Tender

Provision of Cleaning Services - Papa Westray

ORKNEY ISLANDS COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Nov 2021 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Orkney Islands Council has initiated a tender process for the provision of cleaning services at Papa Westray, located in Kirkwall, UK. The project, valued at £6,000, aims to ensure public conveniences and waiting rooms are maintained to an acceptable standard of cleanliness. This open procurement process is currently in the active stage, with submissions due by 19 November 2021. The contract will commence on 1 December 2021 and run until 30 September 2024, with options for extensions available.

This tender presents a valuable opportunity for suppliers in the cleaning and facility management sectors, particularly those with experience in maintaining public spaces such as toilets and waiting rooms. Businesses offering quality cleaning services and flexibility in scheduling will find this contract aligns well with their service capabilities, enabling them to enhance their presence in the public sector marketplace. The open submission process allows for a range of competitors to engage, fostering healthy competition and innovation in service delivery.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Cleaning Services - Papa Westray

Notice Description

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.

Lot Information

Lot 1

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order. There are no set times that the cleaning should be carried out, however, the standard of cleanliness must be achieved by the daily deadline (to be agreed with the successful supplier) for inspection purposes.

Renewal: 2 x Authority held options to extend the contract by 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000672193
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431762
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£6,000 Under £100K
Lots Value
£6,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Nov 20214 years ago
Submission Deadline
19 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2021 - 30 Sep 2024 2-3 years
Recurrence
Approximately three months prior to the expiry of the contract being procured

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Denise Link
Contact Email
denise.link@orkney.gov.uk
Contact Phone
+44 01856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000672193-2021-11-01T00:00:00Z",
    "date": "2021-11-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000672193",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "http://www.orkney.gov.uk https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "denise.link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.orkneyharbours.com"
            }
        },
        {
            "id": "org-74",
            "name": "Kirkwall Sheriff Court",
            "identifier": {
                "legalName": "Kirkwall Sheriff Court"
            },
            "address": {
                "locality": "Kirkwall"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-1"
    },
    "tender": {
        "id": "OIC/PROC/1317",
        "title": "Provision of Cleaning Services - Papa Westray",
        "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Papa Westray Pier"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 6000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-11-19T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-11-22T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV431762",
                "documentType": "contractNotice",
                "title": "Provision of Cleaning Services - Papa Westray",
                "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431762",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV431762-1",
                "title": "Invitation to Quote",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV431762&idx=1",
                "datePublished": "2021-11-01T16:56:08Z",
                "dateModified": "2021-11-01T16:56:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order. There are no set times that the cleaning should be carried out, however, the standard of cleanliness must be achieved by the daily deadline (to be agreed with the successful supplier) for inspection purposes.",
                "status": "active",
                "value": {
                    "amount": 6000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-12-01T00:00:00Z",
                    "endDate": "2024-09-30T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x Authority held options to extend the contract by 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2021-11-22T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "90911200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Approximately three months prior to the expiry of the contract being procured"
        }
    },
    "language": "EN",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions relating to this Contract Notice are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672193. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:672193)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000672193"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}