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Cleaning Services - Lot 1 Benbecula

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

25 Aug 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

08 Apr 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Highlands and Islands Enterprise has awarded a contract for Cleaning Services - Lot 1 Benbecula. The procurement process was completed, and the contract is currently active. The services are scheduled to commence from Monday 3 October 2022 for an initial period of 2 years, with a budget ranging between GBP 16,000 and GBP 30,000. The procurement method used was an open procedure under the services category, with a contract value of GBP 43,851. The buying organisation is located in Inverness, UK, and the procurement involves the cleaning of office spaces, kitchens, washrooms, among other tasks.

This tender for Cleaning Services - Lot 1 Benbecula by Highlands and Islands Enterprise presents an opportunity for cleaning contractors, particularly small and medium-sized enterprises, to bid for a contract to provide high-quality cleaning services. The contract offers a potential growth opportunity for businesses operating in the cleaning services industry. Interested businesses should consider submitting a response via the specified procurement method and adhere to the deadlines provided to compete for this contract.

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Notice Information

Notice Title

Cleaning Services - Lot 1 Benbecula

Notice Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 1 Benbecula was between GBP 16,000 and GBP 30,000 (excluding VAT).

Lot Information

Lot 1

The supplier is required to provide a high-quality service in relation to the delivery of all aspects within the Scope of Requirements, and the relevant appendices, summarised as follows: -Cleaning of office accommodation -Cleaning of kitchen and canteen areas -Cleaning of washrooms and toilets -Sanitary provision -Window cleaning (internal and external) -L8 (legionella) control programme -Fire safety compliance tasks -Performance management. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements document for further details.

Renewal: It is expected that these services will be required from Monday 3 October 2022 for an initial period of 2 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term .

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000686841
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457310
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911300 - Window-cleaning services

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
£43,851 Under £100K

Notice Dates

Publication Date
25 Aug 20224 years ago
Submission Deadline
25 May 2022Expired
Future Notice Date
Not specified
Award Date
20 Jul 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

KSCS Stornoway LTD (CleanSquad)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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