Award

NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit

NHS LOTHIAN

This public procurement record has 3 releases in its history.

Award

06 Feb 2020 at 00:00

TenderUpdate

08 May 2019 at 00:00

Tender

03 Apr 2019 at 00:00

Summary of the contracting process

The NHS Lothian, a central purchasing body located at the Royal Edinburgh Hospital in Edinburgh, is conducting a tender for the provision of a Superficial X-Ray Therapy Unit as part of its Radiotherapy Capital Equipment Replacement Programme. This procurement falls within the health industry category and is currently in the award stage, with the contract having been signed on 14th January 2020 for a value of £243,793. The project involves a turnkey implementation and aims to replace radiotherapy equipment at the Edinburgh Cancer Centre, Western General Hospital. The procurement method used for this contract was the open procedure, facilitating a transparent and competitive selection of suppliers.

This tender presents significant growth opportunities for businesses specialising in medical equipment, particularly those with capabilities in supplying radiotherapy products and related services. Companies with experience in turnkey projects and a proven track record in the healthcare sector would be well-suited to compete for this contract. Additionally, suppliers that can demonstrate compliance with stringent quality management and technical requirements, as outlined in the tender documents, are likely to be favoured in the selection process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit

Notice Description

Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award was to be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services.

Lot Information

Lot 1

Radiotherapy equipment installed at the Edinburgh Cancer Centre, located at the Western General Hospital (the 'ECC') within Lothian Health Board would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award would be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services. The successful Contractor would solely be responsible for effecting any subcontracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000579568
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380037
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products


CPV Codes

33111000 - X-ray devices

33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices

33151000 - Radiotherapy devices and supplies

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£243,793 £100K-£500K

Notice Dates

Publication Date
6 Feb 20206 years ago
Submission Deadline
10 May 2019Expired
Future Notice Date
Not specified
Award Date
14 Jan 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS LOTHIAN
Contact Name
Alan Summers
Contact Email
alan.summers@nhs.net, maxwell.muir@nhslothian.scot.nhs.uk
Contact Phone
+44 1312756511, +44 1314656742, +44 1315376742

Buyer Location

Locality
EDINBURGH
Postcode
EH10 5HF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Morningside
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

XSTRAHL

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350587
    NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit - Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, will reach the end of its recommended life-expectancy and is due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement includes the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products will be undertaken by the Contractor on a 'turnkey' basis. It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Boards. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380037
    NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit - Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award was to be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000579568-2020-02-06T00:00:00Z",
    "date": "2020-02-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000579568",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "NHS Lothian",
            "identifier": {
                "legalName": "NHS Lothian"
            },
            "address": {
                "streetAddress": "Estates Contracts The Cottage Royal Edinburgh Hospital Morningside Place Edinburgh",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH10 5HF"
            },
            "contactPoint": {
                "email": "maxwell.muir@nhslothian.scot.nhs.uk",
                "telephone": "+44 1314656742",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhslothian.scot.nhs.uk/"
            }
        },
        {
            "id": "org-64",
            "name": "NHS National Services Scotland",
            "identifier": {
                "legalName": "NHS National Services Scotland"
            },
            "address": {
                "streetAddress": "Gyle Square, 1 South Gyle Crescent",
                "locality": "Edinburgh",
                "postalCode": "Eh12 9EB"
            },
            "contactPoint": {
                "email": "paul.hornby@nhs.net",
                "telephone": "+44 1698794540",
                "url": "http://www.nhslothian.scot.nhs.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-16",
            "name": "NHS Lothian",
            "identifier": {
                "legalName": "NHS Lothian"
            },
            "address": {
                "streetAddress": "Procurement Headquarters, Lothian Health Board Waverley Gate 2-4 Waterloo Place",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 3EG"
            },
            "contactPoint": {
                "name": "Alan Summers",
                "email": "alan.summers@nhs.net",
                "telephone": "+44 1312756511",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhslothian.scot.nhs.uk/"
            }
        },
        {
            "id": "org-168",
            "name": "NHS Lothian",
            "identifier": {
                "legalName": "NHS Lothian"
            },
            "address": {
                "streetAddress": "The Cottage, Royal Edinburgh Hospital, Morningside",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH10 5HF"
            },
            "contactPoint": {
                "email": "maxwell.muir@nhslothian.scot.nhs.uk",
                "telephone": "+44 1315376742",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhslothian.scot.nhs.uk/"
            }
        },
        {
            "id": "org-191",
            "name": "Xstrahl Limited",
            "identifier": {
                "legalName": "Xstrahl Limited"
            },
            "address": {
                "streetAddress": "Building 3, The Coliseum, Riverside Way",
                "locality": "Camberley",
                "region": "UKJ2",
                "postalCode": "GU15 3YX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://www.xstrahl.com"
            }
        },
        {
            "id": "org-19",
            "name": "Sheriff Court House",
            "identifier": {
                "legalName": "Sheriff Court House"
            },
            "address": {
                "streetAddress": "27 Chambers Stree",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Lothian",
        "id": "org-168"
    },
    "tender": {
        "id": "SLC818/2019",
        "title": "NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit",
        "description": "Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award was to be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "33151000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "33111000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Edinburgh Cancer Centre, Western General Hospital, Edinburgh."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html",
        "tenderPeriod": {
            "endDate": "2019-05-10T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-05-10T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR350587",
                "documentType": "contractNotice",
                "title": "NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit",
                "description": "Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, will reach the end of its recommended life-expectancy and is due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement includes the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products will be undertaken by the Contractor on a 'turnkey' basis. It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Boards. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350587",
                "format": "text/html"
            },
            {
                "id": "FEB380037",
                "documentType": "awardNotice",
                "title": "NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit",
                "description": "Radiotherapy equipment installed at the Edinburgh Cancer Centre, Western General Hospital, Edinburgh, would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's RadiotherapyCapital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award was to be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380037",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Radiotherapy equipment installed at the Edinburgh Cancer Centre, located at the Western General Hospital (the 'ECC') within Lothian Health Board would reach the end of its recommended life-expectancy and was due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: 1 x Superficial X-Ray Therapy Unit. The implementation of the Products would be undertaken by the Contractor on a 'turnkey' basis. It was intended that an award would be made to one successful Contractor who would act in the role of Prime Contractor for supply of all Products and associated services to the Board. This meant that the successful Contractor would assume full responsibility for supply of all Products and associated services. The successful Contractor would solely be responsible for effecting any subcontracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "NHS Requirement (Technical & Warranty)",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2019-05-10T12:00:00Z",
            "address": {
                "streetAddress": "NHS NSS, Gyle Square, 1 South Gyle Crescent, Edinburgh EH12 9EB"
            }
        },
        "contractTerms": {
            "hasElectronicOrdering": true
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015."
                },
                {
                    "type": "economic",
                    "minimum": "The following list provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within the ITT_29222 NHS Lothian Radiotherapy Superficial X-Ray Therapy Unit. 4B.1.1 Contractors will be required to have a minimum \"general\" yearly turnover of GBP 400 000 for the last 3 years. 4B.2.1 Contractors will be required to have a minimum yearly turnover of GBP 400 000 for the last 3 years in the business area covered by the contract. 4B.5.1 / 4B.5.2 It is a requirement of this contract that contractors hold, or can commit to obtain prior to the commencement of any subsequently Awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP 5 000 000. Public Liability Insurance = GBP 10 000 000. Product Liability Insurance = GBP 5 000 000."
                },
                {
                    "type": "technical",
                    "minimum": "The following sections within the ESPD must be completed. All tendered services and products must fully comply with the NHS Requirement in the tender documents. 4C.1.2 Contractors will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice. 4C.2 Contractors will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. 4C.8.1 Contractors will be required to confirm their average annual manpower for the last 3 years. 4C.8.2 Contractors will be required to confirm their number of managerial staff for the last 3 years. 4C.10 Contractors will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4C.12 If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE marked. Evidence should be in the form of certification issued by a notified body. 4D.1 Quality Management Procedures 1. The contractor must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The contractor must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the contractor has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the contractor's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The contractor must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the contractor's organisation. They must set out how the contractor's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. d. Documented arrangements for providing the contractor's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records. e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The contractor's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance f. Documented arrangements for ensuring that the contractors apply quality management measures that are appropriate to the work for which they are being engaged. g. A documented process demonstrating how the contractor deals with complaints. The contractor must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "33150000",
            "scheme": "CPV"
        },
        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-24",
                "description": "The Tender Return Deadline has been extended by two weeks until Friday 24th May 2019 to allow information garnered from a Site Visit to be incorporated into Tender submission documents.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2019-05-10T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-05-24T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2019-05-10T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-05-24T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "(SC Ref:611505)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579568"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579568"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000579568"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "SLC818/2019",
            "suppliers": [
                {
                    "id": "org-191",
                    "name": "Xstrahl Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SLC818/2019",
            "awardID": "SLC818/2019",
            "status": "active",
            "value": {
                "amount": 243793,
                "currency": "GBP"
            },
            "dateSigned": "2020-01-14T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 069-161756"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "392",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "393",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "394",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "395",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "396",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}