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NGS: Building & Maintenance Services Contract

National Galleries of Scotland

This public procurement record has 3 releases in its history.

Award

07 Mar 2022 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

11 Nov 2020 at 00:00

OJEU - F14 - Corrigendum
Tender

30 Oct 2020 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Galleries of Scotland is seeking qualified contractors for the "Building & Maintenance Services Contract," which focuses on maintaining the cultural heritage site's structural integrity. The procurement falls under the services category, specifically focusing on recreation, culture, and religion, with key activities including planned maintenance, 24-hour breakdown support, and minor construction work. The procurement method utilised is a selective procedure, aiming to shortlist a maximum of five contractors. The last date for submission was December 2, 2020, and the contract was awarded to Atalian Servest with a total value of approximately £1,212,372.69, signed on December 1, 2021. The location of services will primarily be within Edinburgh, at the National Galleries' estate.

This tender presents significant opportunities for businesses specializing in building maintenance and facility management, particularly those with experience in cultural or heritage site management. Companies equipped to handle energy-efficient compliance and environmental standards, as per the detailed specifications, will be particularly well-suited for this contract. Businesses that excel in providing comprehensive maintenance solutions, including mechanical and electrical plant management, should consider competing in this procurement process to enhance their market positioning and grow through potential long-term partnerships with a prestigious institution.

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Notice Information

Notice Title

NGS: Building & Maintenance Services Contract

Notice Description

This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.

Lot Information

Lot 1

National Galleries Scotland (NGS) are looking to procure a sole Contractor for the provision of Building and Maintenance Services. The procurement will be conducted through the use of the Restricted Procedure. The ESPD will be used as a downsizing tool in this procedure. It is the intention of NGS to shortlist a maximum of 5 Contractors but NGS reserves the right to invite in excess of this number of Contractors in the event of a tie. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. The objective criteria for shortlisting candidates is detailed under section III of this Contract Notice. A DRAFT Schedule 1 'Specification' of the Contract Agreement and DRAFT second stage quality scoring sections has been uploaded to the portal. This is for INFORMATION and GUIDANCE ONLY as to the requirements of the contract. Bidders should satisfy themselves that they can fulfil the contract requirements prior to completing the ESPD.

Renewal: The Contract duration will be for an initial 36-month period, with the option of two additional 12-month extensions, not exceeding 24 months; resulting in a possible maximum contract extension of 60 months. This is at the discretion of National Galleries Scotland.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000632339
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442961
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,212,372 £1M-£10M

Notice Dates

Publication Date
7 Mar 20224 years ago
Submission Deadline
2 Dec 2020Expired
Future Notice Date
Not specified
Award Date
1 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
2023 - 2025

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Atalian Servest

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=4
    4th December 2020 - DRAFT Contract REV 1 - Amendments highlighted in yellow.
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=5
    4th December 2020 - DRAFT Contract REV 2 - Amendments highlighted in yellow.
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=1
    3rd December 2020 - DRAFT Contract
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=3
    12th November 2020 - PCS ESPD Supplier Guide
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV398333&idx=2
    2nd November 2020 - DRAFT Stage 2 Quality Criteria
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV398333
    NGS: Building & Maintenance Services Contract - This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442961
    NGS: Building & Maintenance Services Contract - This Contract is for the supply and management of a suitable qualified and experienced Building & Maintenance Service Contractor to carry out specific tasks required by National Galleries Scotland (NGS). The Contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 & BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner. The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work. Summary of scope of services provided include: - To carry out pre-planned maintenance - To attend breakdowns and carry out repair works including 24-hour cover - Minor new work - Set up work for exhibitions - Ensure correct environmental conditions are maintained - Provide pro-active approach to carbon reduction System maintenance services include: All electrical systems excluding IT and security systems - Heating, ventilation and air-conditioning systems - Water systems - Joinery repairs The exact requirements are set out in the DRAFT Contract Schedule 1 Specification.

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