Award

Provision of Legal Services

ORKNEY HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Orkney Housing Association Ltd has initiated a procurement process for the "Provision of Legal Services" aimed at selecting a single supplier to provide legal support over a 3-year period, with potential extensions for an additional 2 years. The contract will cover various service areas including general legal advice, arrears recovery, and governance issues. The submission period for bids ended on 5th May 2021, and the award was signed on 26th May 2021. This procurement falls under the services category and was managed through an open procedure, with bids submitted electronically. The primary delivery location for the contract is the Orkney Islands, UK.

This tender presents significant opportunities for law firms, particularly those with expertise in public sector legal services or with experience working with Registered Social Landlords. Businesses that specialise in areas such as property conveyancing, contract law, and governance would be well-suited to compete for this contract. Additionally, firms holding the necessary insurance and qualifications, such as membership in the Law Society of Scotland, should consider bidding, as their expertise aligns closely with the requirements outlined in the tender.

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Notice Title

Provision of Legal Services

Notice Description

The Association wishes to enter into a Measure Term Contract Agreement (MTCA) with a single supplier who is suitably qualified and experienced in the provision of Legal Services for the Service Areas detailed below. The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Association's discretion. 1. General Legal, Contractual, Procurement, Construction, Acquisitions & Property Conveyancing 2. Arrears Recovery (Rent & Factoring) 3. Housing and Estate Management which includes Factoring 4. Governance, Financial Management and Charity 5. FOI & GDPR

Lot Information

Lot 1

The Association wishes to enter into a MTCA with a single supplier who is suitably qualified and experienced in the provision of Legal Services for the Service Areas detailed below: 1.General Legal, Contractual, Procurement, Construction, Acquisitions & Property Conveyancing The provision of general legal advice relating to services provided by Registered Social Landlords. Site acquisitions, Deed of Condition documents, wayleave documents, grazing lets. Work and advice related to procurement and contract issues. Conveyancing work and advice in dealing with related issues. Transfer of new build housing developments from other housing providers. Sale of Shared Ownership Properties and preparation of relevant legal documents i.e. Exclusive Occupancy Agreements / Dispositions. Agreements relevant to disposals. Any other relevant legal requirements. 2.Arrears Recovery, which would include: The provision of general legal advice relating to services provided by Registered Social Landlords. Court work in relation to recovery of debt. Income recovery for current and former tenants and owners in relation to arrears, recharges and other debts owed to the Association. Delivery of notices. Management of sheriff officers. Any other legal requirements associated with arrears recovery for income maximisation. Bankruptcy (sequestration), Trust Deeds, Debt Arrangement Scheme (DAS) and advice on other schemes covered by the Accountant in Bankruptcy Agency. 3.Housing and Estate Management which includes Factoring Advice and work on related matters, including Breach of Tenancy, legal access to properties, Housing Management policies, Alternative Tenures/Models. Advice on Complaints management involving bodies such as SPSO, HOHP, PRHP etc. Court work, including raising court actions for tenancy breach and defending actions raised against the Association or the Association's employees. Anti-social behaviour (inc. ASBOs, interdicts and possession). Pursuing court actions raised by the Association against third parties. Preparation of Leases & Management Agreements. Factoring. Delivery of notices and other legal documents (As required). Management of Sheriff Officers (As required). Evictions. And any other relevant Legal requirements. 4.Governance, Financial Management and Charity Advice relating to Governance issues, including changes in status, structure, legislation and guidance notes. Subsidiary advice on Group Structure and Company Legislation. Advice on related matters and issues, including alternative funding / finance. Production and assistance with regards to financial legal paperwork for large loans with lenders and with regards to financial legal paperwork to re- finance loans with lenders. Advice on legal documentation regarding changes to existing agreements, including but not limited to LIBOR switch documentation. Standard Security work. And any other relevant Legal requirements. 5.FOI & GDPR Annual training and updates throughout the year as required. Case by case advice for any complex request or breach.

Renewal: Extendable for a further 24 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000650034
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jun 20214 years ago
Submission Deadline
5 May 2021Expired
Future Notice Date
Not specified
Award Date
26 May 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY HOUSING ASSOCIATION LTD
Contact Name
Anne Fletcher
Contact Email
anne.fletcher@ohal.org.uk
Contact Phone
+44 1856875253

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1DN
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

TC YOUNG SOLICITORS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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