Award

Access Control Annual Maintenance and Repair

UNIVERSITY OF STRATHCLYDE

This public procurement record has 2 releases in its history.

Award

20 Oct 2021 at 00:00

Tender

19 May 2021 at 00:00

Summary of the contracting process

The University of Strathclyde has recently awarded a contract for "Access Control Annual Maintenance and Repair" under their open procurement method. This contract, valued at £300,000, encompasses the annual maintenance of the campus-wide Access Control system, with services including two annual visits for central hardware/software and call-out responses for faults. The award was finalised on 29th July 2021, completing the tender process initiated earlier in May 2021. This procurement falls within the services industry and pertains specifically to the education sector, taking place in Glasgow, UK.

This tender presents significant opportunities for businesses specialising in security services and system maintenance, particularly those with experience in managing access control technologies. Companies that possess the necessary certifications like NSI Gold or BSIA and meet the required economic and technical criteria would be well-suited to participate. With an emphasis on quality service delivery and performance management, successful bidders can enhance their market presence and establish long-term partnerships within the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Access Control Annual Maintenance and Repair

Notice Description

The University of Strathclyde has awarded a Contract for Access Control Annual Maintenance & Repair (UOS-20194-2021).

Lot Information

Lot 1

The University of Strathclyde has awarded a Contract for Access Control Annual Maintenance & Repair (UOS-20194-2021).

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: Initial two-year term with an option to extend up to two additional 12 month periods. It is anticipated and at the sole discretion of the University, that they may align the next generation of this contract with their financial year which starts on 1 Aug each year. So, the last extension may accommodate this by being only 11 months in duration.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000653982
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430923
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
20 Oct 20214 years ago
Submission Deadline
21 Jun 2021Expired
Future Notice Date
Not specified
Award Date
29 Jul 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF STRATHCLYDE
Contact Name
Kenneth Carlin, Senior Procurement Specialist, Shelly Kilgour
Contact Email
kenneth.carlin@strath.ac.uk, shelly.kilgour@scotland-excel.org.uk
Contact Phone
+44 1415484451

Buyer Location

Locality
GLASGOW
Postcode
G1 1QE
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

SPIE SCOTSHIELD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000653982-2021-10-20T00:00:00Z",
    "date": "2021-10-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000653982",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-66",
            "name": "University of Strathclyde",
            "identifier": {
                "legalName": "University of Strathclyde"
            },
            "address": {
                "streetAddress": "40 George Street, Procurement Department",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1QE"
            },
            "contactPoint": {
                "name": "Shelly Kilgour",
                "email": "shelly.kilgour@scotland-excel.org.uk",
                "telephone": "+44 1415484451",
                "url": "http://www.publiccontractsscotlandtender.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.strath.ac.uk/"
            }
        },
        {
            "id": "org-32",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-135",
            "name": "University of Strathclyde",
            "identifier": {
                "legalName": "University of Strathclyde"
            },
            "address": {
                "streetAddress": "40 George Street, Procurement Department",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1QE"
            },
            "contactPoint": {
                "name": "Kenneth Carlin, Senior Procurement Specialist",
                "email": "kenneth.carlin@strath.ac.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.strath.ac.uk/"
            }
        },
        {
            "id": "org-136",
            "name": "SPIE Scotshield Ltd",
            "identifier": {
                "legalName": "SPIE Scotshield Ltd"
            },
            "address": {
                "streetAddress": "1 Rutherglen Links, Rutherglen",
                "locality": "Glasgow",
                "region": "UKM95",
                "postalCode": "G73 1DF"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-113",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "PO Box 23 1 Carlton Place",
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University of Strathclyde",
        "id": "org-135"
    },
    "tender": {
        "id": "UOS-20194-2021",
        "title": "Access Control Annual Maintenance and Repair",
        "description": "The University of Strathclyde has awarded a Contract for Access Control Annual Maintenance & Repair (UOS-20194-2021).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50610000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "University of Strathclyde."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotlandtender.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-06-21T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-06-21T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY415517",
                "documentType": "contractNotice",
                "title": "Access Control Annual Maintenance and Repair",
                "description": "Annual Maintenance contract of campus wide Access Control system. Including 1 service annually and all component parts of the EACS within each building shall be serviced at each visit. Central EACS hardware / software shall however receive 2 service visits per annum. Along with call-out response to faults with repairs that can include system installation / replacement / upgrading works.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY415517",
                "format": "text/html"
            },
            {
                "id": "OCT430923",
                "documentType": "awardNotice",
                "title": "Access Control Annual Maintenance and Repair",
                "description": "The University of Strathclyde has awarded a Contract for Access Control Annual Maintenance & Repair (UOS-20194-2021).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430923",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University of Strathclyde has awarded a Contract for Access Control Annual Maintenance & Repair (UOS-20194-2021).",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial two-year term with an option to extend up to two additional 12 month periods. It is anticipated and at the sole discretion of the University, that they may align the next generation of this contract with their financial year which starts on 1 Aug each year. So, the last extension may accommodate this by being only 11 months in duration."
                },
                "options": {
                    "description": "In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases."
                }
            }
        ],
        "bidOpening": {
            "date": "2021-06-21T12:00:00Z",
            "address": {
                "streetAddress": "McCance Builing,16 Richmond Street, Glasgow, G1 1XQ"
            },
            "description": "All tenders will be opened in a secure location and witnessed by members of the corporate procurement team"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The technical lead will be responsible for the day-to-day management of the contract. They will be responsible for communication with the supplier and ensuring appropriate risk and contract management will be undertaken throughout the duration of the contract. KPI's will address measurable deliverables such as repair response times, adherence to maintenance schedules, timely delivery of required refresher training courses and detailed drawings provided for any new fittings."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Accreditation to one or more of the following is required: NSI Gold BSIA"
                },
                {
                    "type": "economic",
                    "description": "SPD 4B.1.2 The Bidder should provide its average yearly turnover SPD 4B.5.1 The Bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the levels of insurance listed SPD 4C.1.2 For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years SPD 4C.6 The following educational and professional qualifications are held by the service provider or the contractor itself SPD 4C.10 Maintenance and inspection services under the contract should not be sub-contracted. Sub-contractors may be called upon for remedial works and installations if required. The form of sub-contractor collateral warranties will be required to be provided at the time of services if subcontracting is required. UoS reserves the right to exclude any tenderer who does not meet the above requirements. SPD 4D.1 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? SPD 4D.2 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards?",
                    "minimum": "SPD 4B.1.2 The bidder will be required to have an average yearly turnover of a minimum of 600,000 GBP for the last 2 years. SPD 4B.5.1 It is a requirement of this contract that Tenderers hold, or can commit to obtain prior to the start date of the contract, the types and levels of insurance indicated below: Professional Risk Indemnity: Maintain a minimum indemnity limit of GBP 2 million in respect of each claim, and without limit to the number of claims. Employer's (Compulsory) Liability: Maintain a minimum indemnity limit of GBP 5 million in respect of each claim, and without limit to the number of claims. Public Liability: Maintain a minimum indemnity limit of GBP 5 million in respect of each claim, and without limit to the number of claims. Product Liability: Maintain a minimum indemnity limit of GBP 5 million in the aggregate. SPD 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. SPD 4C.6 Accreditation to one or more of the following is required: NSI Gold +/or BSIA SPD 4C.10 Please provide details of the proportion (i.e percentage) of the contract that you intend to subcontract: SPD 4D.1 UKAS (or equivalent) certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) OR their own documented policy. UKAS (or equivalent) certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) OR within the last 12 months, met the requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR their own documented policy. Full detail provided within the document \"Appendix M - Contract Notice Additional Information\" available within the ITT on PCS-Tender (PCS-T). SPD 4D.2 UKAS (or equivalent) certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) OR a valid EMAS (or equivalent) certificate OR their own documented policy. Full detail provided within the document \"Appendix M - Contract Notice Additional Information\" available within the ITT on PCS-Tender (PCS-T)."
                },
                {
                    "type": "technical",
                    "description": "4C.6 The following educational and professional qualifications are held by the service provider or the contractor itself:",
                    "minimum": "Accreditation to one or more of the following is required: NSI Gold BSIA"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50610000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2021/S 000-011061"
        }
    ],
    "description": "In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases. (SC Ref:671096)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000653982"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000653982"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "UOS-20194-2021",
            "suppliers": [
                {
                    "id": "org-136",
                    "name": "SPIE Scotshield Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "UOS-20194-2021",
            "awardID": "UOS-20194-2021",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-29T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "388",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "389",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "390",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "391",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "392",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}