Tender

Annual External Audit Services

PORT OF LEITH HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Tender

30 Apr 2021 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Port of Leith Housing Association Ltd is currently conducting a tender process for the contract titled "Annual External Audit Services". This procurement falls under the services industry category and is located in Edinburgh, UK. The procurement method is an open procedure, and the tender period ends on 31st May 2021. Key dates include a bid opening scheduled for 1st June 2021 and an award period beginning on the same day. The contract will cover external audit services for multiple subsidiaries over a period of one year, aligning with the financial year from 1st April to 31st March.

This tender presents significant opportunities for businesses specialising in accountancy and audit services, particularly those with appropriate certifications, such as membership in one of the Consultative Committee of Accountancy Bodies (CCAB). Companies that have experience with public sector audits or those familiar with the regulatory frameworks applicable in the UK housing sector may find this opportunity particularly advantageous. The successful bidder will also have the potential for contract renewal based on performance, thus ensuring a longer-term business relationship with the contracting authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Annual External Audit Services

Notice Description

PoLHA wishes to commission a suitably qualified and experienced supplier for external audit of the consolidated statutory accounts of Port of Leith Housing Association Limited, and the statutory accounts of Persevere Developments Limited, Quay Community Improvements and TB Mackay (Energy Services) Limited, for compliance with applicable law and accounting standards: A) Annual audit of the group and individual Association accounts, 1st April to 31st March in any given year. b) Annual audit of the company accounts of Persevere Developments Limited (wholly owned subsidiary) c) Annual audit of the company accounts of Quay Community Improvements, Community Interest Company (wholly owned subsidiary) d) Annual audit of the company accounts of TB Mackay (Energy Services( Limited (wholly owned subsidiary) e) Corporation tax advice and completion of related returns for all entities f) Advice on any technical or accounting issues relating to the preparation of the annual accounts. g) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Group Audit Committee & Remuneration Committee (GARC) meetings. h) Provision of a comprehensive management letter. i) Preparation of an audit plan and an audit report to the GARC. j) Attendance at our GARC meetings (2 meetings a year March and July, - pre and post audit). k) Attendance at our AGM each year in September l) The external audit service will be delivered in a way that meets the requirements of the Scottish Housing Regulator and meets applicable laws and International Standards on Auditing (UK and Ireland).

Lot Information

Lot 1

The Association will apply a two stage evaluation process to all SPD/tenders received. A maximum of 6 bidders will be taken through to the second stage of evaluation. Reduction will be carried out as follows: Tenderers will be required to achieve a minimum of 60% of the available scores the weighted questions in the C: Technical and Professional Ability section of Part IV. The weighting of each question is given in the SPD and the contract notice details the specific information which is required to be provided.

Renewal: Reappointment for year 2 subject to successful performance & approval at the AGM.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000652464
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413427
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79200000 - Accounting, auditing and fiscal services

79212000 - Auditing services

79212100 - Financial auditing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Apr 20214 years ago
Submission Deadline
31 May 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
12 months +

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORT OF LEITH HOUSING ASSOCIATION LTD
Contact Name
Ngeme Ntuli
Contact Email
ngeme.ntuli@polha.co.uk
Contact Phone
+44 1315540403

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6AZ
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413427
    Annual External Audit Services - PoLHA wishes to commission a suitably qualified and experienced supplier for external audit of the consolidated statutory accounts of Port of Leith Housing Association Limited, and the statutory accounts of Persevere Developments Limited, Quay Community Improvements and TB Mackay (Energy Services) Limited, for compliance with applicable law and accounting standards: A) Annual audit of the group and individual Association accounts, 1st April to 31st March in any given year. b) Annual audit of the company accounts of Persevere Developments Limited (wholly owned subsidiary) c) Annual audit of the company accounts of Quay Community Improvements, Community Interest Company (wholly owned subsidiary) d) Annual audit of the company accounts of TB Mackay (Energy Services( Limited (wholly owned subsidiary) e) Corporation tax advice and completion of related returns for all entities f) Advice on any technical or accounting issues relating to the preparation of the annual accounts. g) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Group Audit Committee & Remuneration Committee (GARC) meetings. h) Provision of a comprehensive management letter. i) Preparation of an audit plan and an audit report to the GARC. j) Attendance at our GARC meetings (2 meetings a year March and July, - pre and post audit). k) Attendance at our AGM each year in September l) The external audit service will be delivered in a way that meets the requirements of the Scottish Housing Regulator and meets applicable laws and International Standards on Auditing (UK and Ireland).

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000652464-2021-04-30T00:00:00Z",
    "date": "2021-04-30T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000652464",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-14",
            "name": "Port of Leith Housing Association Ltd",
            "identifier": {
                "legalName": "Port of Leith Housing Association Ltd"
            },
            "address": {
                "streetAddress": "108 Constitution Street, Leith",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 6AZ"
            },
            "contactPoint": {
                "name": "Ngeme Ntuli",
                "email": "Ngeme.Ntuli@polha.co.uk",
                "telephone": "+44 1315540403",
                "faxNumber": "+44 1315551504",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.polha.co.uk/"
            }
        },
        {
            "id": "org-15",
            "name": "Port of Leith HA",
            "identifier": {
                "legalName": "Port of Leith HA"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Port of Leith Housing Association Ltd",
        "id": "org-14"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000652464",
        "title": "Annual External Audit Services",
        "description": "PoLHA wishes to commission a suitably qualified and experienced supplier for external audit of the consolidated statutory accounts of Port of Leith Housing Association Limited, and the statutory accounts of Persevere Developments Limited, Quay Community Improvements and TB Mackay (Energy Services) Limited, for compliance with applicable law and accounting standards: A) Annual audit of the group and individual Association accounts, 1st April to 31st March in any given year. b) Annual audit of the company accounts of Persevere Developments Limited (wholly owned subsidiary) c) Annual audit of the company accounts of Quay Community Improvements, Community Interest Company (wholly owned subsidiary) d) Annual audit of the company accounts of TB Mackay (Energy Services( Limited (wholly owned subsidiary) e) Corporation tax advice and completion of related returns for all entities f) Advice on any technical or accounting issues relating to the preparation of the annual accounts. g) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Group Audit Committee & Remuneration Committee (GARC) meetings. h) Provision of a comprehensive management letter. i) Preparation of an audit plan and an audit report to the GARC. j) Attendance at our GARC meetings (2 meetings a year March and July, - pre and post audit). k) Attendance at our AGM each year in September l) The external audit service will be delivered in a way that meets the requirements of the Scottish Housing Regulator and meets applicable laws and International Standards on Auditing (UK and Ireland).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79212100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79212000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79200000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Leith."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2021-05-31T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-06-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR413427",
                "documentType": "contractNotice",
                "title": "Annual External Audit Services",
                "description": "PoLHA wishes to commission a suitably qualified and experienced supplier for external audit of the consolidated statutory accounts of Port of Leith Housing Association Limited, and the statutory accounts of Persevere Developments Limited, Quay Community Improvements and TB Mackay (Energy Services) Limited, for compliance with applicable law and accounting standards: A) Annual audit of the group and individual Association accounts, 1st April to 31st March in any given year. b) Annual audit of the company accounts of Persevere Developments Limited (wholly owned subsidiary) c) Annual audit of the company accounts of Quay Community Improvements, Community Interest Company (wholly owned subsidiary) d) Annual audit of the company accounts of TB Mackay (Energy Services( Limited (wholly owned subsidiary) e) Corporation tax advice and completion of related returns for all entities f) Advice on any technical or accounting issues relating to the preparation of the annual accounts. g) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Group Audit Committee & Remuneration Committee (GARC) meetings. h) Provision of a comprehensive management letter. i) Preparation of an audit plan and an audit report to the GARC. j) Attendance at our GARC meetings (2 meetings a year March and July, - pre and post audit). k) Attendance at our AGM each year in September l) The external audit service will be delivered in a way that meets the requirements of the Scottish Housing Regulator and meets applicable laws and International Standards on Auditing (UK and Ireland).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413427",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "APR413427-1",
                "title": "ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413427&idx=1",
                "datePublished": "2021-04-30T11:51:30Z",
                "dateModified": "2021-04-30T11:51:30Z",
                "format": "application/pdf"
            },
            {
                "id": "APR413427-2",
                "title": "SPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413427&idx=2",
                "datePublished": "2021-04-30T11:51:30Z",
                "dateModified": "2021-04-30T11:51:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "APR413427-3",
                "title": "Tender Return",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413427&idx=3",
                "datePublished": "2021-04-30T11:51:30Z",
                "dateModified": "2021-04-30T11:51:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Association will apply a two stage evaluation process to all SPD/tenders received. A maximum of 6 bidders will be taken through to the second stage of evaluation. Reduction will be carried out as follows: Tenderers will be required to achieve a minimum of 60% of the available scores the weighted questions in the C: Technical and Professional Ability section of Part IV. The weighting of each question is given in the SPD and the contract notice details the specific information which is required to be provided.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Reappointment for year 2 subject to successful performance & approval at the AGM."
                }
            }
        ],
        "bidOpening": {
            "date": "2021-06-01T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "See ITT"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Full membership of any of the 6 Consultative Committee of Accountancy Bodies (CCAB)"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "79200000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "12 months +"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=652464. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Details of Community Benefits Clauses are available in ITT. (SC Ref:652464)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000652464"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}