Award

Annual Inspection & Reactive Maintenance of Domestic Gas Central Heating Installations & Equipment

NORTH AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Mar 2019 at 00:00

Tender

20 Nov 2018 at 00:00

Summary of the contracting process

The procurement process involves North Ayrshire Council seeking tenders for the "Annual Inspection & Reactive Maintenance of Domestic Gas Central Heating Installations & Equipment". This contract falls under the works category and caters specifically to the maintenance of gas heating systems across approximately 11,950 Council-owned homes in North Ayrshire, including sheltered housing units. The procurement method is an open procedure, with the tender period concluding on 7 January 2019. The contract, valued at £7,620,000, has been awarded successfully to James Frew Limited, with an initial term of three years and the possibility of two annual extensions.

This tender presents significant opportunities for businesses, particularly those with expertise in gas servicing, maintenance, and installation. Companies that are well-suited to compete should have a strong background in mechanical engineering, relevant certifications such as Gas Safe registration, and experience managing similar contracts. Additionally, businesses capable of providing a 24/7 call-out service and demonstrating adherence to quality and safety standards will have an edge. The contract also opens avenues for community engagement and training-related initiatives, further contributing to local economic growth.

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Notice Title

Annual Inspection & Reactive Maintenance of Domestic Gas Central Heating Installations & Equipment

Notice Description

The Contract is a Measured Term Contract with an initial contract period of three years with optional annual extensions of up to a maximum of 2 years. The contract documentation includes a pre-priced schedule of rates. The works generally comprise an inclusive annual servicing and maintenance including breakdown repairs of all gas fired heating systems and ancillary equipment within approximately 11,950 Council owned homes in North Ayrshire including 26 Sheltered Housing Units.

Lot Information

Lot 1

Contractors will be responsible for: 1. The programming of all annual servicing work and recording of appropriate statutory documentation. 2. The provision of a 24/7 365 days a year call-out service, until the end of the contract to enable emergency works to be completed in compliance with the contract. 3. Completing the annual servicing to ensure 100% statutory compliance and maintenance including breakdown repairs necessary to keep the gas system, appliances and associated ancillary equipment functioning safely, efficiently including repairs and replacements of any & all parts, radiators, pipework, controls etc 4. Gas safety inspections & soundness test and when instructed inspection, reporting, capping gas supply and drainage of systems where required in void properties to ensure properties can be re-let quickly. 5. Upgrading inefficient gas fired heating boilers. 6. Installing a small number of new gas fired boiler heating installations and new electrical installations. It is anticipated that approximately 60 domestic properties per year will be required to have a new central heating installation installed, with approximately 20% of these houses requiring both central heating and a full re-wiring combined and shall be as per the Schedule of Rates. 7. Working in partnership with North Ayrshire to provide an efficient and effective service to our tenants

Renewal: Optional annual extensions of up to a maximum of 2 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000564782
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348978
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,620,000 £1M-£10M

Notice Dates

Publication Date
18 Mar 20196 years ago
Submission Deadline
7 Jan 2019Expired
Future Notice Date
Not specified
Award Date
11 Mar 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
2021

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
Claire Earnshaw
Contact Email
procurement@north-ayrshire.gov.uk
Contact Phone
+44 1294310000, +44 1294324730

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM93 North Ayrshire and East Ayrshire

Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

JAMES FREW

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337804
    Annual Inspection & Reactive Maintenance of Domestic Gas Central Heating Installations & Equipment - The Contract is a Measured Term Contract with an initial contract period of three years with optional annual extensions of up to a maximum of 2 years. The contract documentation includes a pre-priced schedule of rates. The works generally comprise an inclusive annual servicing and maintenance including breakdown repairs of all gas fired heating systems and ancillary equipment within approximately 11,950 Council owned homes in North Ayrshire including 26 Sheltered Housing Units.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348978
    Annual Inspection & Reactive Maintenance of Domestic Gas Central Heating Installations & Equipment - The Contract is a Measured Term Contract with an initial contract period of three years with optional annual extensions of up to a maximum of 2 years. The contract documentation includes a pre-priced schedule of rates. The works generally comprise an inclusive annual servicing and maintenance including breakdown repairs of all gas fired heating systems and ancillary equipment within approximately 11,950 Council owned homes in North Ayrshire including 26 Sheltered Housing Units.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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