Award

Fife Housing Group - Clean and Clear Contract 3 Years

FIFE HOUSING GROUP

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Fife Housing Group is seeking a qualified contractor for the "Clean and Clear Contract 3 Years" in the housing and community amenities sector. Located in Dunfermline, UK, the procurement process is currently in the tender stage, which concluded on 28th January 2022. The contract is valued at approximately £250,000 annually and has a total duration of three years, with an option to extend for up to two additional years. The procurement follows an open procedure and encompasses cleaning and clearance works across multiple properties and gardens.

This tender presents an excellent opportunity for small to medium-sized enterprises (SMEs) specialising in cleaning and maintenance services. Businesses that can demonstrate experience in managing cleaning operations, adhering to health and safety standards, and employing trained personnel will be well-suited to compete for this contract. Potential bidders should also be prepared to contribute to community benefit initiatives, which include a 2% contribution of the annual contract value towards local community projects, enhancing their standing within the local market.

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Notice Title

Fife Housing Group - Clean and Clear Contract 3 Years

Notice Description

Fife Housing Group are looking to appoint a suitably qualified and experienced contractor to undertake cleaning contractor to undertake cleaning and clearance works to our properties and gardens. The work includes work in our void properties and some one of cleaning and removal requirements.

Lot Information

Lot 1

We are looking to engage an experienced and competent clean and clearance contractor to assist in our void and one off work activities for the next three year period. We want to build a professional relationship with this contractor to assist in the delivery of your various works streams and works pro-actively will all internal and external stakeholders positively. The work flows are as follows: As an estimate, based on expenditure in recent years, the contract value will be in the region of 100kGDP annually. We are looking to appoint a contractor on a three year contract, with the option of two single year extensions, if agreed. The requirements of this contract are detailed in the Specification document but some additional key information is as follows -Working to all required FHG Policies and Procedures, including GDPR to protect the data of all parties. -Complete clean and clearance works to all of our void stock. Safely remove discarded items and professionally clean the property to the standards we require for void turnovers and to meet our lettable standard. -Works to include garden areas where a safe inspection and clearance may be required to ensure the areas are left clean and safe -Records of sanitisation, where required, to provide comfort that the properties are safe from, for example, COVID 19. -All site operatives are to be trained, experienced and competent to carry out their roles on site. -Prior to commencement, full Risk Assessments will be required. Full PPE as described in contractor's Risk Assessment sheets must be worn at all times. All of our property records and information will be stored within our Aareon Housing Management system. It is paramount that all of our information is stored and maintained within this system. Our chosen contractor may be given appropriate access to this system and will be issued all surveys as 'work orders' and will be responsible for completing on the system once undertaken. This system will also be used for invoicing and finance tracking. Full training will be provided prior to executing the contract but this level of administration should be considered and included as part of the prices submitted in Appendix A - Pricing document.

Renewal: 2x 12 month extensions if agreed

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000676359
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447467
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 May 20223 years ago
Submission Deadline
28 Jan 2022Expired
Future Notice Date
Not specified
Award Date
1 Apr 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FIFE HOUSING GROUP
Contact Name
Not specified
Contact Email
drew.moore@fifehg.org.uk
Contact Phone
+44 1383606162

Buyer Location

Locality
DUNFERMLINE
Postcode
KY11 8UU
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Dunfermline Central
Westminster Constituency
Dunfermline and Dollar

Supplier Information

Number of Suppliers
1
Supplier Name

SHINE CLEANING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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