Locality
DUNDEE
Postcode
DD1 1NZ
Post Town
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

NORTHGATEARINSO

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338091
    Licensing and Support for an Integrated Human Resources and Payroll solution - This is a voluntary ex ante transparency(VEAT)notice. Dundee City Council intends to contract with NorthgateArinso UK Limited for the provision of licensing and support for: a)Optimum Time and Attendance flexitime software system and associated hardware maintenance for a period of up to five years to 31 March 2024. b) ResourceLink Integrated Human Resources and Payroll system for a period of up to five years to 31 March 2024.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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