Notice Information
Notice Title
Electoral Management System for the Renfrewshire Valuation Joint Board
Notice Description
Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.
Lot Information
Lot 1
Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS. The Electoral Management System is required to include the following: * Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; * Elections management for multiple, single, combined or overlapped elections including management of the absent voter's process * Document image (DIP) enabled * Microsoft word interface * The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. * The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. * Capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) for the Individual Electoral Registration (IER), * Comprehensive user training on site, user manuals and system support. * The availability of a restricted functionality version of the Electoral Register, preferably with an intranet-based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000577996
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
-
- CPV Codes
22821000 - Electoral forms
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £98,500 Under £100K
Notice Dates
- Publication Date
- 20 Mar 20196 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 Feb 20197 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- RENFREWSHIRE COUNCIL
- Additional Buyers
- Contact Name
- Gillian Gordon, Shona Carlton
- Contact Email
- gillian.gordon@renfrewshire.gov.uk, shona.carlton@renfrewshire-vjb.gov.uk
- Contact Phone
- +44 1416185905, +44 1416187043
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1JB
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley Northeast and Ralston
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899
Electoral Management System for the Renfrewshire Valuation Joint Board - Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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