NGS: Building & Maintenance Services Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000632339-2022-03-07T00:00:00Z",
    "date": "2022-03-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000632339",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-86",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "email": "mbrowne@nationalgalleries.org",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-6",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chanbers Street",
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-10",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "email": "mbrowne@nationalgalleries.org",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-235",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "email": "mbrowne@nationalgalleries.org",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-236",
            "name": "Atalian Servest",
            "identifier": {
                "legalName": "Atalian Servest"
            },
            "address": {
                "streetAddress": "42 DRYDEN ROAD, BILSTON IND ESTATE",
                "locality": "Edinburgh",
                "region": "UKM5",
                "postalCode": "EH20 9LZ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-38",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Galleries of Scotland",
        "id": "org-235"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000632339",
        "title": "NGS: Building & Maintenance Services Contract",
        "description": "This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-12-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV398333",
                "documentType": "contractNotice",
                "title": "NGS: Building & Maintenance Services Contract",
                "description": "This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV398333",
                "format": "text/html"
            },
            {
                "id": "NOV398333-1",
                "title": "DRAFT Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=1",
                "datePublished": "2020-11-02T10:04:47Z",
                "dateModified": "2020-12-03T11:49:07Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV398333-2",
                "title": "DRAFT Stage 2 Quality Criteria",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=2",
                "datePublished": "2020-11-02T10:04:47Z",
                "dateModified": "2020-11-02T10:04:47Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV398333-3",
                "title": "PCS ESPD Supplier Guide",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=3",
                "datePublished": "2020-11-12T10:58:22Z",
                "dateModified": "2020-11-12T10:58:22Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV398333-4",
                "title": "DRAFT Contract REV 1 - Amendments highlighted in yellow.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=4",
                "datePublished": "2020-12-03T11:49:07Z",
                "dateModified": "2020-12-04T12:28:04Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV398333-5",
                "title": "DRAFT Contract REV 2 - Amendments highlighted in yellow.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=5",
                "datePublished": "2020-12-04T12:28:04Z",
                "dateModified": "2020-12-04T12:28:04Z",
                "format": "application/pdf"
            },
            {
                "id": "MAR442961",
                "documentType": "awardNotice",
                "title": "NGS: Building & Maintenance Services Contract",
                "description": "This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442961",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "National Galleries Scotland (NGS) are looking to procure a sole Contractor for the provision of Building and Maintenance Services. The procurement will be conducted through the use of the Restricted Procedure. The ESPD will be used as a downsizing tool in this procedure. It is the intention of NGS to shortlist a maximum of 5 Contractors but NGS reserves the right to invite in excess of this number of Contractors in the event of a tie. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. The objective criteria for shortlisting candidates is detailed under section III of this Contract Notice. A DRAFT Schedule 1 'Specification' of the Contract Agreement and DRAFT second stage quality scoring sections has been uploaded to the portal. This is for INFORMATION and GUIDANCE ONLY as to the requirements of the contract. Bidders should satisfy themselves that they can fulfil the contract requirements prior to completing the ESPD.",
                "status": "complete",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract duration will be for an initial 36-month period, with the option of two additional 12-month extensions, not exceeding 24 months; resulting in a possible maximum contract extension of 60 months. This is at the discretion of National Galleries Scotland."
                }
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the Contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2020-12-21T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Q4A.1b 'Enrolment in a Trade Register', Q4A.2a 'Authorisation of a Particular Organisation Needed' have been included in the ESPD. Bidders must confirm whether this is applicable to them. If applicable, this question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Trade Register, authorisation and/or membership of a particular organisation that the Contractor has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a \"Fail\" mark will be disqualified from the competition."
                },
                {
                    "type": "economic",
                    "description": "The following selection criteria is listed within the ESPD and will be scored on a Pass/Fail basis: Q4B5a Insurance - Professional Risk Indemnity Q4B5b Insurance - Employer's (Compulsory) Liability Q4B5c Insurance - All other types listed Q4B6 Other Economic or Financial Requirements",
                    "minimum": "Q4B.5a - It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Professional Risk Indemnity = 5,000,000 GBP This will be scored on a Pass/Fail basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4B.5b - It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability = 10,000,000 GBP This will be scored on a Pass/Fail basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4B.5c - It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Public Liability Insurance = 10,000,000 GBP General Commercial Insurance = 10,000,000 GBP This will be scored on a Pass/Fail basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4B6 - All information is contained within the online ESPD."
                },
                {
                    "type": "technical",
                    "description": "The following selection criteria is listed within the ESPD and will be scored: Q4C.1.2 Relevant Examples (40%) Q4C.4 Supply Chain Management (30%) Q4C.6 Educational & Professional Qualifications (10%) Q4C.9 Tools, Plant or Technical Equipment (20%) The five highest scoring Bidders will be shortlisted to the Invitation to Tender. Question scoring methodology is fully described within the ESPD. Q4D.1 Quality Assurance & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.",
                    "minimum": "Q4C.1.2 - All information is contained within the online ESPD. Q4C.4 - All information is contained within the online ESPD. Q4C.6 - All information is contained within the online ESPD. Q4C.9 - All information is contained within the online ESPD. Q4D.1 Quality Assurance: all information in regard to minimum level(s) of standards required is contained within the online ESPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the online ESPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "50710000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2023 - 2025"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-10",
                "description": "Notice not published on OJEU until 4th November, extension to cover minimum response period.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2020-12-02T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2020-12-07T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 215-528585"
        }
    ],
    "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late tenders may not be considered by National Galleries Scotland. (SC Ref:685852)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000632339"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000632339"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000632339"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "K/H/004/2021",
            "suppliers": [
                {
                    "id": "org-236",
                    "name": "Atalian Servest"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "K/H/004/2021",
            "awardID": "K/H/004/2021",
            "status": "active",
            "value": {
                "amount": 1212372.69,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "654",
                "measure": "lowestValidBidValue",
                "value": 1212372.69
            },
            {
                "id": "655",
                "measure": "highestValidBidValue",
                "value": 1477185.42
            },
            {
                "id": "656",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "657",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "658",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "659",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "660",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}