Planning

Archive Digitisation and Digital Access Concession

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 1 release in its history.

Planning

17 May 2019 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council is initiating a procurement process titled "Archive Digitisation and Digital Access Concession". This tender falls under the services industry category and is based in Edinburgh, UK. Currently in the planning stage, the council aims to digitise and provide online access to its archive collections, with notes of interest requested by 24th May 2019. Following this, further notices may be released, with the future tender date set for 24th May 2019.

This procurement opportunity presents significant potential for businesses in digital archiving, IT infrastructure, and web development. Companies that specialise in archive digitisation and online access solutions, especially those capable of providing a chargeable web-based service, would find this tender particularly relevant. As the Council seeks to enhance its online presence and meet user expectations for access to archival information, interested providers are encouraged to register their interest to explore potential collaboration.

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Notice Information

Notice Title

Archive Digitisation and Digital Access Concession

Notice Description

The Edinburgh City Archives (ECA) requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model.

Lot Information

Lot 1

The Edinburgh City Archives (ECA) requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model, where online access is made available via a chargeable web based service hosted by an external service provider who can create, provide, and maintain an online mechanism for chargeable access to archival sources which are name rich in content. This will provide greater access for service users and to meet with rising expectations of finding such information online. The Council will receive routine royalties through this concession model. Purpose The purpose of this notice is to test the current and future market capacity to deliver the Service and inform the market of our intention. Interested providers are asked to register their interest and may be contacted by the Council to obtain additional information. Notes of interest should be made no later than Friday 24th May 2019. Note: There is no guarantee there will be a future tender opportunity. If authorised, the Service may be subject to a full tender process which is likely to commence within the coming months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000584335
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354490
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92500000 - Library, archives, museums and other cultural services

92510000 - Library and archive services

92512000 - Archive services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 May 20196 years ago
Submission Deadline
Not specified
Future Notice Date
24 May 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Darren Moir
Contact Email
darren.moir@edinburgh.gov.uk
Contact Phone
+44 1314693922

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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    "description": "Background Edinburgh City Archives (ECA) is the local authority archive service for the City of Edinburgh Council (the Council) and its predecessor bodies. As the local authority archive service for the city it has within its collections records of significant genealogical research interest including: burial registers; foreigner registration; local property taxation rolls; militia enrolments; local passports; and school records. Currently, ECA has a minimal online presence consisting of a few pages on the Council's website, with some basic service information (e.g. opening times for physical access provision) and a handful of catalogues for some of their collections. This does not meet the expectations of service users, who have expressed in a recent service consultation a preference for greater information and access online. The Council archive service has no capacity to digitise material in house and neither do related Council library and museum services. Furthermore, there is no in-house IT infrastructure in place to support the online access and management of digital content at a scale that makes sense for archives, which usually consist of large quantities of searchable text rather than smaller numbers of photographic images. Purpose The purpose of this notice is to test the current and future market capacity to deliver the Service and inform the market of our intention. Interested providers are asked to register their interest and may be contacted by the Council to obtain additional information. Notes of interest should be made no later than Friday 24th May 2019. Note: There is no guarantee there will be a future tender opportunity. If authorised, the Service may be subject to a full tender process which is likely to commence within the coming months. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=584335. (SC Ref:584335)",
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