Award

Consultancy Framework

SCOTTISH WATER

This public procurement record has 2 releases in its history.

Summary of the contracting process

Scottish Water, based in Stepps, Glasgow, is undertaking a procurement process for a "Consultancy Framework" aimed at establishing a cloud-hosted workspace management service. This service intends to replace the existing Workspace Manager product, allowing employees to manage reservations for 2,500 resources across fifteen locations in Scotland. The tender process is in the Award stage, with an active contract valued at £10 million, signed on 17 June 2019. The procurement method employed is a selective procedure with a negotiated approach following a prior call for competition, targeting the main category of services.

This tender presents substantial opportunities for businesses, particularly those specialising in software development, facility management, and cloud services. Companies with experience in providing similar cloud-hosted solutions and those equipped to handle the integration and migration of existing management systems will be well-positioned to compete for this contract. The successful implementation of this project is crucial for Scottish Water’s strategic resource management, thus opening avenues for innovative suppliers to demonstrate their capabilities in delivering robust and secure booking solutions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Consultancy Framework

Notice Description

Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.

Lot Information

Lot 1

Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations. The project would be considered a success if it is able to deliver the following: - A reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity. - A resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs. - A value for money service, with robust information security, compliant with all legislation such as GDPR. - Policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation. - Migration of existing valid reservations for resources from Workspace Manager.

Renewal: 1 + 1 + 1 years

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000566635
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371354
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£10,000,000 £10M-£100M

Notice Dates

Publication Date
5 Nov 20196 years ago
Submission Deadline
11 Jan 2019Expired
Future Notice Date
Not specified
Award Date
17 Jun 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH WATER
Contact Name
Paula-Ann Kendall
Contact Email
tom.macleod@scottishwater.co.uk
Contact Phone
+44 7875872513

Buyer Location

Locality
CUMBERNAULD ROAD
Postcode
STEPPS,GLAS GOW
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLM Scotland

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
3
Supplier Names

EGREMONT GROUP

PATHFINDER EXECUTION

VISION CONSULTING

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339300
    Consultancy Framework - Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371354
    Consultancy Framework - Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000566635-2019-11-05T00:00:00Z",
    "date": "2019-11-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000566635",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Scottish Water",
            "identifier": {
                "legalName": "Scottish Water"
            },
            "address": {
                "streetAddress": "The Bridge, Buchanan Gate Business Park",
                "locality": "Cumbernauld Road",
                "region": "UKM",
                "postalCode": "Stepps, Glasgow"
            },
            "contactPoint": {
                "name": "Paula-Ann Kendall",
                "email": "tom.macleod@scottishwater.co.uk",
                "telephone": "+44 7875872513",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Water",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "http://www.scottishwater.co.uk"
            }
        },
        {
            "id": "org-5",
            "name": "Egremont Group",
            "identifier": {
                "legalName": "Egremont Group"
            },
            "address": {
                "streetAddress": "33 Cavendish Square",
                "locality": "London",
                "region": "UKI32",
                "postalCode": "W1G 0PW"
            },
            "contactPoint": {
                "telephone": "+44 207298787"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-6",
            "name": "Pathfinder Execution Ltd.",
            "identifier": {
                "legalName": "Pathfinder Execution Ltd."
            },
            "address": {
                "streetAddress": "Ferry House, 48 Lower Mount Street",
                "locality": "Dublin",
                "region": "IE",
                "postalCode": "D02 PT98"
            },
            "contactPoint": {
                "telephone": "+44 353876884249"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-7",
            "name": "VISION Consulting",
            "identifier": {
                "legalName": "VISION Consulting"
            },
            "address": {
                "streetAddress": "Fettes Park , 496 Ferry Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH5 2DL"
            },
            "contactPoint": {
                "telephone": "+44 1314768899"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Water",
        "id": "org-1"
    },
    "tender": {
        "id": "SW18/TI&T/1163",
        "title": "Consultancy Framework",
        "description": "Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 10000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2019-01-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC339300",
                "documentType": "contractNotice",
                "title": "Consultancy Framework",
                "description": "Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339300",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV371354",
                "documentType": "awardNotice",
                "title": "Consultancy Framework",
                "description": "Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371354",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software). The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations. The project would be considered a success if it is able to deliver the following: - A reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity. - A resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs. - A value for money service, with robust information security, compliant with all legislation such as GDPR. - Policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation. - Migration of existing valid reservations for resources from Workspace Manager.",
                "status": "complete",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 6
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 + 1 years"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "solution",
                            "description": "50"
                        },
                        {
                            "type": "cost",
                            "name": "commercial",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Bidders must comply with modern slavery act and operate an ethical supply chain",
            "financialTerms": "All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.",
            "tendererLegalForm": "'In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract'"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2019-02-01T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "\"Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary\""
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "requiresGuarantees": true
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "classification": {
            "id": "79400000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination. (SC Ref:603269)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000566635"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000566635"
        }
    ],
    "noticetype": "OJEU - F6 - Contract Award Notice (Utilities)",
    "awards": [
        {
            "id": "SW18/TI&T/1163-1",
            "suppliers": [
                {
                    "id": "org-5",
                    "name": "Egremont Group"
                },
                {
                    "id": "org-6",
                    "name": "Pathfinder Execution Ltd."
                },
                {
                    "id": "org-7",
                    "name": "VISION Consulting"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SW18/TI&T/1163-1",
            "awardID": "SW18/TI&T/1163-1",
            "status": "active",
            "value": {
                "amount": 10000000,
                "currency": "GBP"
            },
            "dateSigned": "2019-06-17T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 236-540143"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "2",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "foreignBidsFromEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "6",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}