Tender

Coach and Mini-Bus Hire Framework

GLASGOW CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Jul 2022 at 00:00

Summary of the contracting process

Glasgow City Council is currently in the Tender stage of the procurement process for the "Coach and Mini-Bus Hire Framework," valued at approximately £4 million. This service aims to provide coach and mini-bus hire for journeys within and outside the city for council departments and their arm’s-length external organisations (ALEOs). The tendering period concludes on 31 August 2022, with the bid opening taking place on the same day. The procurement is classified under services and follows an open procedure, with electronic submissions required from participating suppliers.

This tender presents significant opportunities for businesses specializing in transportation services, particularly those able to provide large vehicles such as mini-buses and coaches. Companies that are equipped to manage scheduled journeys—especially in the realms of school transport and corporate transport—will find this framework particularly relevant. The successful tenderer will be expected to demonstrate compliance with quality standards and be capable of managing multiple vehicle collections and drop-offs, making this an ideal opportunity for experienced service providers in the transport sector to expand their clientele with Glasgow City Council and its associated departments.

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Notice Title

Coach and Mini-Bus Hire Framework

Notice Description

Glasgow City Council is seeking to establish a framework agreement for the provision of coach and mini-bus hire services. The service will include journeys both within and out with the city boundary for Glasgow City Council departments and it's ALEO's.

Lot Information

Swimming

Hire of vehicles with driver for the transport of pupils from schools to swimming pools for swimming lessons. This will be a large scale round robin type service requiring multiple vehicles for several collections and drop offs per day. The appointed supplier will be required to fully manage this service to ensure the safe and timely transport of pupils between various pools and schools in line with the agreed timetable of scheduled lessons.

Renewal: Extension of up to 12 months subject to funding.

8 to 16 Seater Glasgow South

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

17 to 26 Seater Glasgow South

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

27 to 40 Seater Glasgow South

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

41 to 54 Seater Glasgow South

Hire of 41 to 54 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

55 to 69 Seater Glasgow South

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

70(+) Seater and Double Decker Bus Glasgow South

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow South (Wards 1 - 8) to any location.

Renewal: Extension of up to 12 months subject to funding.

17 to 26 Seater Glasgow North West

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

8 to 16 Seater Glasgow North West

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

27 to 40 Seater Glasgow North West

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

41 to 54 Seater Glasgow North West

Hire of 41 to 54 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

55 to 69 Seater Glasgow North West

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

70(+) Seater and Double Decker Bus Glasgow North West

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.

Renewal: Extension of up to 12 months subject to funding.

8 to 16 Seater Glasgow North East

Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

17 to 26 Seater Glasgow North East

Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

27 to 40 Seater Glasgow North East

Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

41 to 55 Seater Glasgow North East

Hire of 41 to 55 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

55 to 69 Seater Glasgow North East

Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

70(+) Seater and Double Decker Bus Glasgow North East

Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.

Renewal: Extension of up to 12 months subject to funding.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000690382
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454302
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)


CPV Codes

60172000 - Hire of buses and coaches with driver

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20223 years ago
Submission Deadline
31 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
GLASGOW CITY COUNCIL
Contact Name
Not specified
Contact Email
david.hart@glasgow.gov.uk
Contact Phone
+44 1412876471

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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                "description": "Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "8",
                "title": "8 to 16 Seater Glasgow North West",
                "description": "Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "10",
                "title": "27 to 40 Seater Glasgow North West",
                "description": "Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "11",
                "title": "41 to 54 Seater Glasgow North West",
                "description": "Hire of 41 to 54 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "12",
                "title": "55 to 69 Seater Glasgow North West",
                "description": "Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "13",
                "title": "70(+) Seater and Double Decker Bus Glasgow North West",
                "description": "Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northwest (Wards 10 - 16 and 23) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "14",
                "title": "8 to 16 Seater Glasgow North East",
                "description": "Hire of 8 to 16 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "15",
                "title": "17 to 26 Seater Glasgow North East",
                "description": "Hire of 17 to 26 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "16",
                "title": "27 to 40 Seater Glasgow North East",
                "description": "Hire of 27 to 40 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "17",
                "title": "41 to 55 Seater Glasgow North East",
                "description": "Hire of 41 to 55 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "18",
                "title": "55 to 69 Seater Glasgow North East",
                "description": "Hire of 55 to 69 seater vehicle(s) with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            },
            {
                "id": "19",
                "title": "70(+) Seater and Double Decker Bus Glasgow North East",
                "description": "Hire of 70(+) seater vehicle(s) or Double Decker Bus with driver for the transport of school pupils and or GCC/ALEO staff from locations within Glasgow Northeast (Wards 17 - 22 and ward 9) to any location.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of up to 12 months subject to funding."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2022-08-31T12:00:00Z",
            "address": {
                "streetAddress": "Glasgow City Chambers"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
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        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 40
            }
        },
        "classification": {
            "id": "60172000",
            "scheme": "CPV"
        },
        "reviewDetails": "Glasgow City Council (\"the Council\") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (\"the Regulations\"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Estimated total value of this framework agreement is between 3,000,000 GBP and 4,000,000 GBP excl. VAT. Bidders must hold certificates for Quality Assurance and Environmental Management Standards or comply with all questions noted in SPD Section 4D. Bidders must note the implications FOI legislation and ensure that any info they wish the council to consider withholding is indicated. (NB the council does not bind itself to withhold this info). Tenderers Amendments - Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer within the Tenderers Amendment statement on PCS-T. Prompt Payment - The successful tenderer shall, as a condition of being awarded, be required to demonstrate to the council's satisfaction that all funds due permitted sub-contractors are paid timeously and as a minimum, invoices rendered by subcontractors shall be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors. Bidders will be required to complete the prompt payment statement and Non-collusion statement within PCS-T. All bidders will be required to sign an Insurance Mandate within PCS-T. If is not signed and returned the council reserves the right to request copies of certificates at any point during the contract period. The framework agreement is located within the buyers attachment area of PCS-T. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 44801. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits has been included as a mandatory requirement. Lot 1 - Swimming - 40 Points Lots 2 - 19 Threshold 1 - 50K - 100K GBP - 5 Points Threshold 2 - 100K - 250K GBP - 10 Points Threshold 3 - 250K - 500K GBP - 20 Points Threshold 4 - 500K - 1m GBP - 40 Points Threshold 5 - 1m - 3m GBP - 60 Points Bidders must complete requirements for all 5 thresholds. Please refer to the tender documentation for further information. (SC Ref:690382)",
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    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}