Award

Ayrshire College Finance System Support and Maintenance

AYRSHIRE COLLEGE

This public procurement record has 2 releases in its history.

Summary of the contracting process

Ayrshire College, located in Kilmarnock, UK, has completed the procurement process for the "Ayrshire College Finance System Support and Maintenance" contract. This procurement, classified under services in the education sector, was initiated through a limited method without prior publication of a call for competition. The total value of the contract is GBP 82,902, covering a period of three years, starting on 1st April 2019. The award was made to Advanced Business Solutions Limited, a large-scale supplier, on 3rd December 2018, and the standstill period concluded on 18th March 2019.

This tender presents an opportunity for businesses specialising in finance system support and maintenance, specifically those familiar with proprietary software solutions. Companies interested in expanding their operations in the education sector, particularly those equipped to provide ongoing maintenance and support for financial systems, could find this contract relevant. The exclusivity of Advanced Business Solutions Limited in delivering services related to Ayrshire College’s finance system indicates a potential gap that other service providers might explore, especially if they can offer innovative solutions or bespoke services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Ayrshire College Finance System Support and Maintenance

Notice Description

This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.

Lot Information

Lot 1

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the the provision of support and maintenance services for Open Accounts Finance System including the installation of the e-Biz module. This service has a total cost of GBP 82,902 for 3 years. The contract start date is 1st April 2019. Ayrshire College holds a perpetual licence to access and use Open Accounts and associated software with Advance Business Solutions Ltd. Advanced Business Solutions Ltd owns and has exclusive rights in respect of all intellectual property rights in the College's current finance system and Advanced Business Solutions Ltd is, therefore, the only provider able to meet the College's need for continued support and maintenance of the finance system, Open Accounts.

Procurement Information

The services can only be provided by a particular provider for reasons that are technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the services originally provided by the supplier. Due to the high costs of a new finance system and budget constraints, business continuity can only be maintained with Advanced Business Solutions Ltd.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000569445
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349299
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72253200 - Systems support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£82,902 Under £100K

Notice Dates

Publication Date
22 Mar 20196 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Dec 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
AYRSHIRE COLLEGE
Contact Name
Kath Harper
Contact Email
kathleen.harper@ayrshire.ac.uk
Contact Phone
+44 1563523501

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM9 Southern Scotland

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

ADVANCED BUSINESS SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347826
    Ayrshire College Finance System Support and Maintenance - This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349299
    Ayrshire College Finance System Support and Maintenance - This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000569445-2019-03-22T00:00:00Z",
    "date": "2019-03-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000569445",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Main Campus, Hill Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3HY"
            },
            "contactPoint": {
                "name": "Kath Harper",
                "email": "kathleen.harper@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www1.ayrshire.ac.uk/"
            }
        },
        {
            "id": "org-7",
            "name": "Advanced Business Solutions Limited",
            "identifier": {
                "legalName": "Advanced Business Solutions Limited"
            },
            "address": {
                "streetAddress": "Ditton Park, Riding Court Road",
                "locality": "Datchet",
                "region": "UK",
                "postalCode": "SL3 9LL"
            },
            "contactPoint": {
                "telephone": "+44 8451606162"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-1",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Main Campus, Hill Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3HY"
            },
            "contactPoint": {
                "name": "Kath Harper",
                "email": "kathleen.harper@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www1.ayrshire.ac.uk/"
            }
        },
        {
            "id": "org-2",
            "name": "Advanced Business Solutions Limited",
            "identifier": {
                "legalName": "Advanced Business Solutions Limited"
            },
            "address": {
                "streetAddress": "Ditton Park, Riding Court Road",
                "locality": "Datchet",
                "region": "UK",
                "postalCode": "SL3 9LL"
            },
            "contactPoint": {
                "telephone": "+44 8451606162"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Ayrshire College",
        "id": "org-1"
    },
    "tender": {
        "id": "SSJJT020718",
        "title": "Ayrshire College Finance System Support and Maintenance",
        "description": "This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72253200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM9"
                    },
                    {
                        "region": "UKM9"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "The services can only be provided by a particular provider for reasons that are technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the services originally provided by the supplier. Due to the high costs of a new finance system and budget constraints, business continuity can only be maintained with Advanced Business Solutions Ltd.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR347826",
                "documentType": "awardNotice",
                "title": "Ayrshire College Finance System Support and Maintenance",
                "description": "This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347826",
                "format": "text/html"
            },
            {
                "id": "MAR349299",
                "documentType": "awardNotice",
                "title": "Ayrshire College Finance System Support and Maintenance",
                "description": "This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for Open Accounts Finance System and all implemented modules for 3 years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349299",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the the provision of support and maintenance services for Open Accounts Finance System including the installation of the e-Biz module. This service has a total cost of GBP 82,902 for 3 years. The contract start date is 1st April 2019. Ayrshire College holds a perpetual licence to access and use Open Accounts and associated software with Advance Business Solutions Ltd. Advanced Business Solutions Ltd owns and has exclusive rights in respect of all intellectual property rights in the College's current finance system and Advanced Business Solutions Ltd is, therefore, the only provider able to meet the College's need for continued support and maintenance of the finance system, Open Accounts.",
                "status": "complete",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality"
                        },
                        {
                            "name": "Cost"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                }
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72253200",
            "scheme": "CPV"
        },
        "reviewDetails": "The stansdstill period ends at midnight at the end of the 10th day after the date this notice was sent. The standstill period will end at midnight on 18 March 2019.",
        "legalBasis": {
            "id": "32014L0023",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "2018-PS-SSJ020718",
            "suppliers": [
                {
                    "id": "org-7",
                    "name": "Advanced Business Solutions Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "SSJJT020718-1",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "Advanced Business Solutions Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "2018-PS-SSJ020718",
            "awardID": "2018-PS-SSJ020718",
            "status": "active",
            "value": {
                "amount": 82902,
                "currency": "GBP"
            },
            "dateSigned": "2018-12-03T00:00:00Z"
        },
        {
            "id": "SSJJT020718-1",
            "awardID": "SSJJT020718-1",
            "status": "active",
            "value": {
                "amount": 82902,
                "currency": "GBP"
            },
            "dateSigned": "2018-12-03T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "Contract ref 2018-PS-SSJ020718 (SC Ref:578326)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569445"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569445"
        }
    ],
    "noticetype": "OJEU - F25 - Concession Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 050-116276"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}