Award

Electoral Management System for the Renfrewshire Valuation Joint Board

RENFREWSHIRE COUNCIL

This public procurement record has 1 release in its history.

Summary of the contracting process

Renfrewshire Council has successfully concluded a public procurement process for an Electoral Management System on behalf of the Renfrewshire Valuation Joint Board. This tender, titled "Electoral Management System for the Renfrewshire Valuation Joint Board", falls under the services category and is part of the local authority industry. The contract was awarded on 19th February 2019, with the project being completed by that date. The procurement method used was an open procedure, facilitating wide access to potential suppliers. The procurement specifically targets the Renfrewshire area in the UK, aiming to appoint a qualified service provider capable of managing electoral information for approximately 268,000 constituents.

This procurement presents significant opportunities for businesses specialising in electoral management software and services, particularly those with experience in public sector contracts. Companies that are small to medium-sized enterprises (SMEs) may find themselves especially well-suited to meet the requirements set forth by the Renfrewshire Council, given their emphasis on tailored services and user support. The defined need for comprehensive functionalities, including electoral registration management and elections management, allows for innovation and responsiveness from suppliers eager to expand their market presence within local government contracts.

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Notice Title

Electoral Management System for the Renfrewshire Valuation Joint Board

Notice Description

Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.

Lot Information

Lot 1

Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS. The Electoral Management System is required to include the following: * Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; * Elections management for multiple, single, combined or overlapped elections including management of the absent voter's process * Document image (DIP) enabled * Microsoft word interface * The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. * The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. * Capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) for the Individual Electoral Registration (IER), * Comprehensive user training on site, user manuals and system support. * The availability of a restricted functionality version of the Electoral Register, preferably with an intranet-based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000577996
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products


CPV Codes

22821000 - Electoral forms

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£98,500 Under £100K

Notice Dates

Publication Date
20 Mar 20196 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Feb 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Additional Buyers

RENFREWSHIRE VALUATION JOINT BOARD

Contact Name
Gillian Gordon, Shona Carlton
Contact Email
gillian.gordon@renfrewshire.gov.uk, shona.carlton@renfrewshire-vjb.gov.uk
Contact Phone
+44 1416185905, +44 1416187043

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley Northeast and Ralston
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899
    Electoral Management System for the Renfrewshire Valuation Joint Board - Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.

Open Contracting Data Standard (OCDS)

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