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Provision of Fine Art Shipping Crates

National Galleries of Scotland

This public procurement record has 2 releases in its history.

Award

29 Jun 2021 at 01:00

OJEU - F3 - Contract Award Notice
Tender

26 Mar 2021 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Galleries of Scotland, located in Edinburgh, has initiated a procurement process for the "Provision of Fine Art Shipping Crates." The tender, aimed at acquiring fine art shipping crates for their loans and touring exhibitions programme, is currently in the planning stage. The process follows an open procurement method, which permits any eligible suppliers to submit tenders, with the submission deadline set for 10 May 2021. The scope of the contract requires suppliers to provide crates that conform to specific technical and sustainability criteria, ensuring proper protection for artworks in transit.

This opportunity presents significant growth potential for companies that specialise in logistics, packaging, or bespoke art handling solutions. Businesses with expertise in fabricating specialised packing materials and those aware of international standards for transporting art may find this tender particularly relevant. As the contract will be non-exclusive and entails no guaranteed volume of work, suppliers with flexible offerings that can adapt to the National Galleries of Scotland's varying demands will be well-positioned to compete successfully.

How relevant is this notice?

Notice Information

Notice Title

Provision of Fine Art Shipping Crates

Notice Description

The Contract is for the hire and purchase of fine art shipping crates for National Galleries of Scotland (NGS) loans and touring exhibitions programme. The Supplier will provide crates for works of art as required by the NGS loans and touring exhibitions programme; and must ensure that crates provided meet the correct specification as set out in the Section 2 of the Invitation to Tender (ITT) document. Crates for painting and works on paper will be hired for the duration of the loan or touring exhibition. These crates should be fully fitted out with foam ready for packing. Crates for sculptures are purchased and internal fit out is usually carried out by NGS technicians. T-frames may also be purchased where required. The contract includes various crate and packing requirements, including painting crates, slotted crates for works on paper, bespoke sculpture and contemporary installation crates and T-frames. Summary of scope of services include: - To provide quotes for crates to be fitted out to technical dimensions and delivery and collection of crates as required; - Invoicing crate hire or purchase costs directly to the borrower or their shipping agents; - To incorporate new developments in crate hire products as they become available to the market; - Provide a pro-active approach to environmental and sustainability criteria. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT) document. There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Supplies will be agreed on an "as required" basis only. The agreement will be non-exclusive i.e. NGS reserve the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract be either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.

Lot Information

Lot 1

National Galleries Scotland (NGS) are looking to procure a sole Supplier for the provision of Fine Art Shipping Crates. The procurement will be conducted through the use of the Open Procedure. The SPD must be completed and returned with a tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. The objective criteria included in the SPD is detailed under section III of this Contract Notice.

Options: NGS may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 3-year period, with the option of two additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 5 years. This is at the discretion of National Galleries Scotland.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000644167
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419695
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

60 - Transport services (excl. Waste transport)

92 - Recreational, cultural and sporting services

CPV Codes

44619300 - Crates

60640000 - Shipping operations

92500000 - Library, archives, museums and other cultural services

92521000 - Museum services

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20215 years ago
Submission Deadline
10 May 2021Expired
Future Notice Date
Not specified
Award Date
29 Jun 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
2024 - 2026

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410448&idx=2
    4th May 2021 - Price Schedule
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410448&idx=4
    4th May 2021 - Price Schedule - Table D (REV 1)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410448&idx=1
    26th March 2021 - Invitation to Tender (ITT)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410448&idx=3
    26th March 2021 - Terms & Conditions of Contract
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410448
    Provision of Fine Art Shipping Crates - The Contract is for the hire and purchase of fine art shipping crates for National Galleries of Scotland (NGS) loans and touring exhibitions programme. The Supplier will provide crates for works of art as required by the NGS loans and touring exhibitions programme; and must ensure that crates provided meet the correct specification as set out in the Section 2 of the Invitation to Tender (ITT) document. Crates for painting and works on paper will be hired for the duration of the loan or touring exhibition. These crates should be fully fitted out with foam ready for packing. Crates for sculptures are purchased and internal fit out is usually carried out by NGS technicians. T-frames may also be purchased where required. The contract includes various crate and packing requirements, including painting crates, slotted crates for works on paper, bespoke sculpture and contemporary installation crates and T-frames. Summary of scope of services include: - To provide quotes for crates to be fitted out to technical dimensions and delivery and collection of crates as required; - Invoicing crate hire or purchase costs directly to the borrower or their shipping agents; - To incorporate new developments in crate hire products as they become available to the market; - Provide a pro-active approach to environmental and sustainability criteria. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT) document. There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Supplies will be agreed on an "as required" basis only. The agreement will be non-exclusive i.e. NGS reserve the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract be either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419695
    Provision of Fine Art Shipping Crates - The Contract is for the hire and purchase of fine art shipping crates for National Galleries of Scotland (NGS) loans and touring exhibitions programme. The Supplier will provide crates for works of art as required by the NGS loans and touring exhibitions programme; and must ensure that crates provided meet the correct specification as set out in the Section 2 of the Invitation to Tender (ITT) document. Crates for painting and works on paper will be hired for the duration of the loan or touring exhibition. These crates should be fully fitted out with foam ready for packing. Crates for sculptures are purchased and internal fit out is usually carried out by NGS technicians. T-frames may also be purchased where required. The contract includes various crate and packing requirements, including painting crates, slotted crates for works on paper, bespoke sculpture and contemporary installation crates and T-frames. Summary of scope of services include: - To provide quotes for crates to be fitted out to technical dimensions and delivery and collection of crates as required; - Invoicing crate hire or purchase costs directly to the borrower or their shipping agents; - To incorporate new developments in crate hire products as they become available to the market; - Provide a pro-active approach to environmental and sustainability criteria. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT) document. There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Supplies will be agreed on an "as required" basis only. The agreement will be non-exclusive i.e. NGS reserve the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract be either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.

Open Contracting Data Standard (OCDS)

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