Award

Paper River Software Support for NPU

CROWN OFFICE AND PROCURATOR FISCAL SERVICE

This public procurement record has 1 release in its history.

Award

19 Jan 2022 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Crown Office and Procurator Fiscal Service (COPFS) based in Edinburgh, UK, has completed the procurement process for a contract entitled "Paper River Software Support for NPU." This process is classified under the services industry and was initiated on January 19, 2022. The tender, which used a limited procurement method due to technical reasons, awarded the contract to Paper River Consulting Ltd for £66,130 to renew support and maintenance for the National Print Unit (NPU) scanning solution. The contract was signed on January 18, 2022, and it provides options for additional professional services as needed throughout the contract term.

This tender represents a significant opportunity for businesses that provide specialised IT support and software development, particularly those experienced in bespoke solutions for public sector entities. Companies focused on social protection services or those possessing intellectual property rights relevant to integrated business systems may find themselves well-suited to engage in similar tenders in the future. The reliance on Paper River’s proprietary application indicates that competition may be limited for those seeking to offer comparable services within this technical domain.

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Notice Information

Notice Title

Paper River Software Support for NPU

Notice Description

This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Paper River Consulting Ltd to renew the support, maintenance and development of its National Print Unit (NPU) scanning solution. This includes maintaining and updating the bespoke forms and workflows developed on behalf of COPFS which enable the NPU to provide output from business critical systems such as the National Database. As the system is fully integrated with other business critical systems across COPFS and is a proprietary application from Paper River competition is absent for technical reasons.

Lot Information

Lot 1

This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Paper River Consulting Ltd to renew the support, maintenance and development of its National Print Unit (NPU) scanning solution. This includes maintaining and updating the bespoke forms and workflows developed on behalf of COPFS which enable the NPU to provide output from business critical systems such as the National Database. As the system is fully integrated with other business critical systems across COPFS and is a proprietary application from Paper River competition is absent for technical reasons.

Options: The contract includes the option for additional professional services days to be called off during the contract term up to the value of 11050 GBP to develop new forms and workflows as required.

Procurement Information

Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Paper River Consulting Ltd own the IPR for the forms and workflows developed for COPFS as well as the IPR of the scanning solution itself, which they support and maintain. The solution is integrated to other COPFS critical business systems.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000680122
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438109
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£66,130 Under £100K

Notice Dates

Publication Date
19 Jan 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name
Ruth Wildgoose
Contact Email
procurementreturns@copfs.gov.uk
Contact Phone
+44 3000203000

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

PAPER RIVER CONSULTING

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438109
    Paper River Software Support for NPU - This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Paper River Consulting Ltd to renew the support, maintenance and development of its National Print Unit (NPU) scanning solution. This includes maintaining and updating the bespoke forms and workflows developed on behalf of COPFS which enable the NPU to provide output from business critical systems such as the National Database. As the system is fully integrated with other business critical systems across COPFS and is a proprietary application from Paper River competition is absent for technical reasons.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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