Award

Washroom Solutions

SCOTLAND EXCEL

This public procurement record has 3 releases in its history.

Award

23 Sep 2022 at 00:00

Tender

30 May 2022 at 00:00

Planning

28 Feb 2022 at 00:00

Summary of the contracting process

The public procurement process for the "Washroom Solutions" framework, conducted by Scotland Excel, has been completed. The procurement stage was an open procedure, and the contract has been awarded. The buying organization is Scotland Excel, a central purchasing body located in Paisley, UK. The framework covers the provision and delivery of washroom solutions and sanitary products across various locations within Scotland. The contract value is £18,000,000 GBP, with an active status since September 6, 2022.

This tender presents a significant opportunity for businesses providing washroom solutions and sanitary products to expand their operations. Companies of various sizes, from large-scale suppliers like Elis UK Ltd to SMEs such as Perfect Hygiene Ltd, have been awarded contracts. The framework agreement allows for the participation of a maximum number of suppliers through an open procedure, fostering competition and innovation in the services category. Businesses with expertise in providing washroom solutions are well-suited to compete and grow their market presence through this procurement opportunity.

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Notice Title

Washroom Solutions

Notice Description

This framework is for the provision and delivery of washroom solutions and sanitary products including but not limited to, sanitary waste disposal, nappy waste disposal, air fresheners, sharps disposals, hand dryers and sanitary products

Lot Information

Washroom Solutions

This Contract Notice is in relation to the renewal framework for Washroom Solutions(Incorporating Free on Loan Equipment and Services). It includes the supply and delivery of a range of free on loan sanitary waste disposal units, nappy / incontinence waste disposal units, sharps disposal units, swabs and dressing disposal units, dual vending machines (sanitary towels / tampons), toilet seat sanitisers, wc sanitisers, air fresheners and dustmats.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The framework will run for a straight 4 year period with no option to extend by this point.

Sanitary Products

This Contract Notice is in relation to the renewal framework for Washroom Solutions(Incorporating Free on Loan Equipment and Services). The Period Products (Free Provision) Scotland Act 2021 ("the Act") places duties on Local Authorities and education providers to make period products obtainable free of charge for anyone who needs them. The Act will come fully into force by January 2023 at the latest and will ensure that everyone in Scotland who needs them can have reasonably convenient access to period products, free of charge, as and when they are required. In advance of this, free products continue to be available through Local Authorities' voluntary provision and through the Period Products in Schools (Scotland) Regulations 2020.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This framework will run for a straight 4 year period with no option to extend by this point.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000683769
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459731
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

33141123 - Sharps containers

33771000 - Sanitary paper products

33771100 - Sanitary towels or tampons

39532000 - Mats

39811200 - Air sanitisers

42933100 - Sanitary vending machines

42968000 - Dispensers

90513000 - Non-hazardous refuse and waste treatment and disposal services

90524200 - Clinical-waste disposal services

Notice Value(s)

Tender Value
£24,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£24,000,000 £10M-£100M

Notice Dates

Publication Date
23 Sep 20223 years ago
Submission Deadline
27 Jun 2022Expired
Future Notice Date
14 May 2022Expired
Award Date
6 Sep 20223 years ago
Contract Period
1 Oct 2022 - 30 Sep 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Not specified
Contact Email
education.corporate@scotland-excel.org.uk
Contact Phone
+44 3003001200

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
11
Supplier Names

CITRON HYGIENE

CO-AN

ELIS

GRACE & GREEN

HEY GIRLS

PERFECT HYGIENE

PERSONNEL HYGIENE SERVICES

RENTOKIL INITIAL

TCS-ECO

TOTS BOTS

UNICO

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately to each individual lot. 1. Relevant Examples of Previous Services of Suppliers 2. Subcontracting 3. Quality Management Procedures 4. Environmental Management Systems or Standards. 5. Health and Safety Procedures",
                    "minimum": "Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the \"0122 - III.1.3 Technical and Professional Ability\" document, which can be found in the \"Information & Instructions\" folder of the Buyer Attachments area, within ITT 44588 of project 121198, the tender for Provision and Delivery of Washroom Solutions and Sanitary Products 0122."
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            "languages": [
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            "bidValidityPeriod": {
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            "hasElectronicAuction": true
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    "language": "EN",
    "description": "Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland)Act 2014. The 32 local authorities in Scotland http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; Scotland Excel associate members http://www.scotland excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. For more information please see the APUC listings within the 'Information and Instructions ' Folder. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement with Scotland Excel. Tenderers are advised that the envisaged maximum number of participants that might be appointed is purely indicative. Scotland Excel reserves the right to appoint more or less bidders to the proposed Framework Agreement. Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member. Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland): - whether the Tenderer intends to subcontract any share of the contract to a third party; - list of the proposed subcontracts as far as it is known at that stage; and - what proportion / percentage of the contract does the Tenderer intend to subcontract. These subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above. In line with Clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the \"32-17 - Regulation 72\" document found within the \" Information and Instructions\" folder. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10723. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents. (SC Ref:707683)",
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            "relationship": [
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