Tender

Grounds Maintenance Contract

EILDON HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Tender

16 Nov 2018 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Eildon Housing Association is currently seeking tenders for a Grounds Maintenance Contract, aimed at managing maintenance across various sites in the Scottish Borders. This procurement falls under the industry category of Housing and Community Amenities and is classified as an open procedure. The tender period is set to close on 11 January 2019 at 12:00 GMT, with the contract expected to commence on 1 April 2019 and run until 31 March 2022, including possible extensions. Interested parties can submit their tenders electronically at the provided links.

This tender presents valuable opportunities for landscaping and grounds maintenance companies looking to expand their portfolios within public sector contracts. Companies with expertise in managing comprehensive grounds maintenance services, particularly those experienced in working with local government or housing associations, will find this tender particularly suitable. The project encompasses multiple lots, allowing firms to bid on specific areas, further enhancing their chances for successful participation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Grounds Maintenance Contract

Notice Description

Carry out Grounds Maintenance to various areas across the Scottish Borders

Lot Information

Grounds Maintenance South

Grounds Maintenance Works to various sites across the Scottish Borders

Renewal: Possible 1 year plus 1 year extension

Grounds Maintenance East

Grounds Maintenance works to East area

Grounds Maintenance West Central

Grounds Maintenance to West Central area

Renewal: Possible 1year plus 1 year extension

Grounds Maintenance East Central

Grounds Maintenance Works to East Central area

Renewal: Possible 1year plus 1 year

Grounds Maintenance West

Grounds Maintenance West area

Renewal: Possible 1 year plus 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000564614
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337299
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£375,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Nov 20187 years ago
Submission Deadline
11 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2019 - 31 Mar 2022 3-4 years
Recurrence
3,4 or 5 years

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EILDON HOUSING ASSOCIATION
Contact Name
Michael Patterson
Contact Email
michaelp@eildon.org.uk
Contact Phone
+44 1750725900

Buyer Location

Locality
SELKIRK
Postcode
TD7 5EB
Post Town
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000564614-2018-11-16T00:00:00Z",
    "date": "2018-11-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000564614",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-86",
            "name": "Eildon Housing Association",
            "identifier": {
                "legalName": "Eildon Housing Association"
            },
            "address": {
                "streetAddress": "The Weaving Shed, Ettrick Mill, Dunsdale Road",
                "locality": "Selkirk",
                "region": "UKM91",
                "postalCode": "TD7 5EB"
            },
            "contactPoint": {
                "name": "Michael Patterson",
                "email": "michaelp@eildon.org.uk",
                "telephone": "+44 1750725900",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eildon.org.uk"
            }
        }
    ],
    "buyer": {
        "name": "Eildon Housing Association",
        "id": "org-86"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000564614",
        "title": "Grounds Maintenance Contract",
        "description": "Carry out Grounds Maintenance to various areas across the Scottish Borders",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amount": 360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-01-11T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-01-14T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV337299",
                "documentType": "contractNotice",
                "title": "Grounds Maintenance Contract",
                "description": "Carry out Grounds Maintenance to various areas across the Scottish Borders",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337299",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV337299-1",
                "title": "Client Brief",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=1",
                "datePublished": "2018-11-16T10:05:25Z",
                "dateModified": "2018-11-16T10:05:25Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337299-2",
                "title": "Tender Evaluation Statement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=2",
                "datePublished": "2018-11-16T10:05:25Z",
                "dateModified": "2018-11-16T10:05:25Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337299-3",
                "title": "Tender Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=3",
                "datePublished": "2018-11-16T10:05:25Z",
                "dateModified": "2018-11-16T10:05:25Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337299-4",
                "title": "Method Statement and Quality Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=4",
                "datePublished": "2018-11-16T10:05:25Z",
                "dateModified": "2018-11-16T10:05:25Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337299-5",
                "title": "Grounds Maintenance Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=5",
                "datePublished": "2018-11-16T10:05:25Z",
                "dateModified": "2018-11-16T10:05:25Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337299-6",
                "title": "Area and pricing document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=6",
                "datePublished": "2018-11-16T10:05:26Z",
                "dateModified": "2018-11-16T10:05:26Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV337299-7",
                "title": "Plans Lot 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=7",
                "datePublished": "2018-11-16T10:05:26Z",
                "dateModified": "2018-11-16T10:05:26Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV337299-8",
                "title": "Plans Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=8",
                "datePublished": "2018-11-16T10:05:27Z",
                "dateModified": "2018-11-16T10:05:27Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV337299-9",
                "title": "Plans Lot 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=9",
                "datePublished": "2018-11-16T10:05:27Z",
                "dateModified": "2018-11-16T10:05:27Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV337299-10",
                "title": "Plans Lot 4",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=10",
                "datePublished": "2018-11-16T10:05:28Z",
                "dateModified": "2018-11-16T10:05:28Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV337299-11",
                "title": "Plans Lot 5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=11",
                "datePublished": "2018-11-16T10:05:29Z",
                "dateModified": "2018-11-16T10:05:29Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV337299-12",
                "title": "Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337299&idx=12",
                "datePublished": "2018-11-16T10:05:29Z",
                "dateModified": "2018-11-16T10:05:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Grounds Maintenance South",
                "description": "Grounds Maintenance Works to various sites across the Scottish Borders",
                "status": "active",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Possible 1 year plus 1 year extension"
                }
            },
            {
                "id": "2",
                "title": "Grounds Maintenance East",
                "description": "Grounds Maintenance works to East area",
                "status": "active",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": false
            },
            {
                "id": "3",
                "title": "Grounds Maintenance West Central",
                "description": "Grounds Maintenance to West Central area",
                "status": "active",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Possible 1year plus 1 year extension"
                }
            },
            {
                "id": "4",
                "title": "Grounds Maintenance East Central",
                "description": "Grounds Maintenance Works to East Central area",
                "status": "active",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Possible 1year plus 1 year"
                }
            },
            {
                "id": "5",
                "title": "Grounds Maintenance West",
                "description": "Grounds Maintenance West area",
                "status": "active",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2019-04-01T00:00:00Z",
                    "endDate": "2022-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Possible 1 year plus 1 year"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "maximumLotsAwardedPerSupplier": 2
        },
        "bidOpening": {
            "date": "2019-01-14T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Experience of managing a Grounds Maintenance Contract"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2019-03-29T00:00:00Z"
            }
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "3,4 or 5 years"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=564614. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:564614)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000564614"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}