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01684 Provision of Retail Goods to the SPS

Scottish Prison Service

This public procurement record has 2 releases in its history.

Award

02 Oct 2020 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Feb 2019 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Prison Service is seeking suppliers for the “Provision of Retail Goods to the SPS,” with an emphasis on a range of retail products for use in their establishments across Scotland. The procurement process is currently at the award stage following a selective tender method, specifically a restricted procedure. The contract is valued at approximately £28.35 million and is active, resulting from a prior tender process initiated in early 2019, which closed for submissions on 19 March 2019. The delivery of goods is expected to occur weekly across all operational SPS sites, necessitating compliance with strict security protocols.

This tender provides a significant opportunity for businesses, particularly those specialising in the supply of retail goods such as confectionery, toiletries, and related products. Companies that can demonstrate strong logistical capabilities and proficiency in adhering to regulatory requirements would be well-positioned to compete. Given the total involved and the regularity of supply, small to medium enterprises (SMEs) with experience in public sector contracts may find a beneficial fit in this procurement process, along with larger firms looking to expand their service offerings in the government sector.

How relevant is this notice?

Notice Information

Notice Title

01684 Provision of Retail Goods to the SPS

Notice Description

SPS establishments currently provide a canteen facility for those in our care. From this they are able to buy a range of retail goods (circa. 600 products). Retail goods range from confectionary and snacks to toiletries and vaping/e-cigarette products. This contract is due to expire and SPS requires this service provision to be continued.

Lot Information

Lot 1

The purpose of this procurement exercise is to award a contract for the provision of retail goods to the Scottish Prison Service (SPS). This will be the 2nd generation of this contract which provides the 13 SPS establishments (which are located across Scotland) with one delivery of Goods per week. The delivery requirements have varying demand patterns. There are in the region of circa 8000 individuals who have access to purchase any of the 600 products on the canteen list. The successful bidder will be expected to 1) maintain adequate stock levels to meet fluctuating demand; and 2) maintain the current level of service delivery as a minimum. All products shall be obtained from countries approved by the EU for the supply of such products. Each establishment has strict security protocols that require to be adhered to and there are a range of prohibited items that are not allowed to be brought into prison premises. The procurement will follow the Restricted procedure. Following publication of the Contract Notice, a European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Following the evaluation of the ESPD, bidders will be provided with an Invitation to Tender (ITT). Tender responses will then be evaluated by the SPS.

Renewal: The contract will have the option to extend up to a further 36 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000573535
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396273
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

Notice Value(s)

Tender Value
£28,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£28,352,500 £10M-£100M

Notice Dates

Publication Date
2 Oct 20205 years ago
Submission Deadline
19 Mar 2019Expired
Future Notice Date
Not specified
Award Date
17 Jun 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
At the end of any extension period which could be up until 84 months after the service go live date.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

JW Filshill International Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345541
    01684 Provision of Retail Goods to the SPS - SPS establishments currently provide a canteen facility for those in our care. From this they are able to buy a range of retail goods (circa. 600 products). Retail goods range from confectionary and snacks to toiletries and vaping/e-cigarette products. This contract is due to expire and SPS requires this service provision to be continued.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396273
    01684 Provision of Retail Goods to the SPS - SPS establishments currently provide a canteen facility for those in our care. From this they are able to buy a range of retail goods (circa. 600 products). Retail goods range from confectionary and snacks to toiletries and vaping/e-cigarette products. This contract is due to expire and SPS requires this service provision to be continued.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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