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WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing

West Lothian Council

This public procurement record has 2 releases in its history.

Award

18 Oct 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

19 Jan 2022 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The West Lothian Council has completed the procurement process for the contract titled "WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing". This procurement falls under the works category and was awarded to Express Heating Co. Ltd. The contract involves servicing and repairs of heating systems and plant within various properties in the West Lothian Council area. The contract value is £5,000,000 GBP, and it was signed on 23rd June 2022. The main procurement organisation is West Lothian Council, with details available on their website. The awarded contract has key dates for bid submission and opening.

This tender contract awarded by the West Lothian Council provides opportunities for businesses, especially small and medium-sized enterprises (SMEs), with expertise in mechanical plant installation, repairs, and servicing. The contract requires direct employment of qualified staff and limits subcontracting to thirty percent of the works. Companies specializing in boiler plant maintenance, including natural gas, LPG, and oil-fired boilers, as well as air source and ground source units, would be well-suited to compete. The contract offers growth potential for contractors with technical skills and experience in managing heating systems in educational establishments, care homes, and commercial properties.

How relevant is this notice?

Notice Information

Notice Title

WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing

Notice Description

West Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties. Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties. Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units. BMS installation, integration, and management will also form part of the contract. A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.

Lot Information

Lot 1

West Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties. Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties. Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units. BMS installation, integration, and management will also form part of the contract. A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.. Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social & labour law in relation to compliance with regulations covering Scotland & UK. Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address.

Options: Council properties list may alter as properties may be added or removed during the course of the contract

Renewal: There will be an option to extend for up to a further 2 x 12 months. If extension used, then re-tender after 5 years. If extension not used, then re-tender after 3 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000676731
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461990
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

51 - Installation services (except software)

CPV Codes

43300000 - Construction machinery and equipment

43320000 - Construction equipment

44190000 - Miscellaneous construction materials

44192000 - Other miscellaneous construction materials

45000000 - Construction work

45210000 - Building construction work

51100000 - Installation services of electrical and mechanical equipment

51120000 - Installation services of mechanical equipment

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,000,000 £1M-£10M

Notice Dates

Publication Date
18 Oct 20223 years ago
Submission Deadline
21 Feb 2022Expired
Future Notice Date
Not specified
Award Date
23 Jun 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
In 5 years (2027) if extension period utilised or in 3 years (2025) if extension period not utilised.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

Express Heating Co. Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438115
    WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing - West Lothian Council wish to appoint a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties. Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties. Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units. BMS installation, integration, and management will also form part of the contract. A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461990
    WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing - West Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties. Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties. Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units. BMS installation, integration, and management will also form part of the contract. A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.

Open Contracting Data Standard (OCDS)

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