Award

Accommodation Software

HERIOT WATT UNIVERSITY

This public procurement record has 1 release in its history.

Award

28 Feb 2019 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The procurement process is initiated by Heriot-Watt University, seeking Accommodation Software Licenses for its Edinburgh campus. This limited procurement method was executed as an award procedure without prior publication of a call for competition, necessitated by the integration requirements with existing technology across all university campuses. The contract was signed on 28 February 2019, with a total value of £326,800. The procurement is categorized under goods within the education sector, and corresponds to classification code 48000000 in the CPV standard.

This tender presents opportunities for growth primarily for software development and solutions companies specialising in educational platforms and accommodation management systems. Businesses that can demonstrate compatibility with existing university technologies and offer integration services would be particularly well-suited to compete. Given that the awarded contract has been signed with Kinetic Solutions, there may be future opportunities for follow-on contracts or related services, making it beneficial for businesses in this sector to stay engaged with the university's ongoing requirements.

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Notice Information

Notice Title

Accommodation Software

Notice Description

Accommodation Software Licenses for its Edinburgh Campus.

Procurement Information

Heriot-Watt University has a requirement for Accommodation Software for its UK campus. The University is currently in contract with Kinetic Solutions for Accommodation Software at the HWU Malaysia campus. The required Accommodation Software must be integrated with our existing technology and is to be used globally across all of the University's campuses. Therefore, in this instance, it was concluded by the University that it was acceptable to award this extension of the current agreement without prior publication of a call for competition in the Official Journal of the European Union, under Regulation 33(4)(b). The justification is that it is impractical to re-tender this requirement as there would be incompatibility and disproportionate technical and administrative difficulties. Please Note: The date included in is notice refers to the date for the publication of this Voluntary Ex Ante Transparency Notice only. The University will incorporate a standstill period at the point information on the award of the contract is communicated to suppliers by means of this VEAT notice. The Standstill period will be for a period of 10 calendar days.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000575667
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347053
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£326,800 £100K-£500K

Notice Dates

Publication Date
28 Feb 20196 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Feb 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERIOT WATT UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@hw.ac.uk
Contact Phone
+44 1314514446

Buyer Location

Locality
RICCARTON, EDINBURGH
Postcode
EH14 4AP
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

KINETIC SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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