Award

Micro Focus Cobol Support

CROWN OFFICE AND PROCURATOR FISCAL SERVICE

This public procurement record has 1 release in its history.

Award

05 Nov 2021 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Crown Office and Procurator Fiscal Service, based in Glasgow, UK, has awarded a contract titled "Micro Focus Cobol Support" related to the social protection sector. This procurement process was initiated as a limited tender without prior publication of a call for competition, with the contract formally signed on 4th November 2021. The contract, valued at £103,821, encompasses annual support and maintenance for the Micro Focus Cobol system, which is crucial for the operation of their Management Information System (PROMIS). The current procurement stage is complete, and the contract will be in place while the organisation transitions to an alternative open-source solution. 

This tender presents significant business opportunities, particularly for firms specialising in software maintenance and support for legacy programming languages like Cobol. Companies that have experience with public sector contracts and possess expertise in system integration, software development, and change management would be well-positioned to compete for similar future tenders, especially as the Crown Office continues to evolve its digital strategy towards open-source solutions. The contract's structure allows for adaptability, making it conducive for businesses capable of offering innovative technological solutions to meet the evolving needs of government agencies.

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Notice Information

Notice Title

Micro Focus Cobol Support

Notice Description

This is a VEAT Notice in connection with COPFS' Management Information System (PROMIS). A 1+1 contract is awarded to Micro Focus for the support and maintenance of the Micro Focus Cobol system in order to ensure continuity of service of PROMIS. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run PROMIS. The COPFS version of PROMIS runs only using Micro Focus Cobol.

Lot Information

Lot 1

The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run Inslaw's Prosecutors Management Information System (PROMIS). The COPFS version of PROMIS runs only using Micro Focus Cobol.

Procurement Information

The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run its Management Information System (PROMIS). The COPFS version of PROMIS runs only using Micro Focus Cobol. As part of the COPFS Digital Strategy, ISD intends replacing this software with Open Source software solutions, removing the need to purchase licences from MicroFocus. The work involved is, however, complex and has to be resourced, planned and change managed carefully. This work has had to be managed around COVID-19 pandemic, RRT and delivery of other corporate priorities. ISD is currently testing an alternative Open Source solution for PROMIS. If successful, this will be deployed in 2022. Continued licencing and support for this software is therefore essential for supporting the current enterprise case management systems until this software is replaced. The 1+1 contract allows COPFS to contract for the shortest possible time while this work takes place.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000672804
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432272
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£103,821 £100K-£500K

Notice Dates

Publication Date
5 Nov 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name
William Maclean
Contact Email
procurementreturns@copfs.gov.uk
Contact Phone
+44 7804976224

Buyer Location

Locality
GLASGOW
Postcode
G5 9PS
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Southside Central
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

MICRO FOCUS SOFTWARE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432272
    Micro Focus Cobol Support - This is a VEAT Notice in connection with COPFS' Management Information System (PROMIS). A 1+1 contract is awarded to Micro Focus for the support and maintenance of the Micro Focus Cobol system in order to ensure continuity of service of PROMIS. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run PROMIS. The COPFS version of PROMIS runs only using Micro Focus Cobol.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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