The University of Edinburgh Dry Risers and Fire Hydrants Servicing & Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000631856-2021-07-21T00:00:00Z",
    "date": "2021-07-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000631856",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-187",
            "name": "University of Edinburgh",
            "identifier": {
                "legalName": "University of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "email": "katie.bisset@ed.ac.uk",
                "telephone": "+44 1316502506",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-4",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "27 Chambers St",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-113",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Tony Newjem, Category Head - Procurement",
                "email": "Tony.Newjem@ed.ac.uk",
                "telephone": "+44 1316509136",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-191",
            "name": "Caledonia Fire and Security Limited",
            "identifier": {
                "legalName": "Caledonia Fire and Security Limited"
            },
            "address": {
                "streetAddress": "Unit 5 Wheatfield Road, Dunnikier Business Park",
                "locality": "Kirkcaldy",
                "region": "UKM",
                "postalCode": "KY1 3BH"
            },
            "contactPoint": {
                "telephone": "+44 1592655591"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-10",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-113"
    },
    "tender": {
        "id": "LIT0637",
        "title": "The University of Edinburgh Dry Risers and Fire Hydrants Servicing & Maintenance",
        "description": "The University of Edinburgh is looking to appoint a Contractor to provide a comprehensive servicing, maintenance and reactive works service to the University covering the fire hydrants and dry riser installations located across a number of buildings. All parts and components shall be sourced from the plant or equipment original manufacturer. The Contractor shall a member of the British Approvals of Fire Equipment (BAFE) Scheme 105 or equivalent for the service and maintenance of dry and wet risers / falling installations. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "44482200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The University of Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2020-11-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-11-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT395995",
                "documentType": "contractNotice",
                "title": "The University of Edinburgh Dry Risers and Fire Hydrants Servicing & Maintenance",
                "description": "The University of Edinburgh is looking to appoint a Contractor to provide a comprehensive servicing, maintenance and reactive works service to the University covering the fire hydrants and dry riser installations located across a number of buildings. All parts and components shall be sourced from the plant or equipment original manufacturer. The Contractor shall a member of the British Approvals of Fire Equipment (BAFE) Scheme 105 or equivalent for the service and maintenance of dry and wet risers / falling installations. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT395995",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL421820",
                "documentType": "awardNotice",
                "title": "The University of Edinburgh Dry Risers and Fire Hydrants Servicing & Maintenance",
                "description": "The University of Edinburgh is looking to appoint a Contractor to provide a comprehensive servicing, maintenance and reactive works service to the University covering the fire hydrants and dry riser installations located across a number of buildings. All parts and components shall be sourced from the plant or equipment original manufacturer. The Contractor shall a member of the British Approvals of Fire Equipment (BAFE) Scheme 105 or equivalent for the service and maintenance of dry and wet risers / falling installations. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421820",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University of Edinburgh wishes to procure the services of a single supplier to provide a comprehensive servicing, maintenance and reactive works service to the University covering the fire hydrants and dry riser installations located in various locations across the Estates. The contract will ensure that the equipment is maintained to the highest standard by readily available, trained, competent personnel, thus improving the response time and efficiency of reactive repair works, reducing equipment downtime, optimising running costs and supporting a safe and fully compliant Estate.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Maximum 2 year extension, broken down to 1 year plus 1 year."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-11-02T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As detailed within the ITT documentation"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Service Provider shall comply with all relevant statutory instructions and regulations namely: - BS 750:2012 Specification for underground fire hydrants and surface box frames and covers - BS5306 Part 1 for dry risers - BS 9990:2015 Non automatic fire-fighting systems in buildings. Code of practice. - BS 9999:2017 Fire safety in the design, management and use of buildings - Health and Safety at Work etc. 1974 The service provider shall be responsible for carrying out planned service and maintenance of the systems in accordance with statutory compliance and the relevant SFG20 task schedules. The University of Edinburgh requires a contractor must be certified to ISO 9001 / 14001 and CHAS & BAFE SP105 accredited."
                },
                {
                    "type": "economic",
                    "description": "ESPD 4B.1.1 Statement Bidders will be required to have the following minimum \"general\" yearly turnover 50000 GBP ESPD 4B.3 Statement Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. ESPD 4B.5.1 Statement For all lots, It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10000000 GBP Public Liability Insurance = 5000000 GBP Professional Indemnity 2000000 GDP http://www.hse.gov.uk/pubns/hse40.pdf ESPD 4B.6 Statement 1 Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract. ESPD 4B.6 Statement 2 Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: - Current Ratio - Quick Ratio - Debtors Turnover Ratio - Return on Assets - Working Capital - Debt to Equity Ratio - Gross Profit Ratio A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Approximately 12 months prior to the expiration of this agreement"
        }
    },
    "language": "EN",
    "description": "Please note the tender documents will be published on Public Contracts Scotland-Tender (PCS-T): https://www.publictendersscotland.publiccontractsscotland.gov.uk/ In order to participate, registration on PCS-T is required. Please note registration is free of charge. NOTE: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under: -the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted), -the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN) -the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents) -the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annu (SC Ref:661275)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631856"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631856"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "LIT0637",
            "suppliers": [
                {
                    "id": "org-191",
                    "name": "Caledonia Fire and Security Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "LIT0637",
            "awardID": "LIT0637",
            "status": "active",
            "value": {
                "amount": 53194,
                "currency": "GBP"
            },
            "dateSigned": "2021-02-18T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "538",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "539",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "540",
                "measure": "foreignBidsFromEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "541",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "542",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}