Award

Third Party Operator to run Musselburgh Race Course

EAST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Award

10 Aug 2020 at 00:00

Tender

28 Jan 2019 at 00:00

Summary of the contracting process

East Lothian Council is seeking a Third Party Operator to manage Musselburgh Race Course, with the procurement process classified under the services category, primarily in the leisure industry. The selection is currently in the Tender stage, and proposals were due by 4 March 2019. This contract, now complete, was awarded on 23 June 2020, and it is significant for the Haddington, East Lothian region.

This contract presents a valuable opportunity for businesses specialising in leisure services, particularly those with experience in racecourse management or related activities. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, as the East Lothian Council aims to enhance local supplier access to public contracts. Successful bidders will be expected to contribute to community benefits and demonstrate robust financial standing and management expertise, ensuring the sustained success of Musselburgh Race Course.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Third Party Operator to run Musselburgh Race Course

Notice Description

Award of a 3rd Party Operator to run Musselburgh Race Course.

Lot Information

Lot 1

East Lothian Council wish to appoint a single provider to operate the Musselburgh Racecourse and to secure the future of horseracing at Musselburgh. The new operator will be expected to ensure the continued success of the racecourse and build on the successful reputation which has been developed at Musselburgh over the last 30 years both within horseracing and the local community.

Renewal: The contract may be extended so that the total contract period under this award is 20 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000571361
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392412
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services


CPV Codes

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1

Notice Dates

Publication Date
10 Aug 20205 years ago
Submission Deadline
4 Mar 2019Expired
Future Notice Date
Not specified
Award Date
23 Jun 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Either after the initial 10 year period, or ultimately after 20 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Carlo Grilli
Contact Email
procurement@eastlothian.gov.uk
Contact Phone
+44 1620827770, +44 1620827827

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

CHESTER RACE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000571361-2020-08-10T00:00:00Z",
    "date": "2020-08-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000571361",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-5",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Carlo Grilli",
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827770",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-150",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-151",
            "name": "Chester Race Company",
            "identifier": {
                "legalName": "Chester Race Company"
            },
            "address": {
                "streetAddress": "The Racecourse",
                "locality": "Chester",
                "region": "UKD",
                "postalCode": "CH1 2LY"
            },
            "contactPoint": {
                "telephone": "+44 7808041169"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-3",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Lothian Council",
        "id": "org-150"
    },
    "tender": {
        "id": "ELC-19-1931",
        "title": "Third Party Operator to run Musselburgh Race Course",
        "description": "Award of a 3rd Party Operator to run Musselburgh Race Course.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "92610000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Musselburgh Race Course"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-03-04T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN343650",
                "documentType": "contractNotice",
                "title": "Third Party Operator to run Musselburgh Race Course",
                "description": "East Lothian Council is looking for a 3rd Party Operator to run Musselburgh Race Course.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343650",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN343650-1",
                "title": "Financial Spreadsheet",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343650&idx=1",
                "datePublished": "2019-01-30T16:41:59Z",
                "dateModified": "2019-01-30T16:41:59Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN343650-2",
                "title": "The ITPN, which tenderers who have passed the initial Selection Process will be required to complete",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343650&idx=2",
                "datePublished": "2019-01-31T12:41:17Z",
                "dateModified": "2019-01-31T12:41:17Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN343650-3",
                "title": "Financial Accounts for Musselburgh Race Course for the past 3 years",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343650&idx=3",
                "datePublished": "2019-02-15T16:46:03Z",
                "dateModified": "2019-02-15T16:46:03Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN343650-4",
                "title": "Financial Accounts 2016/7",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343650&idx=4",
                "datePublished": "2019-02-15T16:46:56Z",
                "dateModified": "2019-02-15T16:46:56Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN343650-5",
                "title": "Financial Accounts 2017/8",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343650&idx=5",
                "datePublished": "2019-02-15T16:47:37Z",
                "dateModified": "2019-02-15T16:47:37Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG392412",
                "documentType": "awardNotice",
                "title": "Third Party Operator to run Musselburgh Race Course",
                "description": "Award of a 3rd Party Operator to run Musselburgh Race Course.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392412",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "East Lothian Council wish to appoint a single provider to operate the Musselburgh Racecourse and to secure the future of horseracing at Musselburgh. The new operator will be expected to ensure the continued success of the racecourse and build on the successful reputation which has been developed at Musselburgh over the last 30 years both within horseracing and the local community.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Managemetnt & Technical Expertise",
                            "description": "15"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may be extended so that the total contract period under this award is 20 years."
                }
            }
        ],
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2019-03-12T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders are required to provide evidence of their financial standing. Bidders should provide one of the following: a. A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end; or b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c); or (c) if you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. The financial information will be evaluated using East Lothian Council's financial health evaluation flowchart.",
                    "minimum": "Financial Standing requirement: (i) the ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. East Lothian Council may also request a parent company guarantee where this is appropriate."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "92610000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Either after the initial 10 year period, or ultimately after 20 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:623067)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571361"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571361"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ELC-19-1931",
            "suppliers": [
                {
                    "id": "org-151",
                    "name": "Chester Race Company"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ELC-19-1931",
            "awardID": "ELC-19-1931",
            "status": "active",
            "value": {
                "amount": 1,
                "currency": "GBP"
            },
            "dateSigned": "2020-06-23T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 022-048056"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "302",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "303",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "304",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "305",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "306",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}