Notice Information
Notice Title
01816A Emergency Provision of In-Cell Telephony (COVID-19)
Notice Description
In response to the Covid-19 pandemic, SPS was required to implement a telephony solution (including the provision of mobile phone handsets and a mobile device management system) to improve current communication arrangements for those in our care to maintain family contact.
Lot Information
Lot 1
The COVID-19 outbreak, has had a profound impact on all aspects of the SPS's daily operations. In particular, a key issue that resulted from the restrictions was the overriding need to continue to retain operational stability in what are unprecedented circumstances. Therefore, a number of decisions were necessarily made to curtail aspects of the prison regime to reflect social distancing measures. This included the temporary cessation of visits, which limited the ability of those in our care to make contact with family and friends. This decision gave rise to an urgent requirement for SPS to increase access for those in our care to make telephone contact with family and friends at a time where they were required to remain in their cells for prolonged periods and, additionally, to introduce a virtual prison visit facility (which was carried out under a separate procurement exercise). The ability to make calls from cells was unavailable to those in our care, as the current phone system is deployed in communal areas, which also enhances the risk of contamination through the use of shared devices. The desired timescales available for implementing this solution were extremely restricted, especially when operational stability was a primary concern. The indicative cost of the solution was expected to be higher than the current EU Threshold but if SPS were to utilise any of the procedures which required competitive tendering, it would be unable to comply with the mandatory time limits due to the extreme events that have taken place which are out with the control of the SPS. Therefore, SPS made the strategic decision to expedite the sourcing and purchase of mobile phone handsets and a mobile device management system for use. A system was identified that could provide the same technical and security related functionality currently utilised for the existing phone system. SPS has engaged with an identified supplier to negotiate acceptable terms and has subsequently contracted for the immediate provision of in-cell communications to all of its operational Establishments. This procurement has been carried out in accordance with the guidance contained under the Public Contracts (Scotland) Regulations 2015 regulation 33(1)(c) and 33(3).
Options: If additional handsets or subscriptions are required, then these can be called off from the contract.
Procurement Information
The COVID-19 outbreak has had a profound impact on all aspects of the Scottish Prison Service (SPS) daily operations. The SPS COVID-19 response plan required a number of prompt decisions to be made to curtail aspects of the prison regime. This allowed SPS maintain effective prison operations on a basic regime whilst implementing necessary social distancing measures to keep prisoners, staff and members of the public safe. This included the temporary cessation of prison visits. This measure severely limited the ability of those in our care to make contact with family and friends. It triggered an urgent requirement for SPS to provide a method for those in our care to make contact with family and friends directly from their cell as an alternative to using existing communal phones on prison landings due to access constraints with these and the need for effective infection control.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000626340
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401724
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
64 - Postal and telecommunications services
-
- CPV Codes
64212000 - Mobile-telephone services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,629,459 £1M-£10M
Notice Dates
- Publication Date
- 7 Dec 20205 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 8 May 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH PRISON SERVICE
- Contact Name
- Not specified
- Contact Email
- gavin.weetman@sps.pnn.gov.uk
- Contact Phone
- +44 1313303770
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH12 9HW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM Scotland
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Drum Brae/Gyle
- Westminster Constituency
- Edinburgh West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401724
01816A Emergency Provision of In-Cell Telephony (COVID-19) - In response to the Covid-19 pandemic, SPS was required to implement a telephony solution (including the provision of mobile phone handsets and a mobile device management system) to improve current communication arrangements for those in our care to maintain family contact.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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