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CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24

Hanover (Scotland) Housing Association

This public procurement record has 2 releases in its history.

Award

05 Nov 2020 at 00:00

OJEU - F3 - Contract Award Notice
Tender

24 Feb 2020 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Hanover (Scotland) Housing Association is undertaking a public procurement process for the “CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24”, aimed at supplying and installing flooring across approximately 164 developments throughout Scotland. The procurement method is an open procedure, currently in the award stage, with key contracts signed on 5th November 2020. The geographical focus includes the East, North, and West areas of Scotland, with an estimated contract value of £92,975 per area. Contractors are invited to specify the lots they wish to bid for, with options to adjust ongoing arrangements based on the developments' requirements.

This contract presents significant opportunities for businesses involved in flooring supply and installation, particularly those with experience in communal living spaces. Contractors who can demonstrate capabilities in project management, eco-friendly materials, and effective tenant engagement would be well-positioned to compete. Small and medium-sized enterprises, as well as larger firms with expertise in residential renovations and community-focused projects, may find this an attractive opportunity to expand their portfolio within the housing amenities sector.

How relevant is this notice?

Notice Information

Notice Title

CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24

Notice Description

The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.

Lot Information

North Area

REQUIREMENT Supply, deliver & install flooring to internal areas as instructed. Provision of quarterly spend reports by development and by product category. Provision of price and product updates. Deliveries and fittings by pre-arrangement - on-site staff are available during certain "core" hours only which vary depending on the number of units within each development. Tenant consultation must be carried out, when choosing flooring. Provision of reasonable sized samples to allow tenant consultation for each project when choosing flooring. Liaison with development managers is required to facilitate this. Provision of a reverse logistics approach for removal of old flooring and its disposal or recycling in accordance with the appropriate environmental regulations and legislation. Provision of a nominated point of contact to provide a support link between development and supplier to deal with order or delivery anomalies as they occur. Provision of customer satisfaction surveys to capture feedback of the service from both a staff and tenant perspective. Provision of storage capacity of orders pre-delivery. Provision of a flooring repairs service Attendance at regular contract and service delivery review meetings to be held at Hanover's head office in Edinburgh. Carry out any repairs or preparation required to sub floor before the laying of new flooring. This includes but is not restricted to screed or fitting a base plywood floor as appropriate and identified in the site survey.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor.

Options: The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.

Renewal: The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024.

CR-H0434 - Provision & Installation of Floor Coverings 2020-24

The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor.

Options: The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.

Renewal: 13. The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024.

East Area

The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor.

Options: Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.

Renewal: The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000615828
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399163
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44112200 - Floor coverings

Notice Value(s)

Tender Value
£935,700 £500K-£1M
Lots Value
£935,700 £500K-£1M
Awards Value
Not specified
Contracts Value
£92,975 Under £100K

Notice Dates

Publication Date
5 Nov 20205 years ago
Submission Deadline
25 Mar 2020Expired
Future Notice Date
Not specified
Award Date
5 Nov 20205 years ago
Contract Period
1 May 2020 - 30 Apr 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hanover (Scotland) Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4NS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM5 North Eastern Scotland, TLM7 Eastern Scotland, TLM8 West Central Scotland
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Gordon and Halliday

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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