Award

Emergency purchase of lap tops

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Award

13 Mar 2020 at 00:00

Summary of the contracting process

The University of Edinburgh has completed a procurement process titled "Emergency purchase of laptops" aimed at sourcing laptops to support staff work from home amid the coronavirus pandemic. This procurement falls under the education sector, classified as a goods procurement with a limited method that allowed for an award procedure without prior publication of a call for competition due to extreme urgency. The contract value is £327,950 and was formally signed on 12 March 2020. The procurement took place in Edinburgh, where the selected supplier, Computacenter UK Ltd, was able to meet the urgent demand for the laptops.

This tender represents a significant opportunity for technology firms, particularly those specialising in IT equipment supply and logistical support. Any businesses in the IT sector, especially those with the capability to deliver large quantities of laptops within a short timeframe, would have been well-suited to compete in this process. Given the urgency and unique circumstances stemming from the pandemic, firms that can demonstrate quick response times and reliability in supply chains may find similar opportunities in government procurement in the future.

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Notice Title

Emergency purchase of lap tops

Notice Description

Emergency purchase of laps tops to meet urgent contingency plans in response to the coronavirus pandemic.

Lot Information

Lot 1

Under Regulation Clause Reg 33(1)(c) of the Public Contracts (Scotland) Regulations 2015, a contracting authority may use the negotiated procedure without the prior publication in the case of a public contract, based on the following justification: "Clause Reg 33(1)(c) Where it is strictly necessary for reasons of extreme urgency (where the time limits for the Open or Restricted Procedure or Competitive Procedure with Negotiation cannot be complied with) brought about by events unforeseeable and not attributable to the University, such as emergency situations affecting the public e.g. flooding." Explanation: As part of business continuity planning for Covid-19 we have identified the need for additional laptops to enable staff to work from home. On checking with HP, our current suppliers via the Scottish Government framework, they advised that they could not supply the laptops direct but suggested we contact Computacenter who had recently received a shipment from them and should be able to meet our requirements. This is a time critical purchase as we need to provide our staff with the appropriate tools to work from home. Computacenter can deliver the laptops to us within a week. These laptops are the standard version we use within the University and are those normally supplied through the framework.

Procurement Information

Under Regulation Clause Reg 33(1)(c) of the Public Contracts (Scotland) Regulations 2015, a contracting authority may use the negotiated procedure without the prior publication in the case of a public contract, based on the following justification:

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000618161
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383683
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages


CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£327,950 £100K-£500K

Notice Dates

Publication Date
13 Mar 20205 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Mar 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Andy Kordiak
Contact Email
andy.kordiak@ed.ac.uk
Contact Phone
+44 1316502508

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

COMPUTACENTER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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