Planning

Contract for sample tracking system for NHS Scotland Whole Genome Sequencing Service

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 1 release in its history.

Planning

02 Jun 2021 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Common Services Agency (commonly known as NHS National Services Scotland, or NSS) is initiating a procurement process for the "Contract for sample tracking system for NHS Scotland Whole Genome Sequencing Service." This procurement falls within the healthcare industry and is planned to be conducted in Edinburgh, Scotland. This tender is currently at the planning stage, with key documents outlining requirements already available. Interested parties should note that there is a future notice date set for July 9, 2021, also relevant for understanding timelines associated with this opportunity. The procurement process is classified under goods and employs an open tendering method.

This tender represents a significant opportunity for businesses specialising in software solutions for healthcare processes, particularly those that have expertise in automating laboratory workflows. Given the increasing capacity needs for Whole Genome Sequencing, suppliers capable of providing robust sample tracking systems that integrate with various laboratory instruments and can manage high-volume processing are well-positioned to compete. Businesses with experience in healthcare IT and those that offer innovative technological solutions aimed at improving operational efficiencies in clinical settings could find this opportunity particularly lucrative.

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Notice Information

Notice Title

Contract for sample tracking system for NHS Scotland Whole Genome Sequencing Service

Notice Description

Software solution to track clinical samples through the end to end process of the NHS Scotland Whole Genome Sequencing from sample reception to sequencing raw data output. The system will be required at two sites, one in the east and one in the west of Scotland, and work across these as one. The solution will require track samples through multiple different laboratory instruments.

Lot Information

Lot 1

The NHS in Scotland is setting up a National Sequencing Services to carry out Whole Genome Sequencing (WGS) as part of the development of this Service the need for a sample tracking system has been identified, to ensure a managed, quality assured automated service is delivered with a high sequencing capacity. Initial focus on the service will be to increase SARS-CoV-2 WGS capacity to approximately 5k samples per week, delivered in 2 NHS Laboratories, from 2 separate Health boards by end of September 2021. The Service will be delivered though the adoption of automation for key process steps for sample processing as the current WGS laboratory process includes manual steps, and a mixture of systems are used across the 2 sites to document the processing of the samples. IT systems are in place to facilitate the logistics of submission of samples, and subsequently to manage the raw data outputs for subsequent bioinformatics analysis and ultimate result reporting. This contract notice is for a sample tracking system to facilitate sample management and tracking within the WGS process only. The requirement covers the workflow after documented receipt of the sample in the WGS processing laboratories until the point of generation of raw sequencing data. The automation of the processing of the samples will be delivered by liquid handling systems (which may be from multiple suppliers), these are yet to be configured. Detailed below is the potential steps (although not exclusive) that we will require data acquisition by the sample tracking system include: a) Liquid handler cDNA preparation (automated in 96 well plate, sample and well ID from NPex, plate identifier, time stamp, reagent batches, operators and instruments used). b) Liquid handler for PCR amplification (sample/well ID, plate identifier, time stamp, reagent batches, operators and instruments used). c) Liquid handler for DNA quantitation (e.g. fluorimeter or bead based quantitation for concentration measurement for each sample recorded in WGS LIMS, and automated concentration adjustment if not bead based). d) Possible repeat of steps 3 and 4 above, with new concentration measurements and automated calculation of water quantities added for each well if fluorimeter based). e) Liquid handler for tagmentation (sample/well ID, plate identifier, time stamp, reagent batches, operators and instruments used). f) Liquid handler for Library amplification (sample/well ID, plate identifier, assignment of indices, time stamp, reagent batches, operators and instruments used) g) Liquid handler Library clean up (Beads) sample/well ID, plate identifier, time stamp, reagent batches, operators and instruments used) h) Liquid liquid handler Library quality check (Bioanalyzer/Tapestation - connected as needs to communicate with WGS LIMS re library quality) i) Liquid handler Normalise libraries (bead based or fluorimetric quantitation as above) j) Liquid handler for library pooling. k) Sample sheet generation for Sequencer

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000655501
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN416990
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

48814000 - Medical information systems

48814400 - Clinical information system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jun 20214 years ago
Submission Deadline
Not specified
Future Notice Date
9 Jul 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Kris Lindsay, Head of Procurement
Contact Email
kris.lindsay@nhs.scot
Contact Phone
+44 1312757454

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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