Award

CMIS Implementation Partner

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 1 release in its history.

Award

23 Dec 2019 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Historic Environment Scotland has recently completed a tender process for the position of a Corporate Management Information System (CMIS) Implementation Partner. The contract was awarded to Grant Thornton UK LLP, following a negotiated procedure due to extreme urgency arising from unforeseen circumstances. This procurement, classified under services within the Tourism, Built Environment and Conservation sectors, was conducted in Edinburgh, and the contract is valued at £888,600. The contract was signed on 20 December 2019, with a focus on delivering critical updates to the CMIS integral for the agency's statutory functions.

This tender presents significant opportunities for businesses that specialise in management information systems, consultancy services, and project management. Companies with expertise in urgent implementation projects within the public sector, particularly those familiar with the Scottish regulations and frameworks, may find themselves well-positioned to engage in similar future contracts. The urgency of this situation underscores the importance of flexibility and the ability to respond swiftly, making it essential for potential suppliers to demonstrate their capability to meet pressing governmental needs effectively.

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Notice Information

Notice Title

CMIS Implementation Partner

Notice Description

This notice is to indicate that Historic Environment Scotland intend to contract with Grant Thornton UK LLP as an Implementation Partner in delivering a Corporate Management Information System

Lot Information

Lot 1

Historic Environment Scotland intend to contract with Grant Thornton UK LLP as an Implementation Partner to deliver a Corporate Managment Information System

Procurement Information

This contract is awarded under Regulation 33(1)(c) of the Public Contracts (Scotland) Regulations 2015 (the "Regulations"). For reasons of extreme urgency brought about by events unforeseeable by HES, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with. HES conducted a procurement under the Regulations in 2018 for a new Corporate Management Information System (CMIS) and a separate procurement for an implementation partner to help scope and build the requirement. The contract with the original implementation partners required to be terminated with immediate effect as a consequence of events which were unforeseeable by HES and which were not attributable to HES. The CMIS requires to be implemented in accordance with a highly time-sensitive programme containing a number of time bound key milestones. As a direct consequence of termination of the contract with the original implementation partners, it is strictly necessary for HES to enter into a contract for a new implementation partner as a matter of urgency in order to ensure timely implementation of the CMIS, a business-critical system integral to: continued delivery by HES of its statutory functions of investigating, caring for and promoting Scotland's historic environment; and management by HES of its collections as a national resource for public reference, study and research, all of which is in the national public interest. In light of the extreme urgency in this case, the time limits for conducting an open procedure, restricted procedures or competitive procedure with negotiation cannot be complied with. Accordingly, following a negotiated procedure without prior publication in which three prospective suppliers were invited to participate, HES has decided to award a contract to Grant Thornton UK LLP under Regulation 33(1)(c) of the Regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000608336
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC376009
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72246000 - Systems consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£888,600 £500K-£1M

Notice Dates

Publication Date
23 Dec 20196 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Dec 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
iain.johnston@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

GRANT THORNTON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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