Notice Information
Notice Title
01819 Provision of Video Visits (COVID-19)
Notice Description
In response to the Covid-19 situation SPS was required to implement a video visits system to improve arrangements for those in our care to maintain family contact.
Lot Information
Lot 1
The COVID-19 outbreak has had a profound impact on all aspects of the Scottish Prison Service (SPS) daily operations. The SPS COVID-19 response plan required a number of prompt decisions to be made to curtail aspects of the prison regime. This allowed SPS maintain effective prison operations on a basic regime whilst implementing necessary social distancing measures to keep prisoners, staff and members of the public safe. This included the temporary cessation of prison visits. This measure limited the ability of those in our care to have face to face contact with family and friends and triggered an urgent requirement for SPS to provide an alternative solution to prison visits. In response to this situation, SPS decided to provide access to secure video visits across all its Establishments. The service will be run as a pilot and operate for 6 months with the option to extend for a maximum further 6 months. SPS will evaluate the demand and effectiveness of video visits in use before advertising any further service requirement. The indicative cost of the solution was expected to be higher than the current EU Threshold but if SPS were to utilise any of the procedures which required competitive tendering, it would be unable to comply with the mandatory minimum time limits and deploy a viable and secure solution expediently. Therefore, due to extreme urgency, this procurement has been carried out under the Public Contracts (Scotland) Regulations 2015 regulation 33(1)(c) and 33(3).
Procurement Information
The COVID-19 outbreak, has had a profound impact on all aspects of the SPS's daily operations. In particular, a key issue that resulted from the restrictions was the overriding need to continue to retain operational stability in what are unprecedented circumstances. Therefore, a number of decisions were necessarily made to curtail aspects of the prison regime to reflect social distancing measures. This included the temporary cessation of visits, which stopped the ability of those in our care to make face to face contact with family and friends. This decision gave rise to an urgent requirement for SPS to address this issue, as prison visits play a vital role for those in our care to maintain family contact.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000626502
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401725
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
64 - Postal and telecommunications services
-
- CPV Codes
64224000 - Teleconferencing services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £300,000 £100K-£500K
Notice Dates
- Publication Date
- 7 Dec 20205 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 18 May 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH PRISON SERVICE
- Contact Name
- Not specified
- Contact Email
- gavin.weetman@sps.pnn.gov.uk
- Contact Phone
- +44 1313303770
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH12 9HW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM Scotland
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Drum Brae/Gyle
- Westminster Constituency
- Edinburgh West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401725
01819 Provision of Video Visits (COVID-19) - In response to the Covid-19 situation SPS was required to implement a video visits system to improve arrangements for those in our care to maintain family contact.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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