The Provision of Legal Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000578542-2019-06-27T00:00:00Z",
    "date": "2019-06-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000578542",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-40",
            "name": "City of Glasgow College",
            "identifier": {
                "legalName": "City of Glasgow College"
            },
            "address": {
                "streetAddress": "190 Cathedral Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0RF"
            },
            "contactPoint": {
                "email": "sarah.brogan@cityofglasgowcollege.ac.uk",
                "telephone": "+44 1413755188",
                "url": "http://www.publictenderscotland.publiccontractscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.cityofglasgowcollege.ac.uk/"
            }
        },
        {
            "id": "org-18",
            "name": "City of Glasgow College",
            "identifier": {
                "legalName": "City of Glasgow College"
            },
            "address": {
                "streetAddress": "190 Cathedral Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0RF"
            },
            "contactPoint": {
                "email": "sarah.brogan@cityofglasgowcollege.ac.uk",
                "telephone": "+44 1413755188",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.cityofglasgowcollege.ac.uk/"
            }
        },
        {
            "id": "org-19",
            "name": "Thorntons Law LLP",
            "identifier": {
                "legalName": "Thorntons Law LLP"
            },
            "address": {
                "streetAddress": "Whitehall House, 33 Yeaman Shore",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 4BJ"
            },
            "contactPoint": {
                "telephone": "+44 1382229111",
                "faxNumber": "+44 1382202288"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "City of Glasgow College",
        "id": "org-18"
    },
    "tender": {
        "id": "CS/CoGC/19/001",
        "title": "The Provision of Legal Services",
        "description": "City of Glasgow College is seeking to engage the services of a suitably experienced, full service-law firm to provide all external legal support.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79111000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79100000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79140000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79110000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "City of Glasgow College, 190 Cathedral St, Glasgow G4 0RF"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictenderscotland.publiccontractscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-04-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-04-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR349394",
                "documentType": "contractNotice",
                "title": "CS/CoGC/19/001 - The Provision of Legal Services",
                "description": "City of Glasgow College is seeking to engage the services of a suitably experienced, full service-law firm to provide all external legal support.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349394",
                "format": "text/html"
            },
            {
                "id": "JUN358607",
                "documentType": "awardNotice",
                "title": "The Provision of Legal Services",
                "description": "City of Glasgow College is seeking to engage the services of a suitably experienced, full service-law firm to provide all external legal support.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN358607",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "City of Glasgow College is seeking to engage the services of a suitably experienced, full service-law firm to provide all external legal support. These areas, although not exhaustive, include: Corporate - Public Sector Procurement - Contracts - Debt Collection - Civil litigation - Judicial Review - Governance - Statutory functions and powers - Student support and regulatory matters - Education - Data Protection and Freedom of Information - Constitutional and parliamentary matters - Strategic partnering and joint ventures - Shared Services - Banking, finance and insurance - Company formation - Corporate finance - Tax - Academic research (including grants) & research originated knowledge transfer - Competition law - Anti-Slavery - Intellectual Property - Advice in relation to international travel and in country laws Charity - Charity Law - Fundraising and sponsorship - Charity corporate governance - Vires People / HR Matters - Employment dispute resolution including tribunals - Employee relations - Employment contracts - Policy and procedures - Immigration - Equality and diversity - Organisational change - Health and safety - TUPE - Pensions - Data protection - Fair Working Practices",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "With option to extend for up to 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2019-04-12T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The bidder should be registered with the following register: Law Society of Scotland"
                },
                {
                    "type": "economic",
                    "description": "Please refer to Part 4 B Economic and Financial Standing of the ESPD The College will use the following ratios to evaluate a bidder's financial status. Bidders must confirm within their response to the relevant question within the 'Qualification envelope' that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is. The 3 ratios to be evaluated are: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater that or equal to 'one' then it is a pass for this ratio; Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Where 2 out of the 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes 'marginal'? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cash-flow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by 'one off costs' and / or 'one off accounting treatments'? Do the bidder's auditors (where applicable) consider it to be a 'going concern'? Do Keynote (where applicable) consider the bidder to be a 'going concern'? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The College will obtain an Equifax Report or similar financial verification systems to validate the information provided. Please refer to Part 4 B Bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Professional Liability Insurance = 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "79100000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2022"
        }
    },
    "language": "EN",
    "description": "Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Declarations and Certificates: In an open tendering procedure prior to any award being made the successful bidder must provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Questionnaire. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. Appendix A - FORM OF TENDER Appendix B - FREEDOM OF INFORMATION (if applicable) Appendix C - SUPPLY CHAIN CODE OF CONDUCT In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the College following the conclusion of the evaluation of the Qualification, Technical and Commercial Questionnaires and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13208. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:588151)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000578542"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000578542"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CS/CoGC/19/001",
            "suppliers": [
                {
                    "id": "org-19",
                    "name": "Thorntons Law LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CS/CoGC/19/001",
            "awardID": "CS/CoGC/19/001",
            "status": "active",
            "value": {
                "amount": 140000,
                "currency": "GBP"
            },
            "dateSigned": "2019-06-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "33",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}