Award

Ventilation Cleaning

EAST DUNBARTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

21 Dec 2020 at 00:00

PCS Notice - Website Contract Award Notice
Tender

14 Jan 2019 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The East Dunbartonshire Council is seeking a contractor for the "Ventilation Cleaning" project, part of a planned preventative maintenance programme focused on scheduled cleaning services for ventilation systems within council kitchen premises. This procurement process is currently at the award stage, with the contract having been signed on 13th November 2019. The procurement method used is an open procedure, and the total contract value is £62,000. The submission deadline for bids was on 12th February 2019, and all services are required to be delivered within the Kirkintilloch area (G66 1TF).

This tender offers significant opportunities for SMEs and contractors specialising in cleaning and maintenance services, particularly those experienced in servicing institutional or public sector facilities. Companies that can demonstrate competency in managing cleaning contracts for public services are encouraged to participate, especially those that can ensure high standards of health and safety compliance in food preparation environments. The possibility of renewing the contract for an additional year presents further business growth potential for successful bidders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Ventilation Cleaning

Notice Description

As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore the Contracting Authority is seeking to appoint a suitably competent Contractor to deliver this service.

Lot Information

Lot 1

As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore EDC is seeking to appoint a suitably competent Contractor to deliver this service.. This notice is confirmation of the award of a contract only.

Options: The Contracting Authority shall have the option to add additional properties/equipment to the contract as required.

Renewal: The Contracting Authority shall have the option to extend for a further period of 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000569266
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402741
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

39300000 - Miscellaneous equipment

39717100 - Fans

42520000 - Ventilation equipment

50000000 - Repair and maintenance services

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£62,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Dec 20205 years ago
Submission Deadline
12 Feb 2019Expired
Future Notice Date
Not specified
Award Date
13 Nov 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST DUNBARTONSHIRE COUNCIL
Contact Name
Graeme Gamble, Jacqui Campbell
Contact Email
graeme.gamble@eastdunbarton.gov.uk, jacqui.campbell@eastdunbarton.gov.uk
Contact Phone
+44 1415745553, +44 1415745750

Buyer Location

Locality
KIRKINTILLOCH
Postcode
G66 1TJ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond
Local Authority
East Dunbartonshire
Electoral Ward
Kirkintilloch East and North and Twechar
Westminster Constituency
Cumbernauld and Kirkintilloch

Supplier Information

Number of Suppliers
1
Supplier Name

PERFECT SERVICE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000569266-2020-12-21T00:00:00Z",
    "date": "2020-12-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000569266",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TJ"
            },
            "contactPoint": {
                "name": "Graeme Gamble",
                "email": "graeme.gamble@eastdunbarton.gov.uk",
                "telephone": "+44 1415745750",
                "faxNumber": "+44 1415745529",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastdunbarton.gov.uk"
            }
        },
        {
            "id": "org-23",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "broomhill ind est",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TF"
            },
            "contactPoint": {
                "name": "Jacqui Campbell",
                "email": "jacqui.campbell@eastdunbarton.gov.uk",
                "telephone": "+44 1415745553",
                "faxNumber": "+44 1415745529",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastdunbarton.gov.uk"
            }
        },
        {
            "id": "org-97",
            "name": "Perfect Service Solutions Ltd",
            "identifier": {
                "legalName": "Perfect Service Solutions Ltd"
            },
            "address": {
                "streetAddress": "Unit 55 Crest Business Centre, Stirling Enterprise Park",
                "locality": "Stirling",
                "region": "UK",
                "postalCode": "FK7 7RP"
            },
            "contactPoint": {
                "telephone": "+44 1786473840"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-98",
            "name": "Sheriff Principal of Glasgow and Strathkelvin",
            "identifier": {
                "legalName": "Sheriff Principal of Glasgow and Strathkelvin"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Dunbartonshire Council",
        "id": "org-23"
    },
    "tender": {
        "id": "EDC/2018/2465",
        "title": "Ventilation Cleaning",
        "description": "As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore the Contracting Authority is seeking to appoint a suitably competent Contractor to deliver this service.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "42520000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50883000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "39717100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "39300000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 62000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-02-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-02-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN341898",
                "documentType": "contractNotice",
                "title": "Ventilation Cleaning",
                "description": "As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore the Contracting Authority is seeking to appoint a suitably competent Contractor to deliver this service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341898",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN341898-1",
                "title": "EDC's contract conditions for Suppliers. Updated February 2014",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=1",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-25T15:19:16Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341898-2",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=2",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-14T14:16:10Z",
                "format": "application/msword"
            },
            {
                "id": "JAN341898-3",
                "title": "Schedule 1 Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=3",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-03-19T17:05:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-4",
                "title": "Schedule 2 Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=4",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-02-07T11:59:19Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN341898-5",
                "title": "Annex B Technical Quality Questions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=5",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-14T14:16:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-6",
                "title": "Annex C Forms of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=6",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-14T14:16:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-7",
                "title": "Annex D Financial Vetting Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=7",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-25T14:06:33Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN341898-8",
                "title": "Privacy Notice",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=8",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-14T14:16:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-9",
                "title": "Privacy Notice for Subcontractors",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=9",
                "datePublished": "2019-01-14T14:16:10Z",
                "dateModified": "2019-01-14T14:16:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-10",
                "title": "Updated Annex D Financial Vetting Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=10",
                "datePublished": "2019-01-25T14:06:33Z",
                "dateModified": "2019-01-25T14:06:33Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN341898-11",
                "title": "EDC's contract conditions for Goods and Services.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=11",
                "datePublished": "2019-01-25T15:19:16Z",
                "dateModified": "2019-01-25T15:19:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-12",
                "title": "Details of the proposed site visits.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=12",
                "datePublished": "2019-01-25T17:31:26Z",
                "dateModified": "2019-01-25T17:31:26Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN341898-13",
                "title": "Schedule 2 Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=13",
                "datePublished": "2019-02-07T11:59:19Z",
                "dateModified": "2019-03-19T17:06:26Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN341898-14",
                "title": "Ventilation Plan",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=14",
                "datePublished": "2019-02-28T16:18:24Z",
                "dateModified": "2019-02-28T16:18:24Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341898-15",
                "title": "Ventilation Drawings",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=15",
                "datePublished": "2019-02-28T16:37:53Z",
                "dateModified": "2019-02-28T16:37:53Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341898-16",
                "title": "Schedule 1 Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=16",
                "datePublished": "2019-03-19T17:05:15Z",
                "dateModified": "2019-03-19T17:05:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341898-17",
                "title": "Schedule 2 Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341898&idx=17",
                "datePublished": "2019-03-19T17:06:26Z",
                "dateModified": "2019-03-19T17:06:26Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC402741",
                "documentType": "awardNotice",
                "title": "Ventilation Cleaning",
                "description": "As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore the Contracting Authority is seeking to appoint a suitably competent Contractor to deliver this service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402741",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "As part of the Councils' planned preventative maintenance programme there is a requirement for the provision of a scheduled cleaning service for ventilation systems mainly within council kitchen premises, and therefore EDC is seeking to appoint a suitably competent Contractor to deliver this service.. This notice is confirmation of the award of a contract only.",
                "status": "complete",
                "options": {
                    "description": "The Contracting Authority shall have the option to add additional properties/equipment to the contract as required."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contracting Authority shall have the option to extend for a further period of 12 months."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-02-12T12:00:00Z",
            "address": {
                "streetAddress": "Southbank Marina, 12 Strathkelvin Place, Kirkintilloch"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As detailed within the tender documents."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "coveredBy": [
            "GPA"
        ]
    },
    "language": "EN",
    "description": "This notice is in respect of a previously awarded contract only. (SC Ref:639832)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569266"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569266"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "EDC/2018/2465",
            "suppliers": [
                {
                    "id": "org-97",
                    "name": "Perfect Service Solutions Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EDC/2018/2465",
            "awardID": "EDC/2018/2465",
            "status": "active",
            "dateSigned": "2019-11-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "303",
                "measure": "lowestValidBidValue",
                "value": 10985
            },
            {
                "id": "304",
                "measure": "highestValidBidValue",
                "value": 36270
            },
            {
                "id": "305",
                "measure": "bids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "306",
                "measure": "smeBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "307",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "308",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "309",
                "measure": "electronicBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "310",
                "measure": "lowestValidBidValue",
                "value": 10985,
                "relatedLot": "1"
            },
            {
                "id": "311",
                "measure": "highestValidBidValue",
                "value": 36270,
                "relatedLot": "1"
            }
        ]
    }
}