Award

Form Management Solution

UNIVERSITY OF DUNDEE

This public procurement record has 2 releases in its history.

Award

04 Jun 2020 at 00:00

PCS Notice - Website Contract Award Notice
Tender

27 Jan 2020 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Dundee is currently engaged in a procurement process titled "Form Management Solution," aimed at acquiring a service for managing online forms. This process, initiated as a tender, is classified under the education sector and is located in Dundee, UK. The contract is currently active and has a total value of £60,000, with the award signed on 3rd June 2020. The procurement was conducted using an open procedure, emphasising transparency and accessibility for potential suppliers.

This tender presents significant opportunities for businesses, particularly those specialising in software development, digital services, or IT solutions related to form management. Companies that can provide innovative online form solutions or possess expertise in electronic submission processes would be particularly well-suited to compete. Given the university's openness to electronic responses and the contract's initial duration of 48 months—potentially renewable for additional terms—vendors have an opportunity to establish a long-term partnership, allowing for business growth and market expansion in the educational sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Form Management Solution

Notice Description

Form management solution for online forms

Lot Information

Lot 1

The University has a requirement for a Form Management solution for online forms. The initial contract length is 48 months with 2 possible extensions of 12 months each.

Renewal: 2 possible extensions of 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000612251
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387596
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£60,000 Under £100K

Notice Dates

Publication Date
4 Jun 20205 years ago
Submission Deadline
26 Feb 2020Expired
Future Notice Date
Not specified
Award Date
3 Jun 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Not specified
Contact Email
b.myles@dundee.ac.uk
Contact Phone
+44 1382386811

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

GECKO LABS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000612251-2020-06-04T00:00:00Z",
    "date": "2020-06-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000612251",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-66",
            "name": "University of Dundee",
            "identifier": {
                "legalName": "University of Dundee"
            },
            "address": {
                "streetAddress": "Procurement, 3rd Floor, Tower Building, Nethergate",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 4HN"
            },
            "contactPoint": {
                "email": "b.myles@dundee.ac.uk",
                "telephone": "+44 1382386811",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.dundee.ac.uk"
            }
        },
        {
            "id": "org-37",
            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "streetAddress": "6 West Bell Street",
                "locality": "DUNDEE",
                "postalCode": "DD1 9AD"
            },
            "contactPoint": {
                "telephone": "+44 1382229961",
                "url": "http://www.st-andrews.ac.uk/staff/money/procurement/"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-136",
            "name": "University of Dundee",
            "identifier": {
                "legalName": "University of Dundee"
            },
            "address": {
                "streetAddress": "Procurement, 3rd Floor, Tower Building, Nethergate",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 4HN"
            },
            "contactPoint": {
                "email": "b.myles@dundee.ac.uk",
                "telephone": "+44 1382386811",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.dundee.ac.uk"
            }
        },
        {
            "id": "org-347",
            "name": "Gecko Labs ltd",
            "identifier": {
                "legalName": "Gecko Labs ltd"
            },
            "address": {
                "streetAddress": "116 Dundas Street",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH3 5DQ"
            },
            "contactPoint": {
                "telephone": "+44 1315412296"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-138",
            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD1 9AD"
            },
            "contactPoint": {
                "email": "dundee@scotcourts.gov.uk",
                "telephone": "+44 1382229961",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University of Dundee",
        "id": "org-136"
    },
    "tender": {
        "id": "UoD-SYS054-TC-2020",
        "title": "Form Management Solution",
        "description": "Form management solution for online forms",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72268000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-02-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-02-26T13:00:00Z"
        },
        "documents": [
            {
                "id": "JAN378560",
                "documentType": "contractNotice",
                "title": "Form Management Solution",
                "description": "Form management solution for online forms",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN378560",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN378560-1",
                "title": "Master ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=1",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN378560-2",
                "title": "Annex A Form of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=2",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN378560-3",
                "title": "Annex B T&Cs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=3",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN378560-4",
                "title": "Annex C Quality Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=4",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN378560-5",
                "title": "Annex D Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=5",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN378560-6",
                "title": "Annex E Cloud Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=6",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN378560-7",
                "title": "Annex F Draft Data Processing Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=7",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN378560-8",
                "title": "Annex G APUC Supply Chain Code of Conduct",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN378560&idx=8",
                "datePublished": "2020-01-27T15:34:24Z",
                "dateModified": "2020-01-27T15:34:24Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN387596",
                "documentType": "awardNotice",
                "title": "Form Management Solution",
                "description": "Form management solution for online forms",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387596",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University has a requirement for a Form Management solution for online forms. The initial contract length is 48 months with 2 possible extensions of 12 months each.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 possible extensions of 12 months each."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-02-26T13:00:00Z",
            "address": {
                "streetAddress": "University of Dundee"
            }
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "72268000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:622651)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000612251"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000612251"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "UoD-SYS054-TC-2020",
            "suppliers": [
                {
                    "id": "org-347",
                    "name": "Gecko Labs ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "UoD-SYS054-TC-2020",
            "awardID": "UoD-SYS054-TC-2020",
            "status": "active",
            "value": {
                "amount": 60000,
                "currency": "GBP"
            },
            "dateSigned": "2020-06-03T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1347",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1348",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "1349",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1350",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1351",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}