Award

Trafalgar Housing Association Gas Maintenance Contract 2021-2024

TRAFALGAR HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

25 Jun 2021 at 00:00

Tender

02 Mar 2021 at 00:00

Summary of the contracting process

The Trafalgar Housing Association is seeking bids for its Gas Maintenance Contract 2021-2024, which aims to provide comprehensive servicing and maintenance of gas heating systems across its properties in Clydebank, UKM81. This tender is currently in the award stage, having been officially signed on 24 June 2021 after a successful bidding process that saw five competitive submissions. The contract has an estimated annual value of approximately £60,000 excluding VAT and spans an initial duration of three years, with the possibility of a two-year extension based on performance. The deadline for initial submissions was 31 March 2021.

This contract presents significant opportunities for businesses, particularly small to medium-sized enterprises (SMEs) specialising in gas services, heating systems, and maintenance. Companies that can demonstrate Gas Safe registration and possess the capacity to perform timely repairs and servicing will be well-suited to compete. The successful bidder will also have the chance to not only secure a steady revenue stream from an established housing association but also potentially expand their service capability by interacting with a wide network of properties managed by Trafalgar Housing Association.

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Notice Title

Trafalgar Housing Association Gas Maintenance Contract 2021-2024

Notice Description

The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc. The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.

Lot Information

Lot 1

The contract is for the all-inclusive maintenance/call out repair of gas heating system, gas servicing, testing and (where required) replacement of heat alarms, smoke alarms and carbon monoxide detectors to properties owned / managed by Trafalgar Housing Association (the Association). The estimated annual value of the contract is approximately 60,000 GBP excluding VAT per annum. The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Association, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years. The Association has 300 tenanted properties under its control and the Association's office premises will be incorporated into the contract. In addition approximately 8 owner-occupied houses will be offered the opportunity of participating in the contract. The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.. TUPE may apply to this contract and further information on this will be provided at ITT stage.

Renewal: The buyer may, entirely at their own discretion, extend the contract for two further periods of one year.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000644640
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419465
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services


CPV Codes

31625200 - Fire-alarm systems

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£33,390 Under £100K

Notice Dates

Publication Date
25 Jun 20214 years ago
Submission Deadline
31 Mar 2021Expired
Future Notice Date
Not specified
Award Date
24 Jun 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRAFALGAR HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
admin@trafalgarha.co.uk
Contact Phone
+44 1419524676

Buyer Location

Locality
CLYDEBANK
Postcode
G81 4DX
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
West Dunbartonshire
Electoral Ward
Clydebank Waterfront
Westminster Constituency
West Dunbartonshire

Supplier Information

Number of Suppliers
1
Supplier Name

KINGDOM GAS SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408293
    Trafalgar Housing Association Gas Maintenance Contract 2021-2024 - The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc. The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419465
    Trafalgar Housing Association Gas Maintenance Contract 2021-2024 - The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc. The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.

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