Award

GP IT Systems

NHS BORDERS

This public procurement record has 1 release in its history.

Award

25 Feb 2020 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The NHS Borders initiated a procurement process for the provision of GP IT Systems, which encompasses patient administration, clinical applications, and associated services for 23 practices within the Borders NHS Board region. The procurement is categorised under Health services and has reached the Award stage, with the contract value amounting to £208,000. Key dates include the award on 19 February 2020, as well as the completion of the entire tender process noted as complete. This limited procurement method was undertaken without prior publication of a call for competition, aligned with regulations that allow continuity of critical services during a transition period.

This contract presents a valuable opportunity for IT service providers, particularly those with expertise in healthcare technology and systems integration. Businesses with a focus on developing or supplying IT solutions tailored for primary medical care environments would be well-positioned to compete for similar future contracts under the GP IT managed services framework. The modification to this contract enables contractors compliant with the framework to enhance service delivery over an extended period, potentially expanding their market presence within NHS and local authority settings.

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Notice Information

Notice Title

GP IT Systems

Notice Description

GP IT Systems for patient administration, clinical applications, and associated services for 23 practices in the Borders NHS Board region currently provided by EMIS Health. These applications comply with the Scottish Enhanced Functionality (SEF) requirement.

Lot Information

Lot 1

Borders NHS Board require a modification to a contract to provide the continuation of services for GP IT Systems from their current contractor to cover an extended transition period of 24 months to new services provided under the framework agreement by National Services Scotland ['NSS'], on behalf of entities constituted pursuant to the National Health Service (Scotland) Act 1978, local authorities, to entities constituted pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014, the Scottish Prison Service, GP practices or premises from which GP or primary medical care services are provided, for GP IT Managed Services (OJEU 2019/S 024-053582). This modification allows contractors that have been appointed to the framework agreement to achieve a specified extent of compliance with certain functional and non-functional requirements which were all clearly identified in the procurement documents. This validation exercise is agreed to take 12 months. This modification then allows for 6 months for these practices to agree a new call-off contract following mini competition according to the rules of the framework agreement. This modification allows for a further 6 months transition from old services to new.

Procurement Information

The procurement falls outside the scope of application of the directive explanation: to provide continuation of essential current GP IT clinical system provision until services are replaced by the new services procured under the GP IT managed services framework agreement by NSS [2019/S024-053582]. The contracting authority relies on Regulation 72 (1)(b) of The Public Contracts (Scotland) Regulations 2015 where a change of contractor cannot be made for economic or technical reasons and it would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50 % of the initial contract value.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000615976
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381960
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

48814000 - Medical information systems

48814200 - Patient-administration system

72000000 - IT services: consulting, software development, Internet and support

72500000 - Computer-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£208,000 £100K-£500K

Notice Dates

Publication Date
25 Feb 20206 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Feb 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS BORDERS
Contact Name
George Futcher
Contact Email
george.futcher@nhs.net
Contact Phone
+44 1312757041

Buyer Location

Locality
MELROSE
Postcode
TD6 9BS
Post Town
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Leaderdale and Melrose
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
1
Supplier Name

EMIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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