Notice Information
Notice Title
Maintenance of Warden Call & Door Entry Systems & Automatic Doors
Notice Description
The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).
Lot Information
Lot 1
The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).
Renewal: The contract period is for a 36 month period starting on 1/6/21 and finishing on 31/5/24. There will be the option to extend the contract through two periods of 12 months. The extension of the contract will be at the discretion of VHA Senior Team.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000655613
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG423135
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
71000000 - Architectural, construction, engineering and inspection services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £322,000 £100K-£500K
Notice Dates
- Publication Date
- 3 Aug 20214 years ago
- Submission Deadline
- 23 Jun 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Aug 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 36 or 48 or 60 months
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- VIEWPOINT HOUSING ASSOCIATION
- Contact Name
- Not specified
- Contact Email
- simon.taylor@viewpoint.org.uk
- Contact Phone
- +44 1316684247
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 2HG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=10
9th June 2021 - NHF Form of contract -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=1
2nd June 2021 - Invitation to tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=2
2nd June 2021 - Form of Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=3
2nd June 2021 - Schedule 1 - Pricing -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=4
2nd June 2021 - Schedule 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=5
2nd June 2021 - Schedule 3 - KPIs -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=6
2nd June 2021 - Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=8
2nd June 2021 - QMS Scoring Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=9
2nd June 2021 - Terms & Conditions -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417075
Maintenance of Warden Call & Door Entry Systems & Automatic Doors - The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG423135
Maintenance of Warden Call & Door Entry Systems & Automatic Doors - The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000655613-2021-08-03T00:00:00Z",
"date": "2021-08-03T00:00:00Z",
"ocid": "ocds-r6ebe6-0000655613",
"initiationType": "tender",
"parties": [
{
"id": "org-112",
"name": "Viewpoint Housing Association",
"identifier": {
"legalName": "Viewpoint Housing Association"
},
"address": {
"streetAddress": "4 South Oswald Road",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH9 2HG"
},
"contactPoint": {
"email": "simon.taylor@viewpoint.org.uk",
"telephone": "+44 1316684247",
"faxNumber": "+44 1316620700",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Registered Housing Provider",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
},
{
"id": "Rgistered housing Provider",
"scheme": "TED_CA_TYPE"
},
{
"id": "Registered Housing Association",
"scheme": "TED_CA_TYPE"
},
{
"id": "Registered Social Landlord",
"scheme": "TED_CA_TYPE"
},
{
"id": "Registerd Social Landlord",
"scheme": "TED_CA_TYPE"
}
],
"url": "http://www.viewpoint.org.uk"
}
},
{
"id": "org-21",
"name": "Edinburgh Sheriff Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court"
},
"address": {
"locality": "Edinburgh"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-472",
"name": "Viewpoint Housing Association",
"identifier": {
"legalName": "Viewpoint Housing Association"
},
"address": {
"streetAddress": "4 South Oswald Road",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH9 2HG"
},
"contactPoint": {
"email": "simon.taylor@viewpoint.org.uk",
"telephone": "+44 1316684247",
"faxNumber": "+44 1316620700",
"url": "http://"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Registerd Social Landlord",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
},
{
"id": "Registered Social Landlord",
"scheme": "TED_CA_TYPE"
},
{
"id": "Registered Social Landlord/Charity",
"scheme": "TED_CA_TYPE"
}
],
"url": "http://www.viewpoint.org.uk"
}
},
{
"id": "org-287",
"name": "McGill Facilities Management Limited",
"identifier": {
"legalName": "McGill Facilities Management Limited"
},
"address": {
"streetAddress": "Affinity Business Centre, Harrison Road",
"locality": "Dundee",
"region": "UKM71",
"postalCode": "DD2 3SN"
},
"contactPoint": {
"telephone": "+44 1382833833"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-80",
"name": "Edinburgh Sheriff Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court"
},
"address": {
"streetAddress": "Sheriff Court House, 27 Chambers Street",
"locality": "Edinburgh",
"postalCode": "EH1 1LB"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Viewpoint Housing Association",
"id": "org-472"
},
"tender": {
"id": "ocds-r6ebe6-0000655613",
"title": "Maintenance of Warden Call & Door Entry Systems & Automatic Doors",
"description": "The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).",
"status": "complete",
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2021-06-23T12:00:00Z"
},
"awardPeriod": {
"startDate": "2021-06-23T14:00:00Z"
},
"documents": [
{
"id": "JUN417075",
"documentType": "contractNotice",
"title": "Maintenance of Warden Call & Door Entry Systems & Automatic Doors",
"description": "The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417075",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "JUN417075-1",
"title": "Invitation to tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=1",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-2",
"title": "Form of Tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=2",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-3",
"title": "Schedule 1 - Pricing",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=3",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN417075-4",
"title": "Schedule 2",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=4",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUN417075-5",
"title": "Schedule 3 - KPIs",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=5",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-6",
"title": "Specification",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=6",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-7",
"title": "SPD",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=7",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-8",
"title": "QMS Scoring Guidance",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=8",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-9",
"title": "Terms & Conditions",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=9",
"datePublished": "2021-06-02T16:25:07Z",
"dateModified": "2021-06-02T16:25:07Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUN417075-10",
"title": "NHF Form of contract",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417075&idx=10",
"datePublished": "2021-06-09T08:15:27Z",
"dateModified": "2021-06-09T08:15:27Z",
"format": "application/pdf"
},
{
"id": "AUG423135",
"documentType": "awardNotice",
"title": "Maintenance of Warden Call & Door Entry Systems & Automatic Doors",
"description": "The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG423135",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The provision of a maintenance service (inspection, servicing, repairs and associated works) for all Warden Call & Door Entry Systems & Automatic Doors in premises owned and managed in Edinburgh and Fife by Viewpoint Housing Association (VHA).",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The contract period is for a 36 month period starting on 1/6/21 and finishing on 31/5/24. There will be the option to extend the contract through two periods of 12 months. The extension of the contract will be at the discretion of VHA Senior Team."
}
}
],
"bidOpening": {
"date": "2021-06-23T14:00:00Z"
},
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "KPIs are attached."
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As outlined in the attached ESPD Guidance and QMS Scoring & Evaluation Criteria."
},
{
"type": "technical",
"description": "Execution of the service is reserved to a particular profession"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "71000000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "36 or 48 or 60 months"
}
},
"language": "EN",
"description": "Please ensure that you comprehensively read and understand the attached \"SPD Guidance and QMS Scoring & Evaluation Criteria\" document and associated documents, in particular in connection with the Global Questions Pass or Fail requirements and you complete the price schedule as requested. The SPD process is attached via Section E. Global Question for All Selection Criteria. The criteria on the ESPD are PASS or FAIL. You will pass the ESPD Global Questions by completing and meeting all the criteria a set out in the attached. If you fail to provide all the required and requested information as below you will FAIL the ESPD and in turn the Tender Requirements and you will be disqualified from the tender process. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=650661. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:662722)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000655613"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000655613"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "ocds-r6ebe6-0000655613-1",
"suppliers": [
{
"id": "org-287",
"name": "McGill Facilities Management Limited"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000655613-1",
"awardID": "ocds-r6ebe6-0000655613-1",
"status": "active",
"value": {
"amount": 322000,
"currency": "GBP"
},
"dateSigned": "2021-08-01T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1384",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "1385",
"measure": "smeBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "1386",
"measure": "foreignBidsFromEU",
"value": 3,
"relatedLot": "1"
},
{
"id": "1387",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "1388",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
}
]
}
}