External Audit Services (2020-2023)

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                "description": "The external audit and tax services will include, but not limited to: a) The planning, management and efficient execution of the annual external audit of the Organisation's financial statements. b) Preparation of an annual audit plan for Ayrshire Housing to be made available to the management by March before the commencement of the final audit in June. c) Formal reporting to the Board of Management. This will typically consist of attending and presenting at the August Audit Committee meeting and presenting the findings, final accounts, letter of representation and a comprehensive management letter. d) Meeting with management pre and post audit to discuss audit plan and audit report respectively in advance of Board meetings. e) Generation of the final financial statements on behalf of Ayrshire Housing and its non-trading subsidiary Ayrshire Homestake Limited. f) Audit field work on site for up to 7 days and up to 3 days for the final audit. Regular progress updates to management to be provided during the field work, concluding with a clearance meeting encompassing all audit issues. g) Attendance at Ayrshire Housing's Annual General Meeting with a report presentation. It is a requirement that the external auditor will also act as scrutineer in early September for the ballot count in relation the annual election of Community Board members. Ayrshire Housing AGM - 1st or 2nd Wednesday in September h) Provision of regular, timely and accurate advice and guidance on technical accounting and finance issues. Owing to the time critical nature of the process of preparations of annual financial statements it is expected that the principal external auditor contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. i) Timely production and provision of model financial statements for Ayrshire Housing and its non-trading subsidiary Ayrshire Homestake Limited, relevant technical accounting updates, including relevant Financial Reporting Standards, Statement of Recommended Practice and Accounting Orders. j) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted costs over-runs. k) The provision of added value and innovation to the audit process. l) The supplier is expected to use their skills, knowledge and expertise to identify any gaps in this scope and address them in their submission. m) Co-operation within the Organisation's internal auditors where you wish to rely on their assurances work when planning the statutory audit. n) As required, dealing with any Corporation Tax Returns in relation to Ayrshire Homestake Limited (non-trading).",
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