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Annual Inspection, Testing and Maintenance of PE Gymnasium and Fitness equipment

Orkney Islands Council

This public procurement record has 2 releases in its history.

Award

24 Aug 2021 at 01:00

PCS Notice - Website Contract Award Notice
Tender

24 May 2021 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Orkney Islands Council is currently engaged in the procurement process for the "Annual Inspection, Testing and Maintenance of PE Gymnasium and Fitness Equipment" contract, which falls under the works category. This tender, located in Kirkwall, aims to provide maintenance services at various OIC properties for a duration of three years, with a potential extension of one to two years. The open procedure for this tender, where bids were collected electronically, commenced on June 9, 2021, and is now complete, with the contract value set at £29,940. Key contact for this procurement is Caroline Paterson, reachable via email at caroline.paterson@orkney.gov.uk or by phone at +44 1856873535.

This contract presents significant opportunities for businesses specializing in fitness equipment maintenance and servicing, particularly those with experience in public sector contracts. Companies that are experienced in conducting detailed inspections and repairs of gymnasium equipment, along with strong capabilities in documentation and compliance with health and safety standards, will be well positioned to compete for similar future contracts. The continued need for these services indicates a steady market for firms within the sports and fitness industry, particularly those based in or servicing the Orkney region.

How relevant is this notice?

Notice Information

Notice Title

Annual Inspection, Testing and Maintenance of PE Gymnasium and Fitness equipment

Notice Description

Annual inspection, testing and maintenance of fixed and moveable PE Gymnasium and fitness room equipment at various OIC properties for a contract period of 3 years with an option to extend 1-2 years upon agreement of both parties.

Lot Information

Lot 1

Annual inspection, testing and maintenance of fixed and moveable PE Gymnasium and fitness room equipment at various OIC properties for a contract period of 3 years with an option to extend 1-2 years upon agreement of both parties. There are 22 properties which are mainly schools and healthy living centres located on the Orkney Mainland as well as the outer islands. The contractor would be required to visit each property and inspect, test and maintain the equipment following which a detailed Inspection report should be issued. In addition to the certificate of annual inspection and servicing, the contractor shall prepare a schedule of repairs for all Fixed, Moveable, Trampoline and Fitness room equipment. It is Orkney Islands Council's preference that any Schedule of Repairs following the annual inspection be carried out before the contractor leaves Orkney and that a repeat visit is avoided. The Contractor may be required to carry out training to a specified person/s (who shall be confirmed by member of OIC Sport and Leisure staff) on how to carry out minor repairs to items of fitness equipment throughout the year.

Renewal: The works detailed in this contract are required to be carried out annually. When nearing the end of the contract period, this work will be advertised and contractors will be invited to submit tenders for the next contract period, which is again expected to be for a period of 3 years or following extension. The contract would be expected to be advertised 3 months prior to end of contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000654753
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG425283
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

45 - Construction work

CPV Codes

37420000 - Gymnasium equipment

37421000 - Gymnasium mats

37422000 - Gymnastic bars or beams

37422100 - Gymnastic bars

37422200 - Gymnastic beams

37423000 - Gymnastic ropes or rings or climbing accessories

37423100 - Gymnastic ropes

37423200 - Gymnastic rings

37423300 - Gymnastic climbing accessories

37424000 - Gymnastic vaulting equipment

37425000 - Gymnastic trampolines

37442900 - Multi gyms

37452910 - Volleyball gymnasium standards

45212222 - Gymnasium construction work

Notice Value(s)

Tender Value
£35,000 Under £100K
Lots Value
£35,000 Under £100K
Awards Value
Not specified
Contracts Value
£29,940 Under £100K

Notice Dates

Publication Date
24 Aug 20215 years ago
Submission Deadline
9 Jun 2021Expired
Future Notice Date
Not specified
Award Date
5 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
This procurement will recommence towards the end of the contract period of 3 years or following extension, in sufficient time to permit the newly appointed contractor to continue once this contract expires.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

Continental Sports

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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